# How to Check Emails for Accessibility in MS Outlook **URL:** https://www.compsmag.com/blogs/how-to-check-emails-for-accessibility-in-ms-outlook/ **Author:** Ayushi Chauhan **Published:** 2022-01-15 **Updated:** 2022-01-15 **Categories:** Blogs **Tags:** Android Guides, Apple Guides, Blogs Daily, Computer Guides, Development tips and tutorials, Graphics Tips and tutorials, guiderobert, Guides and Tutorials, guiding12, How To Guide, How To Guides, ios Guides, office tips and tutorials, Software tips and tutorials, Tips, Tricks **Reading Time:** 3 min --- This tip is about the how to Check Emails for Accessibility in MS Outlook. So read this free guide, How to Check Emails for Accessibility in MS Outlook step by step. If you have query related to same article you may contact us. ## How to Check Emails for Accessibility in MS Outlook - Guide Microsoft Outlook is a personal information management software system included in the Microsoft Office suite. Outlook is essentially an email client, but it also has calendar, task management, contact management, note-taking, journaling, and web browsing features. Individuals can use Outlook as a standalone program, while companies can use it as multi-user software (via Microsoft Exchange Server or SharePoint) to manage mailboxes, calendars, folders, data aggregation (via SharePoint lists), and appointment scheduling. Microsoft provides apps for iOS and Android, as well as other mobile platforms. Also, virtually all Outlook data can be synced from Windows Phone devices for Outlook Mobile. Developers can also create bespoke software that interacts with Outlook and Office components using Microsoft Visual Studio. Before getting started, read the accessibility essentials page first. After that, here are some additional Outlook-specific key points: Email Recipient's Personal Settings: While email formatting is also influenced by the software the recipient uses to open an email, it's still important to create more accessible emails. Font Sizes: Paragraph font sizes must be a minimum of 12 points and not the Microsoft Office default 11 points. Point 14 is considered more accessible and good practice for paragraph text. Outlook Styles: Use Styles to format your email, including using properly formatted heading styles and bullets. HTML: Accessibility tools such as screen readers can read messages better if they are formatted using HTML rather than plain text. Email signature: Make sure your email signature is also accessible. Use the same font sizes as you would for the body of your message. Email signature graphics also need to be readable, so if there's text inside the graphic, make sure it's also clear and large enough. ALT text descriptions (alternatives) should also be included to describe important information in the chart. ### Use the Outlook Accessibility Checker The Accessibility Checker is available in Outlook Online and Desktop. To ensure that your email can be read by many people, you should run the Accessibility Checker. This inspects your email for elements that could cause problems for accessibility tools like a screen reader. Errors, warnings and tips are displayed in the control results, along with information about why and how to fix the problem. While the Accessibility Checker is a very useful tool, it currently does not check for all accessibility issues covered by the WCAG 2.1 AA standards. Depending on the version of Outlook you're using, Accessibility Checkers can be accessed from the File tab or the 3-dot ellipsis menu in Office 365 Mail. ## Final note I hope you like the guide How to Check Emails for Accessibility in MS Outlook. In case if you have any query regards this article you may ask us. Also, please share your love by sharing this article with your friends. --- *End of Article*