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In this article, we will talk about the best OneNote Keyboard Shortcuts. We all want to make sure that our time is well spent, no matter what programme we are using. Using keyboard shortcuts in OneNote is a great way to speed up your work and get more done. Consistency is the best way to learn new keyboard shortcuts.
If you promise to give your mouse a break and keep your hands on the keyboard as much as possible, you’ll move between the keyboard and mouse less and be able to get more done. There are a lot of keyboard shortcuts you can use with OneNote, but here are the best ones. Here is a list of the Best OneNote Keyboard Shortcuts that we like.
Importance of OneNote Keyboard Shortcuts
Microsoft OneNote’s keyboard shortcuts have several important perks that can help you take better notes and get more done. Here’s why it’s important to know the OneNote button shortcuts:
- Consistency: Keyboard keys give you the same way to use OneNote no matter what device or platform you’re on. This helps you build muscle memory and get better at what you do over time.
- Multitasking: Shortcuts on the keyboard make it easy to switch between jobs, tools, and notes. This improves your ability to do more than one thing at once and makes you more productive overall.
- Formatting text: Shortcuts for formatting text (bold, italic, underline, etc.) and adding styles make it easier to make notes that are well-organized and look good.
Best OneNote Keyboard Shortcuts
Create shortcuts for actions that are similar by grouping them together. For instance, make it a habit to use the formatting shortcuts like bold (Ctrl + B), italic (Ctrl + I), and underline (Ctrl + U) in rapid succession. Practice making this. It’s possible that certain platforms or gadgets will allow for some degree of customisation of shortcuts. If it’s at all possible, you should modify shortcuts so that they correspond to your workflow and preferences.
| Shortcut | Description |
|---|---|
| Ctrl + N | Create a new page. |
| Ctrl + S | Save the current page. |
| Ctrl + O | Open a notebook. |
| Ctrl + Shift + N | Create a new section. |
| Ctrl + Shift + C | Copy formatting from selected text. |
| Ctrl + Shift + V | Paste formatting to selected text. |
| Ctrl + E | Activate the search bar. |
| Ctrl + G | Find next instance of search term. |
| Ctrl + Shift + G | Find previous instance of search term. |
| Ctrl + A | Select all content on the current page. |
| Ctrl + Z | Undo the last action. |
| Ctrl + Y | Redo the last undone action. |
| Ctrl + X | Cut the selected content. |
| Ctrl + C | Copy the selected content. |
| Ctrl + V | Paste copied content. |
Drawing and Annotations:
| Shortcut | Description |
|---|---|
| Ctrl + P | Open the drawing tools menu. |
| Ctrl + Alt + D | Open the drawing tools and format menu. |
| Ctrl + Alt + 1-3 | Switch to pen, highlighter, or eraser. |
| Ctrl + Alt + M | Open the “Math” pane for handwriting. |
| Ctrl + Alt + N | Open the “Insert” menu for drawings. |
Task Management and Organization:
| Shortcut | Description |
|---|---|
| Ctrl + Shift + T | Create a new tag. |
| Ctrl + 1-6 | Apply the selected tag. |
| Ctrl + Shift + M | Insert a new Outlook task. |
| Ctrl + Shift + N | Create a new section group. |
| Ctrl + Alt + L | Open the page list. |
| Ctrl + Shift + Up | Move the current page up. |
| Ctrl + Shift + Down | Move the current page down. |
| Ctrl + Alt + Shift + Up | Move the current section up. |
| Ctrl + Alt + Shift + Down | Move the current section down. |
Clipboard and Editing:
| Shortcut | Description |
|---|---|
| Ctrl + F | Search within the current page. |
| Ctrl + H | Replace within the current page. |
| Ctrl + Alt + D | Insert the current date and time. |
| Ctrl + Enter | Insert a new line. |
| Ctrl + Shift + Space | Insert a nonbreaking space. |
Best OneNote Keyboard Shortcuts for Different Platforms
Some keyboard shortcuts are context-sensitive, which means that their behavior changes depending on what you have now selected. For example, formatting shortcuts will be applied to the text that is now selected.
