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Guide: Sending Google Forms Responses to Multiple Email Addresses: Guide
Google Forms is one of the world’s best online data collection tools. With a Google account, you can easily create surveys, RSVPs and other forms and manage their responses the same way.
However, for every response to your form (s), Google will only send a notification to the email address of the form creator / account owner.
This is cool. But what if you want multiple people to have access to a form’s response without giving them access to your Google account?
Let’s say your company’s marketing team is conducting a survey with Google Forms. And as a team leader, you would want every member of the team to have full access to every reply to the form in their email inbox. How do you handle that?
Or suppose you’re planning a party and you want all members of the party planning committee to receive responses to the online RSVP in their email inbox. Follow the steps below to find out how to do it.back to menu ↑
Send form responses to multiple emails
If you want to send responses from Google Forms to multiple email addresses, you’ll need to use a third-party add-on – at least for now.
Follow the steps below to install an add-on that will get the job done. I have used it several times and it has proven reliable.back to menu ↑
Install the add-on
Step 1: Log in to your Google Forms dashboard and open the form whose responses you want to send to multiple email addresses.
Step 2: Tap the three-dot menu icon in the top right corner.
Step 3: Select Add-ons.
That will open up the G Suite Marketplace, where you can easily install herbal add-ons up your forms.
We would install an add-on called ‘Google Forms Email Notification’ that would allow users to customize their form responses and also send them to multiple email addresses.
Step 4: Type the name of the add-on ‘Email Notification for Google Forms’ in the search bar. Tap the corresponding option, as shown in the image below.
Step 5: Tap Install button to install the add-on on your Google Forms.
Step 6: A new tab will open in your browser. You will be asked to sign in to your Google account. Enter your Google account information in the appropriate boxes.
Step 7: After you have successfully signed in to your Google account, you will need to grant the ‘Form Email Notification’ add-on access to your account.
Scroll to the bottom of the account access page and tap Allow.
Step 8: A bang-up a window will appear on the screen confirming that the add-on has been installed successfully. Tap Next to complete the installation.
Google will also send a notification message to your email address, informing you of the installation of the “Email Notification for Forms” add-on.
Now that you’ve installed the required add-on, let’s take a closer look how to use it to send form responses to multiple email addresses.back to menu ↑
Institution up and use the add-on
Step 1: From the form creation page, tap the Add-on icon in the top right corner.
Step 2: Tap the option ‘Email notifications for Google Forms’.
Step 3: On the new pop-up window, select the ‘Create email notification’ option.
Another window will pop open up in the lower right corner of the screen. You can then proceed to set up some rules, make adjustments, and enter the email addresses you want to send the form responses to.
Step 4: Enter a name for the notification in the ‘Rule name’ section. The name can be anything; it can be the same as the title / name of the form.
Step 5: In the space labeled “ Notify Email Address (es), ” enter all the email addresses you want to send the form replies to.
Separate each email address with a comma.
Step 6: After adding the email addresses, scroll to the bottom of the window and tap Save rule button
Step 7: A success message informing you that the form line has been created. And that’s it. You can now share your form with the respondents.
Whenever someone fills out the form, all respondents’ responses will be sent to all email addresses you specified in the form line.
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Manage form responses with multiple emails
Now that you know how to send responses from a Google form to multiple people (read: email addresses), let’s see how to manage them if you need to change them. Let’s say you want to add or remove an email address later in the future. How do you handle that?
Well, it is quite easy. Follow the steps below.
Step 1: Open the form you want to manage from the Google Forms dashboard. Tap the add-on icon.
Step 2: Select ‘Email notifications for Google Forms’.
Step 3: Tap ‘Manage form settings’.
Step 4: Tap Edit directly below the rule you created.
Step 5: You can then proceed to enter an additional email address, delete an email address, and make any other changes to the response settings.
Note: Don’t forget to separate multiple email addresses with a comma.back to menu ↑
Carry everyone with you
Being able to automatically share the responses of a survey, RSVP, or other event with multiple people (teammates, colleagues, etc.) is an efficient way to immediately notify everyone about new updates to a form. Follow the above and you will be able to send replies from Google Forms to multiple email addresses in no time.
The next up Conditional logic helps herbs up your Google Forms. Read the article below to learn how to make your forms smarter and more concise by adding conditional logic.back to menu ↑
Sending Google Forms Responses to Multiple Email Addresses: Guide: benefits
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