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We all need as much help as possible with email, which is why we offer it up a lot tricks to master the Mail app on your iPhone, iPad and iPod touch. With ten tips ranging from making more emails visible and storing on the device, to bulk management, smarter replies, moving recipients quickly, the fastest way to access drafts and add attachments to a message, and using Siri to complete email emails, you’re sure to be able to work more efficiently with emails in iOS Mail app while on the go.
1: Move email addresses to different recipient fields (To, CC, BCC)
Do you decide at the last minute that you want to copy someone blind? No biggie, just do this:
- Tap and hold an email address or contact name and drag it between TO, CC, BCC
Of course you can move addresses to any of the fields, from BCC to CC, TO to CC, whatever. Beats retyping an address, right?
2: Show more emails in Inbox
Would you like to have more e-mails immediately visible in the inbox, without having to retrieve them from an external mail server? This is the setting for you, more emails will be saved on the device, so you can see more directly on iPhone, iPad or iPod:
- Go to Settings and then to “Email, Calendar, Contacts”
- Tap “View” and choose “100 Recent Messages” or higher
The default is “50 recent messages” which means that 50 email messages are visible in the inbox by default and if you scroll further you will need to access the remote mail server to retrieve 50 more. Changing this setting is very useful if you have a huge inbox, although the higher settings (500-1000 messages) can have some unwanted side effects, such as slowing down the Mail app on older devices, and even increasing the ‘Other ‘space that up in iTunes.
3: View more emails by email screen
This setting displays more emails per screen in the Mail app by adjusting the message text preview size. The default is 2 lines, but by moving it to 1 line or None, you can instantly see many more emails without having to scroll all the way:
- In Settings, go to ‘Email, calendar, contacts’ and choose ‘Preview’
- Tap “None” or “1 Line” to display more emails on each email screen
Note how this differs from the previous one tip, in the sense that more emails are visible on each email screen, but this does not affect the total number of emails displayed in an inbox without accessing the server again.
4: Quick access to all saved drafts
There is a super quick way to access saved email drafts in iOS:
- Tap and hold the Compose icon to go to the Drafts folder
This gives access to all drafts, whether they are created and saved on the iPhone or iPad, or on a remote server or webmail client such as Gmail. This very handy feature was introduced a while ago and keeps full functionality in the Mail app for iOS 7. Use it, you’ll love it!
5: Manage bulk groups of emails: mark as read, unread, delete
Managing a group of multiple emails is easy in the iOS Mail app, but it may not be immediately obvious to all users:
- In the mailbox you want to edit, tap “Edit” then tap each email message you want to edit so that it is marked with a check mark
- Tap “Move” to send the emails to the trash bin for bulk deletion or to another inbox
- Tap “Mark” to mark the emails as spam, or mark as read or unread
This is very useful if you’ve gotten a barrage of messages that are either unimportant or just need to be marked as read, or if you need to delete some hidden messages to the trash. up your inbox.
6: Increase the font size to read email content more easily
Email text size is quite small by default, and even those of us with fairly good eyesight can have a hard time reading long messages with such a small font size. Fortunately, it is really easy to increase the size of the email text to something much more readable:
- Open Settings and go to ‘General’ and ‘Accessibility’
- Tap “Large Text” (iOS 6) or “Larger Type” (iOS 7) and choose a size that better suits your needs
Something to consider with this option is that it also increases the font size shown in text messages and iMessages in the Messages app, which is actually a lot of fun and also makes those messages much easier to read.
7: Reply to the smart quote portion of the email
Smart quotes are used a little feature of the iOS Mail app that lets you reply to just a specific part of an email, and they are very easy to use:
- Tap and select part of an email to include in the reply, then tap Reply button as usual
The new email now contains only the portion of the email you selected, instead of the entire message.
8: Close or change the signature “Sent from my iPhone”
The default signature for emails sent from an iOS device identifies that device as “Sent from my iPhone” or “Sent from my iPad”. If you want to change or remove it, it’s pretty easy:
- Open Settings and then go to ‘Email, Contacts, Calendars’
- Tap “Signature” to edit or delete it
In general, we recommend keeping these signatures for a variety of reasons, including brevity, but if you want to remove or change it, it’s easy enough to change back.
9: Insert images into emails faster with a tap
You can easily insert one or two pictures in an email message by doing the following:
- Tap and hold in the message text and choose “Insert photo or video” to find the photo or movie you want to add
Pictures can be inserted anywhere in email messages this way, and it’s much easier than poking around in the Photos app to create a new email from there, or use the copy and paste method to transfer pictures into your email. emails.
10: Compose and send a quick email with Siri
Don’t want to type an email message, or maybe you are busy? Siri can write it for you with a simple compose email command:
- Summon Siri and say ‘Write an email to about and say
This is very useful in situations where your hands need to be mostly free and you can’t spend time looking at your iPhone or iPad screen whether that’s because you’re just doing something else, cycling, walking, or maybe you just have hate typing on the touchscreens.
Want more mail tricks? We have no shortage of it tips on the topic, check them out.
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