The Best Keyboard Shortcuts for MS Outlook (2024) to use

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Many users choose to utilize external keyboards because of the increased productivity they provide when combined with Outlook keyboard shortcuts. Because they provide an alternative to using a touchscreen or mouse, these shortcuts are especially helpful for people who have mobility or vision limitations. The shortcut keys that are available in the most recent version of Outlook for Windows are the topic of discussion in this article. A lot of the keyboard shortcuts are exactly the same as they were in the older version, however there are a few differences.

It is recommended that you check your settings in case you have blocked any of these functions, despite the fact that keyboard shortcuts are normally standard for users of Outlook on both Mac and PC. In addition, it is very crucial to keep in mind that the shortcuts that are going to be discussed below are based on an American keyboard layout. If the layout of your keyboard is different from mine, then some of these shortcuts might not work properly for you.

Benefits of Using Keyboard Shortcuts in MS Outlook

Using keyboard tools in MS Outlook has a lot of benefits and can make you much more productive and efficient. Here are some key advantages:

• Time-saving: You can do things in MS Outlook much faster with keyboard tools than with the mouse or by going through menus. With a simple key combination, you can do things right away without having to click several times or look through choices.
• Increased efficiency: Keyboard shortcuts make work easier and more efficient by lowering the number of times you have to move the mouse. You can quickly move between emails, files, and other parts of MS Outlook, making it easier to stay on task and avoid interruptions.
• Productivity goes up: With keyboard tools, you can do things in MS Outlook faster, which makes you more productive. Shortcuts help you do things quickly and easily, like write and send emails, keep track of schedules and meetings, and organize your inbox.

Best Keyboard Shortcuts for MS Outlook

You may better manage your activities with the assistance of keyboard shortcuts, which allow you to rapidly add new tasks, mark existing jobs as complete, set due dates, and organize tasks into categories. Shortcuts allow you to conduct searches for emails, contacts, and events on your calendar in a far more expedient manner. This makes it possible for you to locate the information you require without disrupting the flow of your work.

Creating and Managing Emails

Shortcut	Description
Ctrl + Shift + M	Create a new email
Ctrl + U	Mark an email as unread
Ctrl + R	Reply to an email
Ctrl + F	Forward an email
Ctrl + D	Delete an email
Ctrl + Shift + V	Move an email to a specific folder
Ctrl + E	Search for emails
Ctrl + Alt + J	Mark an email as spam
Ctrl + Y	Switch between different Outlook folders
Ctrl + Shift + B	Open the Address Book

Managing Calendar

Shortcut	Description
Ctrl + 2	Open the calendar
Ctrl + Shift + A	Create a new appointment

Navigation and Actions

Shortcut	Description
Ctrl + .	Navigate to the next email
Ctrl + Z	Undo the last action
Ctrl + Shift + R	Reply to all recipients of an email
F6	Move between the different Outlook panes
F1	Open the Help menu
Ctrl + Enter	Send an email
Ctrl + Shift + E	Create a new folder
Ctrl + Shift + O	Open the Outbox folder
Ctrl + Tab	Switch between different email accounts

Best Keyboard Shortcuts for MS Outlook for all Platforms

Shortcuts on the keyboard can be used to help format text in emails, apply styles, add bullet points or numbered lists, and more. It is much simpler to attach files to emails and to access attachments that you receive when you use keyboard shortcuts.

Windows Shortcuts

Shortcut	Description
Ctrl + Shift + M	Create a new email
Ctrl + U	Mark an email as unread
Ctrl + R	Reply to an email
Ctrl + F	Forward an email
Ctrl + D	Delete an email
Ctrl + Shift + V	Move an email to a specific folder
Ctrl + E	Search for emails
Ctrl + Alt + J	Mark an email as spam
Ctrl + Y	Switch between different Outlook folders
Ctrl + Shift + B	Open the Address Book
Ctrl + .	Navigate to the next email
Ctrl + Z	Undo the last action
Ctrl + Shift + R	Reply to all recipients of an email
F6	Move between the different Outlook panes
F1	Open the Help menu
Ctrl + Enter	Send an email
Ctrl + Shift + E	Create a new folder
Ctrl + Shift + O	Open the Outbox folder
Ctrl + Tab	Switch between different email accounts

Mac Shortcuts

Shortcut	Description
Command + Shift + M	Create a new email
Command + U	Mark an email as unread
Command + R	Reply to an email
Command + F	Forward an email
Command + Delete	Delete an email
Command + Shift + V	Move an email to a specific folder
Command + F	Search for emails
Command + Shift + J	Mark an email as spam
Command + 1-9	Switch between different Outlook folders
Command + Shift + B	Open the Address Book
Control + .	Navigate to the next email
Command + Z	Undo the last action
Command + Shift + R	Reply to all recipients of an email
Command + [ or ]	Move between the different Outlook panes
Command + /	Open the Help menu
Command + Return	Send an email
Command + Shift + N	Create a new folder
Command + Shift + O	Open the Outbox folder
Control + Tab	Switch between different email accounts

Tips for Using Keyboard Shortcuts Efficiently in MS Outlook

Here are some tips on how to get the most out of keyboard keys and use them effectively in MS Outlook:

• Find out the most important short cuts: Learn the MS Outlook computer shortcuts that people use most often. Start with simple things like sending new emails, replying to them, moving them, and deleting them. As you learn more, you’ll learn shortcuts for advanced jobs and features.
• Print or look at a list of shortcuts: Keep a list of computer shortcuts for MS Outlook close at hand. You can print it out and keep it near your desk, or you can add a link to an online list of shortcuts to your bookmarks. As you get better, this will help you look up shortcuts fast.
• Practice often: The more you use computer shortcuts, the better you’ll get at using them. Try to use keys instead of clicking the mouse as much as possible. Over time, you’ll build muscle memory and be able to do things quickly in MS Outlook without having to think about the shortcut.
• Customize shortcuts if needed: If you need to, you can change keyboard shortcuts. MS Outlook usually lets you change keyboard keys. If you often do things that don’t have shortcuts by default or if you prefer to use a different key combination, you can use the customization choices to make shortcuts that work best for you.

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