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Whether they are used in the office or from home, the best Productivity Apps make it easy and quick to improve team efficiency. The main functions of productivity tools will be teamwork and project management. This means that anyone on a team can stay in touch with the rest of their team and give the most up-to-date information and updates whenever they need to, no matter where they are. Managers can do this on a project-by-project or department-by-department basis to make sure that the right people are in the right place to get the job done.
Everywhere you look, you can find apps for managing your time and getting things done. Each of these apps claims to be the next best thing for getting things done. It’s already too much work to try to sort through every app that helps with time management, peer collaboration, or automating tasks. But if you have a lot of work, you probably don’t have time to look at all of your choices. Here are some of the best apps for getting things done.
Benefits of Using Productivity Apps
Using productivity tools has a lot of benefits that can help you be more efficient, organized, and productive overall. Here are some of the main pros:
- Time Management: Productivity apps help you put jobs in order of importance, set deadlines, and make schedules. This makes it easier to manage your time and stops you from putting things off.
- Organization of Tasks: These apps let you group and arrange your tasks, making it easier to focus on what’s most important and not feel too busy.
- Better focus: With productivity apps, you can break down jobs into smaller subtasks, which makes it easier to focus on each part.
- Remote Collaboration: Many productivity apps allow teams to work together, making it easier to communicate and coordinate tasks, especially when people are working from home.
Best Productivity Apps Comparison Table
Team productivity apps frequently provide updates in real time, ensuring that all members of the team are kept abreast of the latest developments in the project.
| Feature | Hive | Trello | Google Calendar | Evernote | Microsoft 365 |
|---|---|---|---|---|---|
| Description | Project management tool | Task and project manager | Online calendar service | Note-taking application | Suite of productivity tools |
| Platform | Web, Mobile | Web, Mobile | Web, Mobile | Web, Mobile | Web, Mobile |
| Collaboration | Yes | Yes | Limited (Sharing) | Limited (Sharing) | Yes |
| Task Management | Yes | Yes | No | No | Yes |
| Calendar | No | No | Yes | No | Yes |
| Note-taking | Yes | Limited (Notes on Cards) | No | Yes | Yes |
| File Attachment | Yes | Yes | No | Yes | Yes |
| Reminders | Yes | Yes | Yes | Yes | Yes |
| Download link | Download Now | Download Now | Download Now | Download Now | Download Now |
Here is the list of Best Productivity Apps
The best Productivity Apps platforms may only offer basic options, so if you require advanced capabilities, you might find a premium platform to be much more valuable. As a result, make sure you have a clear understanding of the features you believe you might need. We first create an account with the appropriate software platform, whether it be a download or an online service, in order to test the greatest productivity tools. The service was then put to the test to examine how the program would perform in various scenarios.
Hive
| Feature | Description |
|---|---|
| Project Management | Robust task and project management with customizable workflows. |
| Collaboration | Integrated chat and collaboration features for team communication. |
| Gantt Chart View | Visualize project timelines with Gantt charts for better planning. |
| Templates | Pre-built workflow templates to streamline project processes. |
| Integrations | Integration with other tools like Slack and Google Drive. |
| Download Now |
The productivity platform is one of the top products available. The mobile app offers another another opportunity to boost work ethic and productivity throughout the day when integrated with desktop and web tools. Hive allows team members to collaborate on schedules, share files. Hive’s desktop and online applications include even more capabilities to increase productivity in addition to the mobile app.
Depending on a person’s preferred working method, a project can be seen in a variety of ways, including using a Gantt chart, a Kanban board, a calendar, and more. All project views are updated simultaneously, enabling everyone to work independently and ensuring team communication. Your personal to-do list is also updated with tasks that have been assigned to you across all projects, which holds you accountable and aids in task prioritization. Overall, this is one of the best Productivity Apps that you can check right now.
The Good
- Robust project management capabilities with task assignment and deadlines.
- Integrated chat and collaboration features for real-time communication.
- Gantt chart view for visualizing project timelines.
The Bad
- May have a steeper learning curve for new users.
- Advanced features may require a higher-priced plan.
Trello
| Feature | Description |
|---|---|
| Visual Task Management | User-friendly card-based system for visual task organization. |
| Collaboration | Collaboration features for team projects and task assignments. |
| Integration | Integrates with numerous third-party apps and services. |
| Free Version | Provides essential features in the free version. |
| Customization | Drag-and-drop functionality allows easy task customization. |
| Download Now |
Every team needs to work together more. Teams must be able to cross-collaborate with timelines, share files with ease, and manage workloads using project management tools. A well-liked project management tool called Trello features a visually appealing Kanban design. All team members can easily read the cards, and it’s a fantastic place to begin with project management software.
In addition to the name and a brief project description, there are many other things you can add when creating a Trello card. The task can be delegated to a point person, files (under 10 MB for the free version) added, and it can be added to a label that corresponds to the categorization scheme your team has chosen. If it’s a recurring project, you can also make a Trello card into a template for future use.
