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We have learned that the HR part of running a nonprofit can be very different from other parts of running a company. Therefore, finding the right HR tools is critical. It must meet our specific needs, such as take on people, managing workers, and making sure we follow the law. We believe that good HR software should make it easy to perform a variety of tasks such as employee show management, payroll, benefits, time management, and even getting new hires up to speed.
We looked at the different tools already on the market while searching for the best HR software. cheap, ease of use, point, and help are just a few of the things we study. Finding an answer that not only fits within our budget, but also fits well into the workings of our company is critical. The bottom line is that any nonprofit company that wants to run smoothly needs good human resource management.
Best HR Software for Nonprofits Comparison Table
The operation of a nonprofit organization places many responsibilities on the human resources department. The HR department is responsible for HR training, payroll, and other tasks for the nonprofit organization. While vital to the overall health of a nonprofit, these time-consuming tasks can lead to HR staff burnout.
Feature | TimeTrex ⌚️ | OrangeHRM ???? | Paycor ???? | Freshteam ???? | BambooHR ???? |
---|---|---|---|---|---|
Focus | Time & Attendance, Project Management ⌚️ | Core HR, Payroll (Open Source option) | Payroll, HR Management, Benefits ???? | Applicant Tracking, Employee Engagement | HR Management, Onboarding |
Pricing | Varies by plan ($8 – $25/user/month) | Free (Open Source), Paid Plans ($4 – $10/user/month) | Varies by plan & features | Free (Limited Features), Paid Plans ($6 – $12/user/month) | Varies by plan ($6 – $10/user/month) |
Ease of Use | Moderately easy | Easy | Moderate | Easy | Easy |
Mobile App | Yes ???? | Yes ???? | Yes ???? | Yes ???? | Yes ???? |
Strongest In | Time Tracking, Project Visibility ⏱️ | Core HR Functions, Budget-friendly (Open Source) | Payroll, Benefits Administration ???????? | Recruitment, Employee Engagement | Onboarding, Employee Self-Service |
Best HR Software for Nonprofits
Nonprofit executives and managers must put the needs of the organization above all else. With software that saves you money, you can increase funding for your world-changing initiatives. So let’s get into our selection of free HR software. Note, however, that these solutions are not really free. There are basic free plans, but there are also paid plans. If you need more HR help, you will have to pay for one of the more advanced plans.
TimeTrex

Feature | Description |
---|---|
Time Tracking | Track employee time with ease. |
Payroll Management | Streamline payroll processing. |
Scheduling | Create and manage employee schedules efficiently. |
HR Management | Centralize HR functions for better organization. |
Reporting | Generate insightful reports for data analysis. |
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Keeping track of staff hours and projects has become much easier thanks to TimeTrex. TimeTrex makes the whole process easier and saves time and resources by having a strong interface and powerful features like automating timesheets and project planning.
Plus, its reporting tools give you useful facts to help you make option and figure out how fruitful a job is. TimeTrex is a useful tool for improving working efficiency and making sure payroll is treated correctly, no matter what size your business is.
The Good
- Comprehensive time tracking features.
- User-friendly interface.
- Robust payroll management capabilities.
The Bad
- Learning curve for advanced features.
- Some customization options can be complex to set up.
OrangeHRM

Feature | Description |
---|---|
HR Management | Centralize employee data and HR processes. |
Recruitment | Simplify the recruitment process with tools. |
Performance | Monitor and evaluate employee performance. |
Time Tracking | Track employee attendance and time off. |
Reporting | Generate custom reports for analysis. |
OrangeHRM has been a big part of changing the way we do HR. It provides a complete set of tools for all HR tasks, from hiring to managing employees performance, as an open-source HR management system.
Its solution is affordable and works for businesses of all sizes. It automates HR chores and makes managing employee data better overall. With OrangeHRM, you can make your HR tasks easier, improve the work experience of your employees, and make your company more fruitful.
The Good
- Open-source and customizable.
- Intuitive user interface.
- Strong recruitment and performance management modules.
The Bad
- Limited support for advanced customization.
- Some users report occasional bugs.
Paycor

Feature | Description |
---|---|
Payroll Management | Streamline payroll processing for accuracy. |
HR Management | Centralize HR functions for efficiency. |
Time and Attendance | Track employee time and attendance seamlessly. |
Benefits Management | Manage employee benefits effectively. |
Reporting | Access comprehensive reporting tools. |
Paycor has been an honest partner in helping us manage our employees well. Its single platform handles everything, from handling payroll to managing talent. This makes HR tasks easier and lowers the cost of running the business. Paycor streamlines processes, making sure they are followed and increasing employee involvement with tools like tax compliance and applicant tracking.
The Good
- Robust payroll processing capabilities.
- Excellent customer support.
- Scalable for businesses of all sizes.
The Bad
- Some users find the interface slightly dated.
- Integration options can be limited.
Freshteam

