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Guide: Dropbox Paper vs Notion: Comparison and Review
The traditional note taking apps like Evernote are stuck in a rut. Meanwhile, the new services want to completely change the game. The old note-taking apps have hardly anything new to offer, and that’s what the developers of new apps make the most of. In a way redefining how typical note taking apps might work differently.
The Paper was developed by one of the most popular cloud storage platforms – Dropbox. It is inspired by minimalism and offers an easy way to take notes with a bare-bones approach.
The Notion is another note taking app with a gradually growing user base. The Notion takes inspiration from Trello, Wikipedia, and CRM apps to provide a way to create block-format notes. A simple concept that allows you to move different types of content within a single note.
Let’s take a look at how these two new note taking apps are aiming to change the world by helping individuals and businesses be more productive and less confused.back to menu ↑
1. Minimalist, functional interface
When you launch Notion for the first time, it also allows you to import data from many services such as Trello, CSV, Word, Asana, Evernote and Dropbox Paper. This tells me how flexible Notion is and what you can achieve with this app.
Notion works in blocks. You can create a block for anything such as text, tasks, audio, video, formulas and more. Depending on your selection, Notion lets you enter values. It is versatile and can handle all types of data. There are examples of users on the web using it to keep track of accounts, create sortable tables (such as Excel), and write articles.
This Wiki-like design allows you to create your layout with a multitude of options to choose from. Almost like a drag and drop website builder, but for project management.
Like Notion, Paper also takes a minimalist approach with a blank document in which you can write easily and quickly, add media, create lists and tasks.
Some options, such as formatting, are visible only when needed, that is, when you select text. You can also use keyboard shortcuts. Each note, Paper calls them Documents, is stored in folders. Think of the folder structure of Windows or Google Drive.
Notion follows a guideline from Evernote, offering a silo-like structure in the sidebar that can be used to jump between notes and projects. It also makes it easier to tag / link other notes or blocks. Paper is much more difficult to navigate and it is easy to get lost. Notion allows you to create columns of notes side by side to replicate the Kanban system popularized by Trello.
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2. Write down, sort, manage
For different needs, people work on different files such as text, images, videos and audios, tables, checklists, calendar and dates and so on. I’m amazed to see how Notion can handle all kinds of data in a single interface that isn’t cluttered.
In the screenshot above, you can see a data table that you can sort any way you want, just like in Google Sheets. You can also use formulas here to perform simple calculations.
You can attach anything such as Google maps, audio, video, images, Google Docs and Sheets and SoundCloud files. I’m pretty sure it will include a lot of other stuff too.
Paper takes it a step further in terms of embedding links and also lets you work with Spotify, Last.fm, Google Docs and Sheets, PDF files, YouTube videos and the list goes on.
You cannot create sortable tables and replicate the Kanban style layout in Paper because there are no blocks. Just a blank document where you can enter data in traditional top-to-bottom order. So anything you add goes under the previous item, unlike in Notion where you can enter everything side by side.back to menu ↑
3. Sharing and collaboration
Paper makes it easy to share documents with others with the click of one buttonYou can control what your colleagues can do once they have access to the document / folder. Click Invite button to start the process.
You can choose to share the document only with those invited or with someone with the link. You can then decide whether those users can only view and comment on individual elements or whether they can also edit the document. You can revoke this access later. Paper is more geared towards professionals and business users who need a scalable, secure, and collaborative environment to work on issues together.
The Notion has one free plan and three others, starting with individuals, teams, and business users. With Notion, you can not only invite individuals to your team to view or view and edit notes, but also manage individual blocks. More permission options are available, such as Can edit but not share with others, Can read, and Can comment.
With both Notion and Paper you can assign individual tasks to other team members. In fact, you can assign almost any element in a note / document to anyone using the comment featureJust use @ before typing names.
Notion focuses on personal and business purposes. There is a group of students who use Notion to manage their classroom projects.back to menu ↑
4. Platform and prices
Paper is built to be a web tool only with mobile apps for Android and iOS. It’s completely free without any restrictions. Paper also supports version history, which is cool.
Notion offers desktop apps for Windows and Mac apart from a web interface and mobile apps. It has a free plan that you can create with up up to 1,000 blocks with no limit for members, but a maximum file size of 5 MB. The personal plan will cost you $ 4 / month for one member and no limit for anything else. Team plan costs $ 8 per member and comes with version history and priority support. Enterprise plan costs $ 16 per member.back to menu ↑
Paper versus understanding
Paper is ideal for business users looking for a platform to share and collaborate. However, other users can also get the best out of Paper to create rich media documents. The Notion is Paper’s more powerful sibling with a modular concept that allows you to build blocks on top of each other.
You can also create, sort, and manage entire databases with Notion, and the sidebar view is more useful than storing everything in folders. Notion is suitable for both individuals and professionals with separate plans for everyone and easily replaces many apps.
The next up: Want to know how Dropbox Paper compares to Google Docs? Learn all about it by clicking the link below.back to menu ↑
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