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Simple Tips to Make “All My Files” Finder View More Useful on Mac

Check tutorial of Simple Tips to Make the “All My Files” Finder View More Useful on the Mac

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Quite a few Mac users have dropped the default Finder window option “All My Files” by setting new windows to open to the ~ / Home folder, which has long been the default in Mac OS X anyway. This is usually because All My Files is seen as an overwhelming amalgamation of everything on your Mac dumped into a single folder, which, frankly, is exactly what it is.

But All My Files don’t have to be a mess to look through, and a simple sort button can turn the folder from disaster into a productivity tool, providing quick access to all the most recently used and accessed files on the Mac.

Let’s take a look at some quick tweaks that can make the All My Files view a bit more useful to Mac users.

Set ‘All my files’ to Arrange by date of last accessed

The “Last Opened Date” file format view splits the “All My Files” view into data categories, such as “Today”, “Yesterday”, “Last 7 Days”, “Last 30 Days”, etc. In effect, this changes the All My Files folder in a folder of your active work, which is automatically updated based on your file usage.

Arrange all my files by date last opened

This means that if you’ve opened a group of files scattered around the hard drive, they will all appear at the top of this list, making them easy to find for future work.

We’ve covered a good number of these by sorting using the ‘Date modified’ setting to quickly access recent work as well, but ‘Date last accessed’ may be even more useful as it shows files that have been opened but not necessarily have been modified (modified is a file has been edited and saved). Last opened is just that, if a file was opened by itself, it will be updated to the top of the file list.

Sort by “Date last accessed” in the list view

You will be forgiven for thinking to yourself “wait, didn’t I just do this?” in the first step, but it turns out that “Arrange” and “Sort” are two different things in the Finder, and although both have a “Last Opened Date” name, they work a bit differently. Fortunately, they complement each other very well, so we’re going to use them both for All My Files.

You must use the “List” view of Finder windows to get the sorting options available to you, then click the “Date last opened” option so that the triangle points down, indicating that the most recently opened files are as first mentioned.

Sort all my files by date last accessed

If a sort option, “Date last opened” places the most recently opened files at the very top of the file lists already ordered by date, which means that if something was changed at 2:00 PM, it will appear above a file that was changed at 10:00 AM. Compare the two screenshots below to see how this sorting option differs.

When the Date last opened sort is turned on, the most recent files are at the top:

Last opened date Sort in all my files from OS X Finder

When sorting by name is enabled, the files are sorted alphabetically:

Name sorting with date format in OS X Finder

See the difference?

This is why if you are interested in accessing your most recently used documents, the previous setting is usually preferred. It’s also just a handy way to tell when a file was last opened in general, if you’re wondering when something was last modified, or if someone else took a peek at one or two documents.

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Simple Tips to Make the “All My Files” Finder View More Useful on the Mac: FAQ

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The time to complete the Simple Tips to Make the “All My Files” Finder View More Useful on the Mac tutorial is 10+ minutes.

What are the supported Device?

Apple

What are the supported Operating system?

mac OS


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