Feature | Description |
---|---|
Applicant Tracking | Simplify the hiring process with tracking tools. |
Employee Onboarding | Streamline onboarding processes efficiently. |
Time Off Management | Manage employee leave and time off effectively. |
Performance Management | Evaluate and improve employee performance. |
HR Analytics | Access insights with powerful analytics tools. |
Freshteam has changed the whole process of hiring people for us. With its cloud-based ATS, we can easily find, hire, and train top talent. Freshteam up to date the whole hiring process, from offering jobs to setting up interviews. This makes it easier for candidates and helps us find the best person for the job. With Freshteam, hiring people is a blow, and we can focus on building a great team for our business.
The Good
- Intuitive interface.
- Seamless integration with other tools.
- Strong applicant tracking capabilities.
The Bad
- Limited customization options.
- Some users desire more robust reporting features.
BambooHR

Feature | Description |
---|---|
HR Management | Streamline HR processes for efficiency. |
Employee Database | Centralize employee information securely. |
Time Tracking | Track employee time and attendance accurately. |
Onboarding | Simplify employee onboarding with tools. |
Reporting | Generate insightful reports for analysis. |
BambooHR has been very helpful in keeping track of HR details, BambooHR is designed for small and medium-sized businesses and includes features such as hiring new employees, payroll, and performance management. The cloud-based HRIS makes it easy to automate routine tasks, ensure data is correct, and follow with labor laws.
The Good
- User-friendly interface.
- Excellent customer support.
- Seamless integration with various HR tools.
The Bad
- Pricing can be prohibitive for small businesses.
- Some users report occasional glitches in the system.
Key Features to Look for in HR Software for Nonprofits
Nonprofits need HR software that meets their particular demands and difficulties. Look for these characteristics in nonprofit HR software:
- Donor and Volunteer Management: Nonprofits depend on them. Look for HR software that manages donor and volunteer data, communication, and engagement. Donor contributions, volunteer hours, preferences, and communication history may be tracked.
- Grant and Fund Management: Nonprofits obtain grants and financing from several sources. HR software should manage grant applications, funding sources, budget allocations, reporting, and grant rules. Integrating accounting and finance systems may also help.
- Nonprofits must comply with regulations and report. Make sure HR software manages labour, tax, and nonprofit reporting compliance. Search for automated compliance updates, reporting templates, and audit trails.
- Volunteer and Staff Training: Nonprofits may need volunteers and staff with varied skills and training. Look for HR software that manages training and development program, tracks certificates, schedules training, and evaluates learning outcomes. Learning management system integration is beneficial.
- Flexible Pricing and Budgeting: Nonprofits require affordable solutions on tight budgets. Choose HR software with charitable discounts or scalable price based on usage or users. Find solutions with clear pricing and no hidden fees.
- Collaboration and Communication: Nonprofits with remote teams need good communication and collaboration. HR software should provide internal communication, collaboration, and document sharing. Message boards, forums, shared calendars, and document repositories are examples.
- Volunteer Scheduling and Management: Nonprofits need effective volunteer scheduling and shift management. Select HR software with volunteer scheduling, shift management, time tracking, and attendance monitoring. Volunteer coordination can be made easier with smartphone apps or SMS messages.
- Donors, funders, and stakeholders require nonprofits to measure and report their impact. Select HR software that tracks programmatic impact, outcomes, and performance indicators. Customisable reporting templates and data visualisation tools help communicate outcomes.
Questions and Answers
Most small nonprofits do not have a separate HR department, but that does not mean that HR is not important. HR is responsible for finding, vetting, and paying salaries for talent. Everyone who works for or supports a nonprofit needs all of this.
Microsoft Dynamics 365 Human Resources provides a comprehensive set of HR tools including full Human Capital Management (HCM) Dynamics 365 Human Resources is a full HR system that helps you recruit, train, and retain employees. full HR system to help you recruit, train, and retain employees. It also features a powerful self-service portal.
When is it okay for a business owner to hand off HR? There is no “rule” that says a small business has to have an HR team or a boss in charge of HR tasks. But most experts say that a business should hire a full-time human resources person when it has at least 10 employees.