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Users of the Google Workspace suite of programs, which includes Gmail, Google Docs, Google Sheets, and Google Slides, have access to a wide variety of keyboard shortcuts that accelerate the completion of common activities and improve productivity. These shortcuts are provided by Google Workspace. These shortcuts were developed with the express purpose of increasing productivity by lessening the need for the use of the mouse or touchpad in various tasks.
Users are afforded the ability to execute tasks such as drafting emails, navigating through discussions, producing documents, and editing and formatting text with more convenience when they make use of keyboard shortcuts. These shortcuts offer a time-saving alternative to manual navigation, which helps to improve both the general efficiency of Google Workspace and the workflow that occurs within it.
Best Google Workspace Keyboard Shortcuts
Users are able to quickly master the most commonly used commands in order to optimize their work processes thanks to the availability of a wide selection of shortcuts that can be utilized for a variety of functions and apps. Utilizing keyboard shortcuts in Google Workspace is one of the most effective ways to drastically boost productivity and save crucial time. This is true regardless of whether you are drafting a new email, applying formatting to text, or navigating between different areas of a document.
General Shortcuts
| Shortcut | Function |
|---|---|
| C | Compose new message (Gmail) |
| / | Search (Gmail) |
| R | Reply to a message (Gmail) |
| A | Reply all to a message (Gmail) |
| F | Forward a message (Gmail) |
| N | New document (Docs) |
| T | Open a new tab (Sheets) |
| N | New slide (Slides) |
| Shortcut | Function |
|---|---|
| J | Next email or conversation (Gmail) |
| K | Previous email or conversation (Gmail) |
| G + I | Go to Inbox (Gmail) |
| G + S | Go to Starred conversations (Gmail) |
| Ctrl + Alt + N | Go to next sheet (Sheets) |
| Ctrl + Alt + P | Go to previous sheet (Sheets) |
| Ctrl + Alt + Shift + K | Go to first sheet (Sheets) |
| Ctrl + Alt + Shift + J | Go to last sheet (Sheets) |
| Ctrl + Alt + Shift + Page Up | Go to previous slide (Slides) |
| Ctrl + Alt + Shift + Page Down | Go to next slide (Slides) |
Editing Shortcuts
| Shortcut | Function |
|---|---|
| Ctrl + B | Bold text |
| Ctrl + I | Italicize text |
| Ctrl + U | Underline text |
| Ctrl + C | Copy selected text or content |
| Ctrl + V | Paste copied text or content |
| Ctrl + X | Cut selected text or content |
| Ctrl + Z | Undo last action |
| Ctrl + Y | Redo last action |
Formatting Shortcuts
| Shortcut | Function |
|---|---|
| Ctrl + Shift + 7 | Numbered list |
| Ctrl + Shift + 8 | Bulleted list |
| Ctrl + Shift + C | Clear formatting |
| Ctrl + Shift + F | Apply or remove footer |
| Ctrl + Shift + H | Apply or remove heading |
| Ctrl + Shift + K | Insert link |
Best Google Workspace Keyboard Shortcuts Categorized by Different Platforms
Windows Shortcuts
| Shortcut | Function |
|---|---|
| C | Compose new message (Gmail) |
| / | Search (Gmail) |
| R | Reply to a message (Gmail) |
| A | Reply all to a message (Gmail) |
| F | Forward a message (Gmail) |
| N | New document (Docs) |
| T | Open a new tab (Sheets) |
| N | New slide (Slides) |
| D | Bookmark a document (Drive) |
| J | Next email or conversation (Gmail) |
| K | Previous email or conversation (Gmail) |
| G + I | Go to Inbox (Gmail) |
| G + S | Go to Starred conversations (Gmail) |
| Ctrl + B | Bold text |
| Ctrl + I | Italicize text |
| Ctrl + U | Underline text |
| Ctrl + C | Copy selected text or content |
| Ctrl + V | Paste copied text or content |
| Ctrl + X | Cut selected text or content |
| Ctrl + Z | Undo last action |
| Ctrl + Y | Redo last action |
| Ctrl + Shift + 7 | Numbered list |
| Ctrl + Shift + 8 | Bulleted list |
| Ctrl + Shift + C | Clear formatting |
| Ctrl + Shift + F | Apply or remove footer |
| Ctrl + Shift + H | Apply or remove heading |
| Ctrl + Shift + K | Insert link |
Mac Shortcuts
| Shortcut | Function |
|---|---|
| C | Compose new message (Gmail) |
| / | Search (Gmail) |
| R | Reply to a message (Gmail) |
| A | Reply all to a message (Gmail) |
| F | Forward a message (Gmail) |
| N | New document (Docs) |
| T | Open a new tab (Sheets) |
| N | New slide (Slides) |
| D | Bookmark a document (Drive) |
| J | Next email or conversation (Gmail) |
| K | Previous email or conversation (Gmail) |
| G + I | Go to Inbox (Gmail) |
| G + S | Go to Starred conversations (Gmail) |
| Command + B | Bold text |
| Command + I | Italicize text |
| Command + U | Underline text |
| Command + C | Copy selected text or content |
| Command + V | Paste copied text or content |
| Command + X | Cut selected text or content |
| Command + Z | Undo last action |
| Command + Y | Redo last action |
| Command + Shift + 7 | Numbered list |
| Command + Shift + 8 | Bulleted list |
| Command + Shift + C | Clear formatting |
| Command + Shift + F | Apply or remove footer |
| Command + Shift + H | Apply or remove heading |
| Command + Shift + K | Insert link |
Linux Shortcuts
| Shortcut | Function |
|---|---|
| C | Compose new message (Gmail) |
| / | Search (Gmail) |
| R | Reply to a message (Gmail) |
| A | Reply all to a message (Gmail) |
| F | Forward a message (Gmail) |
| N | New document (Docs) |
| T | Open a new tab (Sheets) |
| N | New slide (Slides) |
| D | Bookmark a document (Drive) |
| J | Next email or conversation (Gmail) |
| K | Previous email or conversation (Gmail) |
| G + I | Go to Inbox (Gmail) |
| G + S | Go to Starred conversations (Gmail) |
| Ctrl + B | Bold text |
| Ctrl + I | Italicize text |
| Ctrl + U | Underline text |
| Ctrl + C | Copy selected text or content |
| Ctrl + V | Paste copied text or content |
| Ctrl + X | Cut selected text or content |
| Ctrl + Z | Undo last action |
| Ctrl + Y | Redo last action |
| Ctrl + Shift + 7 | Numbered list |
| Ctrl + Shift + 8 | Bulleted list |
| Ctrl + Shift + C | Clear formatting |
| Ctrl + Shift + F | Apply or remove footer |
| Ctrl + Shift + H | Apply or remove heading |
| Ctrl + Shift + K | Insert link |
Questions and Answers
A: In Google Workspace, keyboard shortcuts are combinations of keys that let you do different actions and jobs quickly without having to use the mouse or touchpad. When you use Google Workspace apps like Gmail, Google Docs, Google Sheets, and Google Slides, they help you get more done in less time.
A: Google Workspace apps have keyboard options turned on by default. You don’t have to turn them on one at a time. But if you accidentally turned them off or they aren’t working, you can turn them back on by going to the application’s settings or options menu and checking the keyboard shortcuts option.
A: Yes, each Google Workspace app (Gmail, Docs, Sheets, Slides, etc.) has its own set of keyboard keys. Some shortcuts, like Copy and Paste, may work in more than one app, but each app has its own tools that work with its features and functions.