Simply put, these are the best free apps designed to help you get more done at work. It is a group of very important software programs that will help you meet your deadlines and reach your goals more quickly and efficiently. Depending on the kind of work you do, there are many different types of productivity apps, from a simple browser plugin to a project management program with a lot of features.
You can find the right balance between work and life if you use the best free productivity apps for the job. The only thing we all have in common is the same number of hours in a day. Since you’re a busy entrepreneur, you probably have to make hard choices about what to focus on each day. Because of the current global epidemic, which is making it harder for us to talk to each other in person, we use technology a lot more.
Best Free Productivity Apps Comparison Table
New ideas, improved results, and new approaches and frameworks to improve efficiency and job effectiveness are continually on our minds. This lengthy conflict could impact our top free productivity apps and health if not handled properly. Burnaways lose motivation and desire. We use various apps to improve our personal and professional lives daily.
|Subtasks||Unlimited||Unlimited||Unlimited||Unlimited||Up to 5 levels|
|Notes||Unlimited||Unlimited||Unlimited||Unlimited||Up to 100 MB|
|Reminders||Unlimited||Unlimited||Unlimited||Unlimited||Up to 200 reminders|
|Security||End-to-end encryption||End-to-end encryption||End-to-end encryption||End-to-end encryption||End-to-end encryption|
|Download Link||Download Now||Download Now||Download Now||Download Now||Download Now|
Here is the list of Best Free Productivity Apps
When it comes to choosing the finest free productivity apps, teams frequently neglect to take “productivity” into consideration. The tools that are utilized are typically selected based on the reasons that are the most convincing, past vendor ties, or familiarity.Instead of treating productivity as an afterthought during the hiring process, prioritize its importance by putting it front and center.
|Task Management||Create, manage, and organize tasks|
|Reminders||Set task reminders and due dates|
|Calendar Integration||Sync tasks with calendar events|
|Collaboration||Share tasks and lists with others|
|Notes & Attachments||Add notes and attachments to tasks|
|Priority Levels||Set task priorities and importance|
These best free productivity apps has Siri-assisted intelligent task generation as one of its standout features. Tick Tick, which is trusted by eminent institutions like LifeHacker, The App Times, and others, could become your new best buddy when it comes to productivity apps. Instantly create tasks and access them from anywhere.
You can be sure that your information is always safe with data backup and synchronization. Tick Tick also allows you to transform emails into tasks, which saves you time. In order to keep everything clear and organized, you may also sort pertinent listings into folders.
- User-friendly interface
- Task organization with lists and tags
- Calendar integration for scheduling
- Reminder notifications
- Some advanced features require a subscription
- Limited integrations with third-party apps
|Email Management||Organize emails as tasks and to-do lists|
|Shared Boards||Collaborate on tasks and emails with teams|
|Kanban Board||Visualize tasks using Kanban-style boards|
|Email Tracking||Get notifications when emails are read|
|Due Dates & Reminders||Set task due dates and receive reminders|
|Integrations||Connect with various apps and tools|
Keeping track of many email accounts can make email management difficult. You can manage your emails easily with Drag. Simply install the Google Chrome extension to use it. Using the personalized email templates for Gmail, you can now write emails that have a personal touch. Making templates for the emails that are sent the most frequently is simple with Drag’s email editor.
Additionally, you can include special data in the custom fields. To receive the answers and finish the conversation, you can plan an email follow-up. Your emails receive more responses as a result. This app’s email tracker function lets you know when and how frequently the receiver opens your email. It only takes one click to turn the tracker on and off.
- Simplified email management
- Visual task board within Gmail
- Collaboration features within email
- Team inbox for shared communication
- Focuses heavily on email management, may lack certain task management features
|Project Management||Plan, track, and manage projects|
|Gantt Charts||Visualize project timelines and dependencies|
|Team Collaboration||Collaborate on tasks, projects, and files|
|Time Tracking||Monitor and record time spent on tasks|
|Chat & Messaging||Communicate with team members in-app|
|File Sharing||Attach files and documents to tasks and projects|
The best free productivity apps from Hive is one of the top products available. The mobile app offers another another opportunity to boost work ethic and productivity throughout the day when integrated with Hive’s desktop and web tools. Hive allows team members to collaborate on schedules, share files, check their to-do lists, communicate in real time, and stay up to date on project progress. Hive’s desktop and online applications include even more capabilities to increase productivity in addition to the mobile app.
