How to Search Inclusive Language in MS Word

How to Search Inclusive Language in MS Word

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How to Search Inclusive Language in MS Word – Guide

The UNC Gender Language Policy states: “The University of North Carolina at Chapel Hill is committed to providing an inclusive and welcoming environment for all members of our community. Consistent with this commitment, university documents, websites, and policies should use gender-specific terms (president, freshman, senior, etc.).” ONE guide (“Gender Inclusive Language”) is available on the UNC Writing Center website.

How to check inclusive language in Microsoft Word

Microsoft Word can help ensure inclusive language in your professional communication by being able to check your document for biases related to age, gender and more. This feature is not enabled by default. Here’s a simple guide about how to look for inclusive language in Word to ensure unbiased communication. The language included feature can only be accessed in the version of Word that comes with a Microsoft 365 subscription.

How to enable the option to check inclusive language in Microsoft Word

If you have Word 365, you may already be familiar with the built-in correction software that comes with it: Editor. Not only can the Editor show grammar and vocabulary corrections and suggestions, it can also help your document content be inclusive.

  • First, open a new Microsoft Word document. So, from the Home tab, click Editor and select Settings from the drop-down menu. Microsoft Word Microsoft Word
  • After opening the menu, select Review and click Settings. Microsoft Word
  • Scroll down until you reach the Inclusion section. Now, check all the checkboxes you want Word to check in your document to ensure inclusion. Microsoft Word
  • Now, whenever you write something in Word that could be considered non-inclusive, Word will notify you and suggest alternatives. Microsoft Word
  • About that feature can be useful, it’s not very sophisticated. The software helps identify more common insults, but consistently struggles to identify non-inclusive language. It can help you identify gender bias, racial and ethnic slurs in your document. However, it’s not useful if you want to search for mental health-related disabilities and insults in your Word document.

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