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Guide: Toggl vs Harvest: Comparison and Review
It’s amazing how some people manage to get so much done in 24 hours. While some, like me, have no idea how to get everything done. Time tracking is a must-have management and life skill. We often throw around the phrase “But I don’t have time to (insert something here that people are asking of you)”, but is that the problem? We can’t buy time, and we have to manage it.
There is a very popular saying: what gets measured is managed. With this in mind, I’ve been working with time tracking apps for the past few weeks. There is Toggl, a popular time tracking app used by individuals as well as solopreneurs. On the other hand, we have Harvest which is as popular as feature rich.
Let’s see what they have to offer.back to menu ↑
1. User interface and design
Both Toggl and Harvest have a stylish design, offering a sleek and minimalist layout with all options easily accessible.
Harvest comes with sample data that it will populate for you so you know how everything looks and works.
Most interesting is that features are available in the web version while the mobile apps more focused on registering time.
The options are quite simple and you will become familiar with them by the end of this guideback to menu ↑
2. Teams, clients, projects
Whether you are a freelancer or want to pursue personal life, the premise remains the same in both Toggl and Harvest. You add a customer, says GuidingTech. You create projects to assign to that customer, such as ideation, writing, editing, social media marketing, and so on. To do this, click on Project, select Create and give it a name. Most of those things depend on your field of work.
Create clients in the same way if you work for more than one employer. You can also create projects for your home to keep track of household chores such as cleaning, shopping, watering plants, etc.
When working with a team, you can add people (spouse or employees) and assign different projects to different team members in both Toggl and Harvest.
Not all work we do is billable. So you can assign billable hours to projects and employees based on what they are going to do. In Harvest, you can also allocate Capacity or the expected number of hours the person will work on forecasting monthly / annual expenses. Useful for budgeting and allocating resources and time. That also produces some additional reports.
For the most part, they treat teams, clients, and projects quite well and in the same way.back to menu ↑
3. Log time
Things are starting to shift here in favor of Toggl. You can record the time with a timer in which you enter the project details, start the timer, and then stop when you are done. There is also a manual mode that allows you to press the timer before you get to work. In this case, you can switch to manual mode, enter the start and end times manually and save.
In Harvest, you can only use one of these methods at a time for some reason. If you want to switch from timer mode to manual mode, you must change this in the settings. That is cumbersome and a waste of time.
I forget to hit the timer more times than I can remember, but Toggl makes it really easy to correct it. When I enter the time by duration in Harvest, there is no way to change the date. I have to save the item, go back and select Edit and then change the date. I am not that forgetful, but it is still quite a job.
Here is the date option now.
Again, in Toggl you can change the date and time to whatever you want and you are done with the entry. Toggl also shows a live timer in the tab, so I don’t have to switch back and forth while working to see how long I’ve been working. Useful for taking short breaks.
Actually, there is no timer in Harvest. You create an entry and then start or stop the timer. This is a bit confusing, because when I create an item, I am asked to enter a time. In Toggle choose the timer mode and click on the start button and busy at work.
Harvest automatically makes an entry when you stop the timer.
Smart features aside, the timer is the most commonly used feature of any time tracking app and Toggl gets it better than Harvest.back to menu ↑
4. Convenient Features
Toggl and Harvest come with many reports such as time reports and billable hours. But Harvest takes it up a notch here. You can also create expense reports, create an invoice for your billable hours, and send it directly to the customer. Harvest integrates with PayPal and Stripe to track payments. By tracking expenses, you can keep your budgets under control.
Toggl does not offer invoices and budgets. There are other interesting ones features such as the Pomodoro timer to increase productivity, reminders to keep track of the timer and a timeline that automatically keeps track of websites you visit for more than 10 seconds. Don’t use social media that often unless you are at work. There is also Idle Detection where Toggl keeps track of the time spent off the keyboard. Going offline is a privilege these days.back to menu ↑
5. Pricing, platform and integrations
Both Toggl and Harvest integrate with third party apps such as Trello, Basecamp, Asana and Freshbooks. Harvest has a long list of other apps it integrates with, and is leading the race here. Both time tracking apps are available on all desktops and mobile OS with browser extensions. Toggl also works on Linux, and Harvest does not.
Harvest offers simple plans. All features are available for all plans, including the free one that is limited to 1 person and 2 projects. After that, you pay $ 12 / month for unlimited projects for 1 person and $ 12 per person monthly for unlimited projects and users.
Toggl has a free plan that offers all the goodies like Pomodoro timer, offline tracker, reminders and more. To get advanced reporting and project management features, you pay $ 9 per user per month and $ 18 per person per month for team management features such as administrator rights, roles and profiles.back to menu ↑
Time is ticking away
Harvest is more suited to individuals and teams who need budgeting and billing featuresFor everyone else, there is Toggl. Take control of your life, your time and do more of the productive things instead of wasting too much time on things that don’t matter in the long run. The only way to do that is to keep track of time. Remember that what is measured is managed.
The next up: Are you a Toggl user? Here’s an in-depth review of how it works and how you can use it to get more done.back to menu ↑
Toggl vs Harvest: Comparison and Review: benefits
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