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There may come a time when you need to save or convert a Microsoft Word Doc or DOCX file from a Mac to PDF format. The benefits of saving a Word DOC as PDF are remarkable in that the PDF file becomes universally readable by any operating system with a PDF reader, even without the Microsoft Office suite, and is preserved in its original formatting.
There are several methods to save a Word document as PDF and convert an existing Word DOC / DOCX file to PDF, both of which use the Microsoft Office Word app on the Mac to get the job done . Let’s see how to perform this action.
This one tricks apply to all modern versions of Word for Mac, including Microsoft Office 2020 and 2011.
How to Save a Word document as a PDF in Word for Mac
This will save any Word document as a PDF:
- Open the Word document that you want to save as a PDF in Word
- Open the “File” menu and choose “Save As” (or click the little disk icon in the title bar)
- Search for ‘File format’ and choose ‘PDF’
- Give the document an obvious name (and don’t forget to include the file extension .pdf) and then choose ‘Save’
This method is quick and easy and saves a new Word document as PDF, and it can also exchange any existing Word document into PDF file using the Save As option feature.
You can also quickly share a Word DOC as a PDF by going to the “Share” menu and choosing “Send PDF”, which will allow you to email the Word DOC as a PDF file.
The freshly saved PDF from the DOC origin is now ready to use in any PDF-friendly environment, be it sending it with the original formatting preserved or posting it online, or whatever. Another important bonus in saving or converting Word DOC files to PDF is that you can sign documents in Preview with a Mac Trackpad or apply a digital signature to the PDF with Preview, allowing yourself or a recipient to view a Word document. sign. This is very useful for letters and contracts, or any of the other scenarios where you want to apply a digital signature to a Word DOC file.
How to Convert Word DOC to PDF in Office for Mac
Another option is to convert an existing Word DOC to PDF with Export feature:
- Open the Word document you want to convert to PDF in Word for Mac
- Go to the ‘File’ menu and choose ‘Export’
- Select “PDF” from the file format selection
- Choose to export the Word document as PDF
Using Export to convert Doc to PDF gives you a few more options for saving PDFs, but it is not much different from using the “Save As” feature. They both work in most situations, but export is the preferred method for converting Office files to PDF. This one trick actually works in just about any Office app on the Mac, including Powerpoint, and not just Word.
How do I convert Word to PDF without Office?
If you don’t have a Mac with Microsoft Office handy, but you need to convert a DOC or DOCX file to a PDF format, then you need to use a roundabout method to accomplish the task. However, this is not that difficult, it is just a matter of combining the two tips:
- First, open the DOC / DOCX file on Mac with TextEdit
- Then use File> Print and choose “Save as PDF” to print the file as a PDF as described here
You can use the PDF storage trick with just about any document on the Mac, and that’s part of what makes it so powerful feature. If you find yourself doing this often, you’ll probably want to set the Save as PDF shortcut for Mac, which makes this task a quick one.
Can I go the other way? PDF to Word?
Yes, you can also go the other way if needed, the best way to convert a PDF to DOC file is with Google Docs as described here.
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