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How to Backup Gmail Account on Mac – Guide
Google’s popular Gmail service offers free email accounts with plenty of storage, quick search and access from any web browser. But keeping all of your mail in the Google cloud is risky: a network failure somewhere between your Mac and Google’s servers can make your email temporarily inaccessible, while a server failure or user error can erase years of your stored messages. You can minimize the chance of losing email by supporting up the content of your Gmail account.
Both of the backup techniques I cover here require access to your Gmail account via IMAP, which is disabled by default. So the first step is to sign in to your Gmail account, click on the gear icon in the upper right corner and choose Email settings in the pop-up menu. Then click on the Forwarding and POP / IMAP link and make sure Enable IMAP is selected. Otherwise, select it and click Save changes.back to menu ↑
What could go wrong?
The obvious problem is if someone gets your password. This can be through phishing or social engineering. Sometimes it’s because you’ve used the same password in more than one place. Two-factor authentication tools, such as Google Authenticator, help prevent the problem, but they are not foolproof.
Don’t skip the second factor! Check out our guide for configuration up 2-factor authentication and some tips in the configuration up Google Authenticator or using an alternative like Authy.
Other times, you may have accidentally deleted some things and then regretted it. If you use Gmail at school or at work, you may lose access to your account if you graduate or change jobs. That’s why you need to support him up. If you use an email client on your Mac, that email is already backed up up.back to menu ↑
We’ve covered Google Takeout before. Go to the Download your data page and select your Mail account. I recommend downloading all your data. Extra backups are always a good thing. Most people can use the .zip format. If your data takes up more than 2 GB, Google divides into several files. The .TGZ or .TAR format allows for larger files.
When your files are ready for download, Google will send you a link. Optionally, you can add the files to your Google Drive. I do not recommend this because it will not protect you if your account is blocked. This strategy only protects against accidental email deletion.
If you have more than one Gmail account, you’ll need to take out each one. This is cheap and works, but it requires a lot of manual work each time you want a backup.back to menu ↑
Enable POP access
Using an email client to get back up your email looks non-intuitive, but it’s an easy, free way to back up your Gmail. When you download your emails to an email client, it will be copied up along with other data on your Mac. It also offers offline access to your email.
To enable POP access, click the gear icon in the upper right corner of the Gmail page in your browser. Go to Forwarding and pop access and choose Enable POP for all emails. Then click on Configure your email client to find out how to enable support for your POP client.
I disable notifications for new emails, as my goal is not to read the email on the client, just to confirm it up. An advantage of this strategy is that it allows you to use multiple Gmail accounts and the messages show up in Spotlight searches.back to menu ↑
I’ve been using CloudPull for years and it works perfectly. It’s $ 24.99, but they offer a 30-day free trial. After starting the program, you will add your Gmail address. You will then enter your name and password.
If you have two-factor authentication enabled, you’ll need to verify your account. Then, give CloudPull permission to access your Gmail account.
Then it starts to download all your messages from Gmail. Is back up your email in the background. You can also tell to back up other Google data, such as contacts, calendar and drive.
If you want to adjust some of the backup options, CloudPull offers some features as soon as you register. The first time you run the program, it tries to download all new messages. This can take time and consume your bandwidth.
I recommend setting the message limitation level to Conservative and Backup every hour until the initial backup is complete. This makes it possible for messages to reach your system without slowing down your browsing.
After doing the initial backup, I suggest telling him to do the backups daily. You cannot specify when the backup will take place, which is annoying. It only takes a few minutes to back up your changes.
Whichever method you choose, don’t rely on Gmail to back up your data. Take control of your data and support it up yourself.back to menu ↑
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