The launch of the DoD’s new electronic health record is now about a third complete.

The launch of the DoD’s new electronic health record is now about a third complete.

Eight waves are scheduled for next year, when Genesis will make its way to MTFs on and around Joint Base San Antonio-Lackland Air Force Base, Fort Hood, Fort Bragg, Fort Bliss, Fort Gordon, Eglin Air Force Base, and Navy facilities in Jacksonville, Florida. But achieving it will mean a significant ramp-up in deployments starting in fiscal 2022. For the first time, DoD will use a “stacked” model that installs Genesis in several of those waves concurrently, rather than conducting them sequentially. According to DoD budget documents, that acceleration in deployments will mean the department will need to hire nearly 900 new contractor personnel to install the system and train new users, a significant increase to the 1,500 that are employed on the project this year.

“This was really a good experience for us to learn how to navigate those geographic challenges, because it was the broadest geographic range we had done to date,” she told reporters Thursday. “Coming out of that deployment, we’re able to look at how we can leverage virtual support as much as practical. We’re also using our ‘pay it forward’ campaign to get folks who actually use the system today to go forward to the new sites, so they can lend help to their peers to understand the nuances of using the system.” Those bases were scattered across 12 different states, stretching from California to North Dakota to Missouri. And the latest big rollout went a long way toward helping the department iron out the kinks in the Genesis deployment process, said Holly Joers, the acting program executive officer for defense healthcare management systems.

Since the first MHS Genesis deployment in 2017, Defense health officials have maintained they could deploy the system at all 475 military treatment facilities around the world by the end of calendar year 2023. And despite pauses in the program’s early days because of problems leading up to and during the initial wave, Joers said she still has “very high” confidence that the department will meet that target. The latest series of deployments — dubbed “Wave Carson Plus” by the Defense Health Agency — brought 25 separate military installations into the MHS Genesis fold all at once.

Via its own more-than-$10 billion contract, VA has purchased the same Cerner Millennium product Genesis is based on, and is still working through its own struggles at its first deployment sites. But at the James A. Lovell Federal Health Care Center in North Chicago, clinicians from both departments already work side-by-side. That’s perhaps the most interesting use case for what’s meant to be a fully-integrated health record, said Bill Tinston, the director of the Federal Electronic Health Record Modernization program office. In the meantime, DoD is working on implementation plans for what will be one of the biggest tests of Genesis’s ability to interoperate with the Department of Veterans Affairs.

“We’re going out next week to kick off the Eglin Air Force Base and Jacksonville waves, and we start this process about 18 months out with a kickoff discussion with the commanders,” she said. “Every step of the way is clearly defined. While we may discover things that we can learn along the way, the process itself is standardized. We know what to expect; we know how to convey to the commander what to expect as part of the deployment and adoption. Those are the things that give us confidence that we can handle the stacked waves. It’s a rigorous process, and anything that we discover — like a new medical device that needs to be brought online — we have a process to handle it that is efficient and effective.” Joers said some of the early preparation work for those waves is already underway.

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  • The launch of the DoD’s new electronic health record is now about a third complete.
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