Manage eMail Better with VIP Lists and VIP Notifications on OS Mail App

Check tutorial of Manage eMail Better with VIP Lists and VIP Notifications in OS X Mail App

So after a lot of requests from our users here is a guide about Manage eMail Better with VIP Lists and VIP Notifications in OS X Mail App.

It seems like everyone is overwhelmed with email these days, with every inbox piling up up gigantic lists of messages that are usually not too important. If you are tired of the email attack and use the Mac Mail app as your email client, you can use the VIP feature to better manage your mailbox. Senders tagged as VIP are pushed to their own VIP inbox so you can overlook all the nonsense and get straight to the important stuff. If you go a step further, you can also set the Mail app to only trigger a notification when a message comes from a VIP sender.

Tag important senders as VIP

  • Open an email message from a recipient to tag as a VIP and click the little star icon next to their name and email address
  • Repeat for other important senders

Mark a sender as VIP

Now that you have a list of people you really need to hear and reply to, look under “Mailboxes” to see an exclusive inbox just for VIPs. However, by default you still get a notification when everyone sends you emails, so the next up you want to change that to only notify you when you receive a message from a VIP sender.

Receive new email notifications only from VIP senders

  • Open the Mail menu and open “Preferences”
  • Under the ‘General’ tab, look for ‘New Message Notifications’ and open the menu to select ‘VIPs’
  • Close the preferences

Receive new email notifications only from VIP senders

Now new email alerts are triggered only when someone marked as VIP sends you a message.

Use the VIP list strategically to highlight only the most critical people to respond to, and you’ll find that your inbox noise level is drastically reduced. Whether it’s your boss, significant (and immediate) colleagues, critical business partners, close family members, the main point is to discriminate against who is flagged and who is not, so you can focus on what’s important. You can always check your general inbox after work is over or during your lunch hour and search the rest of the email hooplah.

Another strategy for dealing with email attacks is setup up a unique account for general web sign-ups, mailing lists, newsletters and other minor updates you would still like to receive so your primary productive inbox doesn’t get overrun. The myriad of free webmail providers make this easy, and Gmail, Yahoo, and even the new Outlook.com can all be set up in the Mail app.

You must have OS X 10.8 or later to take advantage of the VIP inbox, another reason to upgrade to Mountain Lion if you haven’t already.

Manage eMail Better with VIP Lists and VIP Notifications in OS X Mail App Guide is free?

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Manage eMail Better with VIP Lists and VIP Notifications in OS X Mail App: benefits

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Manage eMail Better with VIP Lists and VIP Notifications in OS X Mail App: FAQ

Tutorial Summary: Manage eMail Better with VIP Lists and VIP Notifications in OS X Mail App

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How this tutorial helping you?

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What is actual time in which this method complete?

The time to complete the Manage eMail Better with VIP Lists and VIP Notifications in OS X Mail App tutorial is 10+ minutes.

What are the supported Device?

Apple

What are the supported Operating system?

mac OS


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