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Guide: Google Keep vs Wunderlist: Comparison and Review
Lately, I’ve been fiddling with notes and to-do list apps. I’ve reviewed Notion, a combination of Google Keep and Docs, Dropbox Paper, OneNote, and Evernote. Today we’re going to take a look at Wunderlist and how it compares to my personal favorite, Google Keep.
Wunderlist has been around for a long time and was acquired by Microsoft before they launched their To-Do app. Wunderlist is still alive and well known for its functional and clean UI, cross-platform compatibility and natural language.
Google Keep is a simple note-taking app that doubles as a to-do list manager. It is known for its minimalist approach, color coding system and integration with other Google apps such as Calendar and Drive.
1. Get started
Getting started with Keep is pretty easy. You register with your Google account and can immediately start taking notes or creating to-do lists. You can annotate in text, audio and image format. There is also a tie feature available if you like to scribble or prefer handwriting. If you create a to-do list with check boxes, you cannot annotate it. Distinguish between them.
Wunderlist is a to-do list app that is also easy to use. Create an account with your Google / Facebook / Microsoft account. Some lists are available by default, such as Work, Travel and Inbox. As you start creating tasks, you will notice that the Today list appears. That’s where you will see notifications and reminders from all other lists based on your reminders today.
In the same way, you can view all tasks for the coming week under the week list. Finally, there are the individual lists you have created for different categories or ranks and classes. If you schedule a task for later today in the shopping list, it will appear in the today list.
Keep gives you more flexibility. You can record audio notes and Keep will automatically convert them to text and add the audio file to the same note. Likewise, if I add an image with text, Keep will attach the photo and use OCR to get text into the note.
Wunderlist allows you to take notes within tasks instead of tasks within a note like in Keep. Click on a task to display more options on the right where you can set reminders, create subtasks, and add notes. You can also add files to any task.
You can’t annotate and create a to-do list in the same note in Keep. It is an either and or situation. Select the check boxes in the options and start typing. You can add a reminder to any note, but not to every task in a note. There is no way to attach files, just links, images and audio that you have recorded with the app itself.
An important distinction is that Keep is too features location-based reminders that Wunderlist lacks. On the other hand, Keep is missing a push notification.
This makes Wunderlist a better alternative if you have a constant stream of new tasks every day and want to know what’s on your plate one day or the next week. It also makes Keep a better alternative if you need to take notes and not just take tasks, and need more flexibility with the kind of notes you can take.back to menu ↑
2. Sort, organize and manage
Once you start relying on a system, stop up with hundreds of notes and tasks in a short period of time. Here you should plan and organize your notes and tasks so that you can easily understand a little of them later. Both Keep and Wunderlist take a different approach here.
Keep takes a colorful approach where you can color-code every note. Easily assign a color to any activity or project. You can also add labels (think tags) to any note. Keep makes it easy to sort notes later based on both labels and colors. You can also sort them based on drawings, lists, pictures and reminders.
Wunderlist isn’t that visually appealing, but it’s easy to use. You can sort all tasks based on lists you have created and lists that Wunderlist will automatically fill for you, such as Inbox, Today and Week. Tasks can also be sorted alphabetically, by reminder, creation date and priority.
Then there are folders that can be used to store more than one list, for example when they belong to the same project. Just drag one list to the other to create one. If a task is too important, you can bookmark it.
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3. Collaborate and share
With both Keep and Wunderlist, you can collaborate with colleagues on notes and tasks. In Keep, click the share button to send someone an email invitation. He or she can then edit notes or to-do list. More useful for situations where you work with a common list, such as shopping.
Likewise, Wunderlist can be used to collaborate with others. Collaboration works at the list level and not at the individual task level. Go to list options by right-clicking the list to send email invitations. Invitees can then add or edit lists, comment on various tasks and share their opinions.
Because Wunderlist helps with collaboration, there is a handy notification system where you can see all comments and reminders in a clear drop-down menu.
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4. Platforms and Prices
Keep is completely free to use and there are no ads at all, which is surprising considering it’s a Google product. It is not part of Google Drive, so there is no storage limit either.
Keep is available on the web, Android, iOS, Windows and there are extensions / add-ons for both Chrome and Firefox so you can cut web pages too.
Wunderlist is part of the Microsoft family of apps. There is a free version where the file size is limited to 4 MB, a pro plan that costs $ 4.99, and a business plan that costs the same per user.
Wunderlist is also available on the web, Android, iOS, Windows, MacOS, and there are extensions for Chrome, Firefox, and Safari.back to menu ↑
Google Keep vs Wunderlist
Here’s the thing. Since Microsoft bought Wunderlist and the tech giant recently launched their to-do app, Wunderlist is likely to be closing. It makes sense to them, and while fans aren’t happy I would recommend new users to look for alternatives.
Other than that, Wunderlist is a robust task management app, while Keep is a great note-taking app that allows you to manage tasks, but not as effectively as in Wunderlist.
The next up: Looking for more options when it comes to creating tasks? Check out our in-depth comparison of Google Keep and Todoist, another popular task manager.back to menu ↑
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