The Good
- User-friendly interface with a visual card-based system.
- Easy task organization with drag-and-drop functionality.
- Collaboration features for team projects.
- Integration with numerous third-party apps and services.
The Bad
- Limited reporting and analytics features.
- Lack of built-in time-tracking options.
Google Calendar
| Feature | Description |
|---|---|
| Scheduling | Easy scheduling and event organization for individuals and teams. |
| Shared Calendars | Shared calendars for team collaboration and visibility. |
| Integrations | Seamless integration with other Google services. |
| Reminders | Set reminders and notifications to stay on track with events. |
| Mobile App | Mobile app for access on the go. |
| Download Now |
Unfortunately, there are only so many hours in a day, therefore you must ration your time. Use a calendar to accomplish that. A paper wall calendar is an option as well, but calendar apps allow you to invite guests to events. Additionally, calendar apps provide you with a convenient location to put the link to your Zoom call in a world when so many meetings take place virtually. Thus, this app is one of the best Productivity Apps available right now.
We believe that the majority of people especially those who already use Gmail should utilize the Google Calendar calendar app, as seen above. You can easily load Google Calendar on any device, browse your calendar in a variety of ways, and easily invite anyone to any event or meeting you happen to be planning. On the features of Google Calendar, we could write a lot of essays. This program is quite simple to use and does everything that other apps can do, plus more.
The Good
- Seamless integration with other Google services.
- Easy scheduling and event organization.
- Shared calendars for team collaboration.
- Mobile app for on-the-go access.
The Bad
- Lacks advanced project management features.
- Limited task and to-do list capabilities.
Evernote
| Feature | Description |
|---|---|
| Note-taking | Rich text formatting for effective note-taking. |
| Synchronization | Cross-platform synchronization for access on multiple devices. |
| Web Clipping | Web clipping feature to save online content. |
| Organization | Organizational tools with notebooks and tags. |
| Integrations | Integrates with various apps and services. |
| Download Now |
Easily one of the best Productivity Apps, Evernote offers all-in-one scheduling assistance and is made to help you keep track of notes, tasks, and activities. You can work anywhere because to Evernote’s ability to merge text, photos, audio files, PDFs, and other documents. Organization is made simple by note-taking templates, a web clipper, and useful scaling and recoloring tools.
Evernote allows you easily sync and search your schedule and notes because it captures data across devices. The free version of Evernote’s app offers note-taking and online clipping capabilities, while personal and business memberships give you access to greater storage space, offline working, and integrations with Slack, Salesforce, and Microsoft Teams.
The Good
- Excellent note-taking capabilities with rich text formatting.
- Cross-platform synchronization for access on multiple devices.
- Web clipping feature to save online content.
- Organizational tools with notebooks and tags.
The Bad
- Some features are limited to premium paid plans.
- Lack of robust task management and collaboration features.
Microsoft 365
| Feature | Description |
|---|---|
| Suite of Productivity Tools | Comprehensive suite of tools including Word, Excel, PowerPoint, etc. |
| Cloud Storage | Seamless cloud storage and collaboration with OneDrive. |
| Co-authoring | Real-time co-authoring for team collaboration. |
| Email and Calendar | Outlook for email and calendar management. |
| Subscription Plans | Access to additional features with different subscription plans. |
| Download Now |
When it comes to office productivity suites, Microsoft Office is undoubtedly the software that most people think of first, with the cloud-based Microsoft 365 being the most recent iteration. The thorough way that data may be covered by several apps and moved across them, making working more productive and hassle-free, is what made MS Office the market leader.
The key programs, Word, Excel, PowerPoint, and Outlook, cover all aspects of documents, spreadsheets, presentations, and emails, effectively taking care of the majority of office requirements. Additionally, OneDrive provides online backups and storage for your files. Although there are alternatives to MS Office, the majority of competitors try to catch up with Microsoft rather than offer cutting-edge new features, and MS Office continues to be the office suite with the broadest feature set.
The Good
- Comprehensive suite of productivity tools (Word, Excel, PowerPoint, etc.).
- Seamless cloud storage and collaboration with OneDrive.
- Real-time co-authoring for team collaboration.
- Outlook for email and calendar management.
The Bad
- Requires a subscription for full access to features.
- Might be overwhelming for users who only need specific tools.
Asana
| Feature | Description |
|---|---|
| Task Management | Powerful task and project management capabilities. |
| Customizable Views | Customizable task views, including lists and boards. |
| Collaboration | Collaboration features with file sharing and comments. |
| Integrations | Integration with numerous third-party apps. |
| Free Version | Provides basic task management features in the free version. |
| Download Now |
When it comes to usability, simplicity, and a Kanban-style user interface, Asana performs better than alternative project management tools. Even though it has a ton of functionality, getting started and onboarding your team only takes a few minutes. In this review, we’ve included all we know the good and the bad drawn from our experiences with Asana and other project management systems to assist you in determining whether it’s the appropriate choice for you. Currently, this is one of the best Productivity Apps that you can check right now.
