How to move from Microsoft Teams to Zoom Chat

How to move from Microsoft Teams to Zoom Chat

This guide is about How to move from Microsoft Teams to Zoom Chat. So read this free guide, How to move from Microsoft Teams to Zoom Chat step by step. If you have query related to same article you may contact us.

How to move from Microsoft Teams to Zoom Chat – Guide

It’s critical to determine if you really need Zoom Chat before switching from Microsoft Teams. Sure, your company already uses Zoom for video calling, but integrating the chat experience is too vital to change now.

Any transfer requires a significant amount of forethought, effort and resources. As a result, you’ll want to get it right the first time. Consider the following options in addition to switching from Microsoft Teams to Zoom Chat:

Interoperability between Microsoft Teams and Zoom Chat by connecting Microsoft Teams to Zoom Chat.

Can Microsoft Teams connect to Zoom?

Yes, Microsoft Teams can connect to Zoom.

Depending on your use case, teams and zoom can be connected in a variety of ways.

If your company needs to use Teams and Zoom together or want to start meetings on one platform without leaving the other, check out this article in detail how to connect Microsoft Teams and Zoom.

You can use the Zoom meeting bot, Zoom’s native integration for teams, or messaging interoperability to send messages across platforms.

How do you sync Zoom with Microsoft Teams?

Mio syncs your employees’ conversations in Microsoft Teams and Zoom. Once installed behind the scenes, our technology translates your teams’ messages into Zoom Chat – and vice versa.

It takes messages sent from Microsoft Teams to Zoom users and delivers them on another platform.

By embracing messaging interoperability between your two favorite platforms, your users can:

  • Stop switching between apps to communicate: everyone can use the messaging app of their choice. No one needs to switch to new software or risk getting out of the loop.
  • Reduce information silos: There is less risk of lost files and conversations. Mio connects your conversations and people. Everyone stays on the same page.
  • Browse and join any channel: Sync channels so you and your colleagues are always on the same page.
  • Mio also supports more than just chat. Your employees and external contacts can share emojis, files and links across platforms.

    Microsoft Teams and Zoom Interoperability

    For messaging interoperability between Microsoft Teams and Zoom, you can install Mio to synchronize your two platforms.

    While we’re building our interoperability tool, join the waiting list to be the first to know when it goes live.

    How to migrate from Microsoft Teams to Zoom Chat

    It’s difficult to get Zoom migration services to streamline the process of moving your organization from Teams to Zoom Chat.

    This limits the extent to which you can retain important company data. At best, you need to manually migrate contacts, files and workflows.

    In the meantime, you can invite team members to the Zoom company account. Preferably, you will want to make a batch invitation using a CSV file.

    However, certain conditions must be met in order for you to batch import contacts into Zoom.

    Important: For companies with large numbers of users or complex team environments, the following process may not be suitable. If you decide to go ahead, take considerable time to validate that the user information is correct and that everything can be transferred.

    Exporting data from Microsoft Teams

    You will need to export all the data you want to preserve or transfer to your Zoom account. This includes chat history, media, contacts, tasks and shared calendar events.

    Note: Before starting this process, include your SMBs and Microsoft architects to establish what exporting contacts and data means to the rest of your Microsoft property. If you’re keeping SharePoint and/or OneDrive, there may be implications that mean you shouldn’t migrate from Microsoft Teams to Zoom Chat.

    If you are ready to export Teams data, you can export this data from the Microsoft export page.

    Exporting chat and media history takes more time than other types of data. After requesting download messages or media history, you will need to continually check for a download link.

    Meanwhile, exporting contacts or tasks is faster. You can export Teams contacts in three easy steps:

    1. Log in to the export page.
    2. Click on “Export contacts” button.
    3. Your contacts will be downloaded immediately into a CSV file.

    You can import contacts into Zoom directly with the file. However, you must first confirm that the contacts file contains the required user information in the correct order (email, first name, last name, department, manager, user group, instant messaging group, title and location).

    Migrate from Microsoft Teams to Zoom Chat via batch import

    Prerequisites for Zoom Batch Import

  • You can import contacts into Pro, Business, Education and Enterprise Zoom accounts or a “Free by credit card” account.
  • You must be the account owner or have administrator privileges to batch import new users.
  • New users who have paid accounts or accounts with free trials cannot be added to a batch. They must be added individually.
  • The imported CSV file must only include the following sections for each user – email, first name, last name, department, manager, user group, instant messaging group, title and location.
  • Here is a walkthrough guide about how to migrate your organization from Teams to Zoom using batch import:

    1. Export your organization’s contacts to a structured CSV file – Zoom allows you to import contacts into your organization using a CSV file. First, you need to edit your team’s contacts in the required format (above).

    You can edit the already exported Teams contacts file. However, you may prefer to manually build the CSV file.

    This can easily be done by:

  • Create an Excel spreadsheet and share it with your team.
  • Team members will enter the necessary data such as email, first and last name in the designated sections of the spreadsheet.
  • Then download the spreadsheet as a CSV file.
    1. Import contacts into Zoom – Now that you’ve created the CSV file containing your team members’ contacts, the next step is to import them into Zoom.

    Follow these steps carefully to import contacts into your Zoom account:

  • Log in to the Zoom web portal.
  • Go to “User Management” in the left navigation panel and click on “Users”.
  • Click on the “Import” button button on the right side of the page.
  • You will see this window in the image below. Set “User Type” to “Basic”. You can download and populate a CSV sample file or upload the one you and the team created.
  • A prompt will indicate that users have been added. This message means that your team members have received an email invitation to join the Zoom organization.
  • Send an organization-wide message notifying members to access the invitation links in their emails.
  • 3.Create “Public Channels” – Zoom’s public channels will be the first place to welcome team members to Zoom before creating any private channels.

    Create public zoom channels in three steps:

  • Open your desktop app and click + button next to “Channels” on the left side of the screen.
  • Enter your organization’s name in the “Channel name” box. Set the “Channel Type” to Public so that all new members can easily access it.
  • You can also adjust your privacy settings by clicking the “External users can be added” box. Click on “Create Channel” to set up your team’s first channel.
    1. Team members can automatically access the “Public channel” – Now that your first Zoom channel is ready, team members can join it easily.

    They should:

  • Open the Desktop Zoom app and log in.
  • Click on the + button next to the channels on the left side of the screen and click “Join a channel”.
  • A mini-window will appear with all public channels in your organization. They should click on the “Enter” button button next to your organization’s name to join the channel.
  • Migrate Individual Teams Contacts to Zoom Chat

    Unlike basic account contacts in your organization, you can only add licensed Zoom contacts individually.

    So while this method doesn’t require you to input data into a CSV file, it’s more work if you’re migrating a large number of contacts with licensed accounts.

    The steps are similar to batch imports:

    1. Log in to the Zoom web portal.
    1. Go to “User Management” in the left navigation panel and click on users.
    1. Click on the “+ Add Users” button button on the right.
    1. Fill in the contact details in the mini window and click “Add”.
    2. The contact can then join your organization, as in the contact batch import process.

    Keep your Microsoft Teams files

    Zoom integrates cloud storage services like SharePoint, Dropbox, Google Drive, Box and OneDrive. That way your team can retain previously shared Teams files on SharePoint.

    Connect your storage service – First, you need to connect Zoom to files on your team’s SharePoint site. See how:

  • Open the Zoom web portal and log in as an administrator.
  • Follow this directory in the left navigation menu; Advanced> Integration.
  • Enable SharePoint switchover.
  • Final note

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