# How to Insert and Remove a Signature in Office Files

**URL:** https://www.compsmag.com/blogs/how-to-insert-and-remove-a-signature-in-office-files/
**Author:** Ayushi Chauhan
**Published:** 2022-03-25
**Updated:** 2022-03-25
**Categories:** Blogs
**Tags:** Blogs Daily, guiderobert, Guides and Tutorials, guiding12, How To Guide, How To Guides, office tips and tutorials, Tips, Tricks
**Reading Time:** 3 min

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This tip is about the how to Insert and Remove a Signature in Office Files. So read this free guide, How to Insert and Remove a Signature in Office Files step by step. If you have query related to same article you may contact us.

## How to Insert and Remove a Signature in Office Files - Guide

Microsoft Office is one of the most used office tools on the planet.  There are several applications in Microsoft Office that are used most of the time on workplaces and home PCs.  The most used applications are Microsoft Word and Excel.  It is used regularly for creating, altering and distributing files.  A subscription in MS Office can change the overall value of your file.

## Adding, Removing and Changing Signatures in Word Files

A digital signature is an encrypted electronic stamp that ensures that the information on the digital document belongs to the signer.  It also ensures that the information has not changed during the transition.  Before creating a digital signature, you must have a signing certificate.  When you send a digitally signed document, you also send your certificate and a public key.  This works as a guarantee that the document has not been altered during the transition.

The certificate is usually valid for one year, although it depends on the issuing authority.  To learn more about how to get a digital ID, you can check the document here.  This is a guide to work with digital signatures in Office programs such as Word, Excel and PowerPoint.  For Outlook you can check this guide on how to add a digital email signature in Outlook.

Point the cursor to where you want to create the digital signature line in your document.

Between the tabs at the top, click the Insert tab.

Click the arrow in the Signature Line list in the Text group.  Select Microsoft Office Signature Line.  This opens the Signature Setup dialog box.

You'll find fields for the following details: signers' full name, signature title, signers' email ID, and instructions for the signer.  The only field you need to fill in is to give instructions to the signer.  This creates a signature line in the document, which needs to be filled in by the signer.

### Sign with digital signature in Word

Right-click the document signature line and click Sign.

You can select an image of your written signature by clicking on the selected image and navigating to it.

In case you are a tablet user, you can also sign using the touchpad after clicking on the ink option next to the X.

The mark for a digital signature is added at the bottom.

### Remove Digital Signature in Word

Just right-click the signature line and click Remove signature.

### Add Invisible Digital Signatures in Word

Invisible signatures protect the authenticity of a document.  However, it makes the document read-only unless the signer makes the necessary changes.

Click the File tab, then Information and select Protect Document (for MS Word)/Spreadsheet (for MS Excel)/Presentation (for MS PowerPoint).

Select the Add a digital signature option from the list.

Complete the dialog box and save the settings.

### Remove Invisible Digital Signatures in Word

Click the File tab, then Information, then View Signatures.

Click the arrow next to the subscription name and select Remove from the options.

## Final note

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