How to Reduce Spam and Organize Email

How to Reduce Spam and Organize Email

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How to Reduce Spam and Organize Email – Guide

Spam emails are all unsolicited messages sent via email. The first spam email was sent to 600 people in 1978 and was not intended to cause harm. Today, spam email accounts for nearly half of the world’s email traffic and falls into several categories: advertising, phishing scams, 419 scams, adult content, malware, and others. What all categories of spam emails have in common is the reason they are sent: to make money.

Even if spammers only get one response for 12,500,000 emails sent, they can still win up to $7,000 a day, as over 14 billion spam messages are sent every day. You might think that sending countless spam emails every day is a terrible job, regardless of how much you earn from it, but that’s not the case. Spammers use sophisticated tools to automate their work and launch massive email spam campaigns with the click of a mouse. The only thing spammers struggle with is finding valid email addresses.

That’s why they often buy huge email databases from websites that don’t care about their visitors’ privacy or acquire long lists of email addresses on digital black markets from hackers who obtained them illegally. The next time you sign up for an email subscription, remember that your email address may be for sale somewhere on the Internet.

How to Reduce spam and organize email

Mark spam as spam

  • In Gmail, check the box next to a spam email and click “Report Spam” button.
  • In Outlook, right-click on the spam email in your inbox and select “Mark as Junk”.
  • In Mail for Mac, right-click the spam email and click “Move to Junk”.
  • This tells your provider what emails you don’t want to receive, and depending on your provider, it might even help you know which email addresses and domains should be considered spam for everyone.
  • Never publish your email address

  • If you have a business website and need a way for potential customers to contact you via email, use a tool like Google Forms (free), JotForm (free plans available), or Contact Form 7 (free). ) to create a contact form for your website that allows visitors to email you without exposing your email address.
  • Make sure your email address is set to private on all social media sites you use. Or if you want people in your network to be able to see your email address, make sure you only connect with people you know and trust.
  • If you need to use your personal contact information when purchasing a domain name for a website you are creating, always opt for domain privacy feature— even if it costs more. This prevents your private contact information from appearing in the public WHOIS database.
  • If you want to run a classified ad and get people to contact you via email, use a site like Craigslist that provides a temporary email address for communication.
  • If for some reason you absolutely need to publish your email address online, at least write it in a non-traditional format (e.g. name domain with). Humans can still figure out what your email address is this way, but it’s more difficult for scrapers, spiders, and crawlers.
  • Do not open suspicious emails

  • If you use Gmail, try Ugly Email (free) and/or PixelBlock (free). Ugly Email is a Gmail extension that displays an eye icon next to any email that includes a tracking pixel. PixelBlock blocks tracking pixels, preventing notifications from being sent back to senders when you open a tracked email.
  • If you use Outlook 365, 2016, 2013, 2010 or 2007, images are blocked by default. Never ask Outlook to display images from senders you don’t recognize, and you should be safe from most tracking pixels.
  • If you use, images are displayed by default and there is currently no way to turn it off. If you’re concerned about pixel tracking, it might be worth upgrading to Office 365.
  • If you use Mail for Mac, images are displayed by default, but you can feature outside. With Mail for Mac open, click Mail and select Preferences. Then click on the Preview tab and uncheck the box that says “Load remote content in messages”.
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