Depending on a person’s preferred working method, a project can be seen in a variety of ways, including using a Gantt chart, a Kanban board, a calendar, and more. All project views are updated simultaneously, enabling everyone to work independently and ensuring team communication. Your personal to-do list is also updated with tasks that have been given to you across all projects, which holds you accountable and aids in task prioritization.
- All-in-one project management and collaboration
- Integration of chat, tasks, and files
- Gantt chart and timeline views
- Customizable project templates
- Learning curve for some advanced features
- Pricing might be higher for smaller teams
|Cloud Storage||Secure and private cloud storage|
|End-to-End Encryption||Data encryption for privacy and security|
|File Sharing||Share files and folders with others|
|Cross-Platform Syncing||Access files from different devices|
|Zero-Knowledge Technology||Data inaccessible even to the service provider|
|Multi-Device Support||Available on various platforms|
The uploaded data is encrypted by Internxt’s secure cloud storage service before being shared. Without putting your data at risk, it enables you to exchange and backup files, photographs, and documents. Still, it is one of the best free productivity apps that you can consider.
The open-source, zero-knowledge blockchain technology used by Internxt services allows consumers complete control over who can access and share their data. Drive, Photos, and Send are its three main privacy-focused services, and they are all included as standard.
- Emphasis on privacy and security
- Cloud storage and file sharing
- End-to-end encryption
- Zero-knowledge architecture
- Smaller user base compared to mainstream services
|Office Apps||Suite of productivity applications (Word, Excel, etc.)|
|Cloud Storage||Store and access files in the cloud|
|Email & Calendar||Manage emails, appointments, and events|
|Collaboration||Real-time collaboration on documents|
|Video Conferencing||Host virtual meetings and video calls|
When it comes to office productivity suites, Microsoft Office is undoubtedly the software that most people think of first, with the cloud-based Microsoft 365 being the most recent iteration. The thorough way that data may be covered by several apps and moved across them, making working more productive and hassle-free, is what made MS Office the market leader.
The best free productivity apps key apps, Word, Excel, PowerPoint, and Outlook, address the majority of office demands by providing access to documents, spreadsheets, presentations, and emails. Additionally, OneDrive provides online backups and storage for your files. While there are MS Office alternatives, the majority of competitors try to catch up to Microsoft rather than offering ground-breaking new capabilities, and MS Office continues to be the office suite with the broadest range of functionality.
- Suite of productivity tools (Word, Excel, PowerPoint, etc.)
- Cloud-based collaboration
- Real-time co-authoring
- Integration with OneDrive
- Subscription-based model can be costly over time
|Team Chat||Real-time messaging and communication|
|Voice & Video Calls||Make calls and conduct video meetings|
|Task Management||Create and manage tasks within chats|
|Integrations||Connect with various third-party tools|
|File Sharing||Share files and documents in chats|
|Search & History||Easily find past messages and files|
A technology for team collaboration called Chanty claims to boost productivity by 55%. You can turn any message into an assignment, specify due dates, and allocate it to the appropriate individual thanks to the conversations’ impeccable organization and effective task management system. By moving to a Kanban board and utilizing a simple approach to manage all of your chores in one location, you may also enhance your workflow.
By connecting numerous apps with Chanty and reducing the burden of toggling between multiple apps, you can go beyond merely conversing. For one-on-one or group calls, Chanty supports audio and video calls. So let’s accomplish more work together. So, if you want one of the best free productivity apps, we highly recommend this apps.
- Simple and clean interface
- Team chat and task management
- Voice messaging feature
- Integrations with third-party apps
- Less feature-rich compared to some competitors
- Smaller user base and community
|Task Management||Create, track, and manage tasks|
|Kanban Boards||Visualize tasks using Kanban-style boards|
|Collaboration||Share tasks and projects with team members|
|Customizable Workflows||Create task automation and workflows|
|Integrations||Connect with various apps and tools|
|Time Tracking||Monitor time spent on tasks and projects|
Another excellent task and project management application for groups and individuals is MeisterTask. Additionally, it boasts an aesthetically appealing interface with a variety of color choices. Icons can be added by users to project tabs.
The option to pin jobs is also available, which is helpful if you want to draw attention to a particular work among others. This program includes both free and premium solutions, similar to Trello. As a result, if you wish to use features like custom fields and automations, you will need to update. Currently, this is one of the best free productivity apps that you can download right now.