macOS:
| Shortcut | Description |
|---|---|
| Command + N | Create a new page. |
| Command + S | Save the current page. |
| Shift + Command + N | Create a new section. |
| Command + E | Activate the search bar. |
| Command + G | Find next instance of search term. |
| Command + Z | Undo the last action. |
| Shift + Command + Z | Redo the last undone action. |
| Command + X | Cut the selected content. |
| Command + C | Copy the selected content. |
| Command + V | Paste copied content. |
| Command + B | Toggle bold formatting. |
| Command + I | Toggle italic formatting. |
| Command + U | Toggle underline formatting. |
| Shift + Command + Space | Remove formatting. |
| Command + P | Open the drawing tools menu. |
| Option + Command + D | Open the drawing tools and format menu. |
| Command + 1-6 | Apply the selected tag. |
| Command + F | Search within the current page. |
| Command + H | Replace within the current page. |
Web Version:
| Shortcut | Description |
|---|---|
| Ctrl + N or Command + N | Create a new page. |
| Ctrl + S or Command + S | Save the current page. |
| Ctrl + Shift + N or Shift + Command + N | Create a new section. |
| Ctrl + E or Command + E | Activate the search bar. |
| Ctrl + G or Command + G | Find next instance of search term. |
| Ctrl + Z or Command + Z | Undo the last action. |
| Ctrl + Y or Shift + Command + Z | Redo the last undone action. |
| Ctrl + X or Command + X | Cut the selected content. |
| Ctrl + C or Command + C | Copy the selected content. |
| Ctrl + V or Command + V | Paste copied content. |
| Ctrl + B or Command + B | Toggle bold formatting. |
| Ctrl + I or Command + I | Toggle italic formatting. |
| Ctrl + U or Command + U | Toggle underline formatting. |
| Ctrl + Space or Shift + Command + Space | Remove formatting. |
| Ctrl + P or Command + P | Open the drawing tools menu. |
Windows:
| Shortcut | Description |
|---|---|
| Ctrl + N | Create a new page. |
| Ctrl + S | Save the current page. |
| Ctrl + Shift + N | Create a new section. |
| Ctrl + E | Activate the search bar. |
| Ctrl + G | Find next instance of search term. |
| Ctrl + Z | Undo the last action. |
| Ctrl + Y | Redo the last undone action. |
| Ctrl + X | Cut the selected content. |
| Ctrl + C | Copy the selected content. |
| Ctrl + V | Paste copied content. |
| Ctrl + B | Toggle bold formatting. |
| Ctrl + I | Toggle italic formatting. |
| Ctrl + U | Toggle underline formatting. |
| Ctrl + Space | Remove formatting. |
| Ctrl + P | Open the drawing tools menu. |
| Ctrl + Alt + D | Open the drawing tools and format menu. |
| Ctrl + 1-6 | Apply the selected tag. |
| Ctrl + F | Search within the current page. |
How to Use OneNote Keyboard Shortcuts Effectively?
Using the keyboard tools in OneNote well can make you much more productive and make it easier to take notes. Here’s how to use OneNote’s keyboard tools to their fullest:
- Learn the Shortcuts: Get to know the computer shortcuts that are available. For a full list, look at the official documentation, help tools, or the “Keyboard Shortcuts” option in OneNote.
- Start with the Most Important Shortcuts: To start, learn and use the keyboard shortcuts that correspond to the things you do most often, like making new pages, formatting text, and moving between sections.
- Practice often: Use the shortcuts often to help your brain remember how to do them. The more you use them, the better you’ll get at them and how well you’ll use them.
- Print or Keep a Cheat Sheet: Make a cheat sheet or print out a list of your most-used shortcuts and keep it near your desk until you can remember them.
Questions and Answers
A1: Microsoft OneNote is a digital note-taking app that lets users make, organize, and share notes in text, images, audio, and other formats.
A2: Using keyboard tools in OneNote makes it easier to do things and move around in the program. They save you time, speed up your work, and make it easier to take notes.