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Have you ever wanted to set up an auto responder email message in the Mac Mail app? Autoresponders allow you to set up an “out of office” auto reply to be sent automatically in response to every incoming email to the Mac Mail app. This is a great solution for situations where you are out of the office, sitting at a desk, or otherwise not having an email for a while, whether it’s on vacation or maybe you just hate answering emails. mails. Whatever the reason, all incoming emails will receive an automatic reply with the message of your choice.
If you’ve ever emailed someone and then immediately received an answer saying, “I’m not in the office right now, please call me on my mobile phone at 555-555-5555 ”then you have seen how an auto-responder e-mail works. This one tutorial Will show you how to set up an autoresponder just like that, from the Mail app for Mac.
Institution up autoresponders in Mail for Mac work the same on almost every version of the Mail app and Mac OS, so this should be version and release agnostic. As long as you’ve added an email account to the Mail app for Mac and the Mail app is open and active, the automatic reply will be sent.
How to Create an autoresponder email reply in Mail for Mac OS
We’re going to create a broad, all-encompassing email auto-responder, which means the auto-reply will be sent to every incoming email message to the Mac Mail app immediately.
- Open the Mail app if you haven’t already
- Pull down the “Mail” men and choose “Preferences”
- Click on the “Rules” tab
- Click on ‘Add rule’
- Enter a description and name it something obvious, such as ‘Auto-responder for holidays’
- In the ‘If the conditions are met’ section, choose the rules you want to apply to the email auto responder, setting up the account, or if you want it to apply to any email, then choose “Any Message” from the drop-down list.
- Now in the “Perform the following actions” section, choose the “Reply to message” option from the drop-down menu options
- Then click “Reply Text …” and enter your auto-responder email message, then click “OK” and click “OK” again to set up the auto-responder for Mail
- Click “OK” again to set up and enable the automatic e-mail responder
- Choose ‘Do not apply’ when prompted to apply to all messages in the current inbox – make sure to select ‘Do not apply’, otherwise you will send an email to any email already in the email inbox
That’s it, the auto-answer autoresponder is set.
You can confirm that it is working as expected by sending yourself an email, which should quickly get the auto-response you set in the auto-responder rules.
If desired, you can set much more complex rules for auto replies and auto responders, for example you can apply the auto reply to specific senders, specific email from domains, to specific people, only to VIP, for specific dates, and so much more. That’s all up to you. For our purposes here, we keep things simple with a wide universal automatic email reply to all emails from all recipients.
How to Turn off the autoresponder in Mail for Mac
Once you create the auto responder, it will turn on automatically. But you can turn that autoresponder off or back on at any time later by simply doing the following:
- Open the Mail app on the Mac and go to the “Mail” menu and choose “Preferences”
- Go to ‘Rules’ and uncheck the box next to your autoresponder (referred to herein as ‘Vacation Auto-Responder’). tutorial)
If you never turn off the autoresponder, it will be turned on and used forever as long as the Mail app is open on the Mac and the rule is turned on.
If you are having trouble with the automatic email reactivation unexpectedly, it might be helpful to close the Mail app, turn off Wi-Fi, and then turn off or delete the email rule.
If necessary, you can refer to this walkthrough on how to delete email rules on Mac, including how to delete the rules and a method to disable them manually too.
Email autoresponders are often used for businesses, but many people also use them for personal email. Maybe you’re not at your desk and want people to know right away that this is the case, or maybe you’re on vacation and don’t want people to email you thinking they’re being ignored, or maybe you want to it does ignore email, so you set up an automatic email reply that says this. There are many potential use cases for autoresponders in email, so use your imagination and set the conditions as you see fit.
Creating autoresponders for email is just one of many features available with the rules feature in Mail for Mac. Email rules can be quite powerful, offering the ability to remotely sleep a Mac from an iPhone or through an incoming email that meets the Sleep Mac requirements defined by the Mail rule. You can also create automatic forwarding, batch archiving, special sound effects for certain email senders, date specific actions, automatic deletion of emails that adhere to specific rules, and thousands of other possible options by automating email through the Mail for Mac rules feature. Feel free to explore the rules, there are many interesting options!
If you liked this tip, you would probably enjoy this collection of 8 particularly useful Mail tricks for Mac, or you can browse our Mail tips section.
Did this help you? Do you have another handy auto-responder for Mail? tricks or Mail rules tricks for Mac? Share them with us in the comments below!
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