- Intuitive task management
- Kanban-style boards
- Integration with MindMeister for brainstorming
- Collaboration and communication features
- Some advanced features require higher-tier plans
- Limited in-depth project tracking
|Project Management||Plan, organize, and manage projects|
|Task Tracking||Track task progress and updates|
|Collaborative Workspaces||Share and collaborate on projects and tasks|
|Timeline View||Visualize project timelines and dependencies|
|Custom Fields||Add custom data fields to tasks and projects|
|Integrations||Connect with various apps and tools|
Another best free productivity apps is Asana. Asana is a single platform for sharing files, tracking tasks, and engaging with the people who help you complete those tasks. It is designed for organizations with various teams and projects that require considerable collaboration and assistance. You may assign someone a task and even provide them attachments when you add a task to a project.
When the designated individual logs into Asana, their dashboard will show them exactly what they need to complete. You can see what has to be done and how far along each employee is using Asana’s task management features. Asana also offers a Gantt-style timeline view so users may get a bird’s-eye view of how far along their team members’ projects are.
- Versatile task and project management
- Customizable boards, lists, and timelines
- Collaboration and communication tools
- Integration with various apps
- Complex interface for beginners
- Expensive for larger teams and advanced features
|Password Management||Store and manage passwords securely|
|Secure Notes||Store sensitive information in encrypted notes|
|Auto-Fill & Form Filling||Automatically fill in login details|
|Two-Factor Authentication||Add an extra layer of security to logins|
|Cross-Device Syncing||Access passwords and data on multiple devices|
You could gain from using a single platform to log into all of your accounts, whether they involve passwords for professional, financial, or personal accounts. The majority of cybersecurity professionals would advise you to utilize a password tool because making a mistake could give you some of your largest difficulties ever. With LastPass, use an app to keep track of and record your passwords. The best free productivity apps that keeps track of all the passwords you use for various accounts and apps. You save all of your passwords in the app, which is how it works.
Then, you can just use LastPass to automatically fill in your password every time you log into an app from any device. No longer will you need to remember your passwords or engage in other online faux pas like saving them in a document. It’s excellent for internet purchasing as well. Your address and payment information can be saved, and LastPass will fill it in as necessary. It’s not only for app passwords; you can also store information about your memberships and insurance policies.
- Secure password management
- Browser and app integration
- Generate and store complex passwords
- Two-factor authentication
- Limited features in the free version
|Habit Tracking||Develop and track positive habits|
|To-Do Lists||Manage and prioritize tasks|
|Gamified Experience||Turn tasks and habits into a game-like experience|
|Avatar Customization||Customize an in-app avatar|
|Rewards & Incentives||Earn rewards for completing tasks and habits|
|Social Accountability||Connect with friends for accountability|
The next best free productivity apps is for the gamer who lives inside each of us. You can gamify your habits with Habitica and accomplish things while having fun. Create to-do lists, daily objectives, or habits, then get rewarded for crossing them off. You may access a variety of in-app functions and level up your avatar with the help of these incentives.
The app’s cool feature is that it caters to everyone’s demands. Habitica appears to be able to track all of your behaviors, including those related to work, eating, and fitness. Another way to challenge yourself is to hold each other accountable for achieving your goals by engaging in competition with your friends or other Habiticans.
- Unique gamified approach to task management and habit-building
- Motivational rewards for completing tasks
- Social and community aspects
- May not be suitable for traditional project management
How to Choose a Best Free Productivity Apps?
Here are some things to think about when looking for the best free apps for productivity:
- What you need: What do you want from an app that helps you work? Need something to help you keep track of your tasks, handle your time, or stay organized?
- Your money: Are you ready to pay for an app’s premium version, or do you prefer the free version?
- Your standing: Do you want an app that works on both your phone and your computer?
- Simple to use: How easy is it to use the app? Is it easy to understand and use?
Questions and Answers
Todoist, Microsoft To Do, Any.do, and Google Keep are some of the best free apps for managing tasks and making to-do lists. These apps help you keep track of your tasks, set goals, and put your work in the right order.
Taking notes with free apps can help you get more done. Evernote, OneNote, and Notion are all well-known choices that let you keep track of ideas, make organized notes, and work with others easily.
Toggl Track, Clockify, and Harvest all have free plans that can be used to keep track of time and handle work hours. These apps help you keep track of how you spend your time, use it well, and get better at managing your time.