Zoom: How to Host a Meeting Safely


Zoom last week good luck the 300 million daily user score. Despite the well-documented privacy concerns, the video conference platform has become essential for many of us in this new era of working from home. As a user who needs to use the service for a number of legitimate reasons, there are several ways to do this in a safe and efficient manner.

Use a password for a Zoom meeting

April 5, focus on meetings that are protected with a standard password. While you can cancel this through your Zoom account settings, you really shouldn’t. It’s also important that you only send the password to the people you really want to attend.

Tap the Schedule icon in the Zoom app to password protect a meeting you want to schedule in advance. In the Meeting ID section you can choose to ‘Auto generate’ or use a Personal Meeting ID (PMI). If you press the PMI option, you can choose a password. An auto-generated meeting ID also has an auto-generated password. Either way, you can then share this invitation with the intended visitors.

There are also advanced options, most of which should be left by default, as shown above. However, you may want to mute the participants at the entrance.

If you invite people to join a meeting that you’ve already started, if you tap Participants> Invite, a meeting password is automatically created and included in your meeting invitation. If you want to do this differently with your personal meeting ID, tap to display the drop-down menu next to the New Meeting icon. Check the box next to Use my personal meeting ID (PMI). Hover over your meeting ID for an additional menu, then tap PMI Settings.

Then press the “Meeting password required” box and enter the password and share it with those you want to attend.

More security settings

As shown in the picture above, there are other security options in the Advanced section. For example, Activate the waiting room is now activated by default. This means that the host can control who enters the meeting, instead of automatically joining. In addition, by default, no one can join a meeting before the host does. In addition, you can adjust many security parameters by opening your profile on the zoom website and go to My Account> Settings. There are many different options you can enable or disable.

One of the options available is to enable the integration of a password into a meeting link. I personally prefer this option to be disabled. This creates a bit of friction – attendees must actively type the password – but it means that someone who shouldn’t be on the phone can’t join by simply clicking a link they shake hands.

Lock your meetings

Once everyone you want to join your meeting can lock the room so no one else can rush.

To do this, tap the Security tab in the menu at the bottom of your meeting, then select Lock Meeting.

How to be a good participant in Zoom Meeting

The above steps are the steps the host should follow. However, there are ways in which a participant can protect everyone in the conversation. Above all, don’t share a meeting password with someone who shouldn’t have it – not through a screenshot or accidentally forwarded email. Oh, and mute the microphone when you’re not talking!

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