Because we assist teams in organizing their work, from routine activities to important projects. Teams are more assured, work more quickly, and efficiently with Asana, regardless of where they are. Asana was carefully designed so that you can carry out your plan. Asana places a strong emphasis on the scalability and dependability of its platform so you can always be prepared to work, in contrast to other work management platforms that seem to prioritize quantity over quality of features.
The Good
- Powerful task and project management capabilities.
- Customizable task views, including lists and boards.
- Collaboration features with file sharing and comments.
- Integration with numerous third-party apps.
The Bad
- Complexity might be overwhelming for casual users.
- Advanced features limited to premium plans.
Serene
| Feature | Description |
|---|---|
| Focus and Productivity | Focus and productivity tool to minimize distractions. |
| Time Tracking | Time tracking and progress monitoring features. |
| Integration | Integrates with task management apps and calendars. |
| Pomodoro Timer | Pomodoro timer for time management and focus. |
| Analytics | Detailed analytics to assess productivity and time usage. |
| Download Now |
A productivity tool called Serene Everyday Planner seeks to increase your level of productivity by forming a routine of setting aside time for daily tasks. It accomplishes this by offering helpful tools that make it easier for you to schedule your day and track how much time you spend on certain tasks. The sole features it promises are integrations with Gmail, Google Calendar, and Outlook, along with a few additional features we’ll discuss.
Your phone enters Do Not Disturb mode and all notifications are muted when you meditate with Serene. You can also make a note on your calendar to meditate every day. Serene has over 40 guided meditations in its library, so there is something for everyone. We have relaxation techniques, gratitude exercises, bedtime stories, natural sounds, and more in our library.
The Good
- Focus and productivity tool designed to minimize distractions.
- Time tracking and progress monitoring features.
- Integration with task management apps and calendars.
- Pomodoro timer for time management.
The Bad
- Limited to focus and time management functionalities.
- May not suit users who need comprehensive project management.
Google Docs
| Feature | Description |
|---|---|
| Real-time Collaboration | Real-time collaboration on documents. |
| Cloud Storage | Easy sharing and access to files from any device. |
| Version History | Keep track of document version history and revisions. |
| Integration | Seamless integration with Google Drive. |
| Offline Editing | Ability to edit documents offline and sync changes later. |
| Download Now |
One of the best tools for document sharing and real-time collaboration is Google Docs. With this online word processor, there is no longer a need to save and transfer data back and forth when writing and editing. You can share files and documents both inside and outside of your business, depending on your preferences. This saves superfluous paperwork, fosters clearer communication, and enables team members to collaborate from any location.
Similar advantages are offered by Google Sheets, such as the capability to import CSV files, which enables you to keep all of your documents in a single online location. Additionally, Google Docs has a comment feature that allows you to highlight and annotate a specific passage of text. Google allows the document owner to control each user’s level of editing access to preserve security and privacy.
The Good
- Real-time collaboration on documents.
- Easy sharing and access to files from any device.
- Version history and revision tracking.
- Seamless integration with Google Drive.
The Bad
- Some compatibility issues with complex document formats.
- Limited to document editing and not a full suite like Microsoft Office.
How Productivity Apps Improve Work-Life Balance
Productivity apps are a key part of improving work-life balance because they help people manage their time better, reduce stress, and improve their total productivity. Here’s how these apps help you find a better mix between work and life:
- Time Management: Productivity apps help users organize tasks, set reminders, and make schedules, so they can divide their time between work, personal activities, and free time more effectively.
- Task Organization: Productivity apps help organize chores and break them up into manageable chunks. This keeps people from getting too busy at work and gives them time for their own interests.
- Task Automation: When repetitive tasks are automated, people don’t have to do them by hand, which saves time and lets them focus on more important and enjoyable things outside of work.
- Flexible Work Arrangements: Employees can keep a flexible work plan with the help of productivity apps, which gives them time for personal and family obligations.
How to Choose and Use Productivity Apps Effectively
Find out what you need from a work app before you choose one. Look at the things you need help with, such as managing your time, organizing your projects, taking notes, or working with other people.
- Research and compare: Do a lot of research on the different productivity apps for your device or OS and then compare them. Compare the features, scores, and reviews of other users to find the best app for your needs.
- Interface that’s easy to use: Choose an app that’s easy to understand and use. The easier it is to find your way around and use, the more likely you are to use it every day.
- Compatibility and syncing: Make sure the app works on all of your devices and that you can sync them easily. This lets you get to your information and tasks from anywhere.
Questions and Answers
Apps for increasing efficiency, planning, and time management are called productivity apps. They help people organize their jobs, set reminders, work with others, and run projects well.
Productivity apps have many benefits, such as better time management, job organization, less stress, better focus, and a better balance between work and life. They can help you stay on top of things, get more done, and reach your goals more quickly.
Some productivity apps have free versions with basic features, while others may require a one-time buy or a subscription fee to use their more advanced features. It depends on the app and how the person who made it makes money.