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If you’re a Gmail user and you won’t be having email for a while, be on vacation, or out of the office, you might want to set up an automatic email reply message right through Gmail.
Auto-responders, “Out of Office” workers, and vacation responders work much as the names suggest; if they are enabled and someone sends you an email, they will get an automatic reply from your email account with a message of your choice, usually saying ‘I’m not in the office right now, please call my mobile phone or contact someone else for help. “
This one tutorial will continue how to Configure and configure an automatic email responder for a Gmail account, it can be set from any web browser on any device including Windows PC, Mac, Linux, iPhone, iPad, Android, Chrome OS or anything else you can access the Gmail website of.
Gmail makes the settings up an auto responder very simple, and you can set start and end dates for the holiday responder, or you can have it take effect immediately and last indefinitely until you manually turn off the holiday / auto responder yourself. Of course you can also adjust the subject and message of the e-mail reply.
How to Set up an automatic holiday response with Gmail
Using this Gmail-based approach can be accessed and set over the web at gmail.com. A major advantage of this method is that it processes the automatic emails from the emails from the Gmail server, which means that before the email gets to your iPhone, iPad or Mac, it does the Gmail based automatic ” out-of-office “responses. and more reliable than setting them up on a local device, especially if the device (s) in question are on a limited network or cell phone Coverage.
- Go to Google Mail or Gmail.com and log in to the email account that you want to set up an auto responder for
- Open Gmail settings by clicking the gear icon and then choosing ‘Settings’ from the drop-down menu or by going to the following URL:
- Scroll down to find the Vacation Responder section of the general Gmail settings
- Check the box next to ‘Automatic reply ON’
- Complete the holiday response settings for Gmail, including the following:
- First day
- Last day (optional, this will automatically end the auto-answer)
- Select whether to send the vacation auto responder only to users in your Contacts
Note that if you have set the start date to today’s date (which is also today), the auto responder will start immediately.
The Auto Reply / Out of Office setting in Gmail is described by Gmail as follows:
“(Sends an automatic reply to incoming messages. If a contact sends you multiple messages, this automatic reply will be sent up to once every 4 days)”
In others words, if someone keeps sending you emails, they won’t get an automatic reply, but a new one in a few days if they send another email at that time.
As mentioned before using the Gmail based approach is great for Gmail users as it handles the automatic responder on the Gmail server side of things, in fact once Gmail gets the email in your inbox it will respond with the automatic reply message. That is different from setting up or using auto-responders on the device side, because when an auto-responder is configured on a local device, it must have Internet access to check the email and then send a response. For a practical example, this means setting up the Gmail auto-responder directly through Gmail would send the auto-reply message even in a situation where your iPhone, iPad or Mac has no internet connection, for example on a plane over the Pacific Ocean or on the top of Mount Everest, while the local device based method is unable to do that as it requires an active internet connection to detect and send the automatic reply. However, if you are interested, you can also learn how to set auto-responders for Mail on Mac OS along with the settings up auto-responder “Out of Office” emails for Mail on iPhone and iPad.
You can also enable and customize the auto responder in Gmail using the Gmail app for iPhone and iPad, or Android, using the in-app settings in much the same way as described here. However, we’ll focus on the web-based Gmail client here.
How to Turn off ‘Out of Office’ holiday response emails in Gmail
- Go to Gmail.com and log in to the respective email account
- Click the gear icon and select ‘Settings’ from the drop-down menu, or visit the following URL when logged into your Gmail account:
- Scroll down to the “Vacation Responder” section with general settings
- Switch the button for ‘Holiday Responder Off’
- Choose ‘Save changes’
And that’s it, if you haven’t set an end date for the auto-reply email to automatically stop itself, you can disable the responder at any time this way.
You can turn the automatic responder in Gmail on or off at any time, from the web or through the Gmail app on an iPhone, iPad, or Android device.
Know other useful things tips or tricks before placing up Emails with out of office messages, auto replies and other auto replies? Share them in the comments below!
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