Hello guys in this guide, I am gonna tell you about How To Import a PDF into InDesign. So read this article, step by step so you may understand it in a better way.
Guide: How To Import a PDF into InDesign
While Adobe invented the PDF format way back in the 1990s, they didn’t have the ability to work with them natively in some of their major programs until recently. Graphic designers will know and have used InDesign well tricks or plug-ins to make the program work with InDesign. A recent update has apparently added the ability to work better with PDFs in InDesign.
I am not a graphic designer, but I know someone who is. I relied on her expertise to help me with this tutorial. So while the words are mine, the knowledge is all hers.back to menu ↑
What is a PDF?
The PDF, Portable Document Format was invented by Adobe in 1991 and is a format that contains all the data necessary to format a document correctly. The idea was to include everything in a universal format, so whatever application you use to open a PDF file will display exactly the same way. It allows graphic designers to create a document knowing what it will look like on any computer or application to open it.
InDesign is Adobe’s desktop publishing application that is part of the larger Adobe Creative Suite that includes Photoshop, Dreamweaver, Illustrator and others. It is extremely powerful and used by many leading publishers and designers.
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Import a PDF into InDesign
As mentioned, older versions of InDesign required you to use a plug-in to work with PDF files. Now you can import them and use Place to add them to a design. You can place an entire PDF in an InDesign file or specify specific pages. It’s not exactly intuitive, but it is possible.
Importing a PDF into InDesign removes links, audio, video, or any other media type that you may have embedded in your PDF. Otherwise, the process will work fine. If your PDF is password protected or protected in any way, you must remove this protection for the process to work properly.
- Open your project in InDesign.
- Select File and Place.
- Check the Show Preview box.
- Select Show import options and select the PDF file.
- Select the page, pages, or entire document to place in InDesign.
- Select Open to open the PDF in InDesign.
You should see a preview in the Import Options window to show you how the PDF will look in your design. You can make adjustments later if necessary, as InDesign imports the best resolution possible by default.
Within Import Options you have the option to select a single page, a range of pages or the whole document. You can also crop, select individual layers, set as placeable artwork, crop, bleed for printing, and add media restrictions to keep the PDF’s original size and layout.
InDesign is primarily for graphics and desktop publishing and while it works with larger PDFs, it’s not great with them. It’s better to split a large or image-intensive PDF file into separate pages in Acrobat and then add them individually to InDesign. It takes a while, but makes working with the project much easier in the long run.
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Export a PDF from InDesign
InDesign CC brought with it the ability to export to PDF from InDesign without needing Acrobat to format it properly. This is apparently a real time saver and something that should have happened years ago. Exporting a design to a PDF file from InDesign is now easier than ever.
- Select File and Export from your design.
- Select Adobe PDF (print) or Adobe PDF (interactive) as the format.
- Select Save.
- Select Export and save as PDF.
If your PDF doesn’t have links, audio, video, or anything interactive, use Adobe PDF (print). Use Adobe PDF (interactive) if your document contains links or other media elements.
You can also export a PDF from InDesign as separate pages. This can be useful if you want to use them in another application or if you think they need further editing or customization.
- Select File and Export from InDesign.
- Select Create individual PDF files from the options box.
- Select what will be added to the file name.
- Select Save.
You can select ascending numbers, page number and page size as file suffix here. Just select the most suitable for your needs.
That is how to import and export a PDF to InDesign. Do you know of any other ways to do this? Share them below if you do!back to menu ↑
How To Import a PDF into InDesign: benefits
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