4 Tips to Present Data in An Effective Way

When you’re trying to show your team the results from last quarter or the employee distribution across the company, it’s important for data like that to be displayed in an effective way. You want to ensure that everybody in the room can understand the data presented and what it means to the company or organization at large. But you might be struggling to figure out how to do just that. And it’s true that it can be tough to figure out ways to present data in a way that makes sense to everyone in the room.

However, there are some simple tips to keep in mind when you’re organizing data to ensure that it’s easy to understand. Keep reading down below to learn more about these tips and how you can implement them into your data presentation.

Tips to Present Data

Choose the Right Type of Graphic

First off, you’ve got to choose what kind of graphic you’re going to use in order to present your data. There are different charts and graphs that you can use, but each is ideal for a certain type of data presentation. You should start off by figuring out what you want your audience to take away from the data and how you want them to understand it. This is going to largely determine what your audience understands about the data.

For example, if you use a bar chart, you’re going to be comparing various data points. If you use a line graph, you’re going to be looking at data points over time. And if you go with infographics, you’ll be looking at a larger amount of information and how they all connect together. If you choose the wrong chart for your data, you could end up with leaving the wrong impression on your audience.

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Always Tell a Story

No matter what data visualization tools you’re using, this tip is one that’s super important. One of the most crucial lessons you can learn in the world of data visualization is that you should always tell a story. No one’s going to remember the data that you just threw up on a PowerPoint presentation and read off to them. That’s not exciting and doesn’t leave an impression.

When you’re going through your data points, try to figure out a compelling narrative that’s going to hook in your audience. What’s the problem you’re trying to solve? What do these data points tell you? Where could the company go from here in order to meet the problems presented? Try to write out a story and tell that story when you’re up there presenting to the rest of your team.

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Make Sure to Correctly Label Your Data

And of course, one of the most important things you have got to do when presenting data is ensure that everything is labeled correctly. You don’t want your audience confused as to what some data points mean because you didn’t take the time to label the axes of a bar chart.

Make sure to provide as much information as possible when labeling the charts and graphs you’re using. However, don’t make it too complicated – just have clear enough labels that everyone understands what’s going on.

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And Always Keep It Simple

When working with data visualizations, one of the worst mistakes you can make it making things overly complicated. You don’t want to over-design your PowerPoint slides so much that it’s hard to understand what’s going on. Go for simple designs over complex designs and less information over more information. Quality over quantity, remember?

And there you have it! These are the top tips you’ve got to keep in mind if you want to present your information and data in an effective and easy-to-understand manner. Make sure to remember these the next time you are presenting some data to your team members and leaders.

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