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Utilizing keyboard shortcuts in QuickBooks Desktop for Windows and Mac can help you become more productive with this software. You’ll find the shortcuts for these instructions in the Menu Bar, right next to the commands that they relate to. For instance, when you access the “Lists” command, you will see the keyboard shortcut “Ctrl+A” for the “Chart of Accounts” command. This allows you to quickly go between the two commands.
In QuickBooks Desktop, using keyboard shortcuts is a faster way to navigating through the menus. They enable you to generate invoices, navigate between windows, and carry out a variety of operations with a minimum number of keystrokes, thereby optimizing your workflow and increasing the amount of time you save.
Importance of Keyboard Shortcuts in QuickBooks
Using keyboard shortcuts in QuickBooks, a famous accounting program, can help you save time, speed up your work, and make you more productive overall when managing financial data and tasks. Here’s why it’s important to use computer shortcuts in QuickBooks:
- Accounting Functions: Shortcuts on the keyboard often relate to specific accounting functions, such as debiting and crediting accounts, adjusting entries, and managing journal entries.
- Search and Filters: You can quickly find the information you need by using keyboard shortcuts to get to search features and apply filters to financial data.
- Reports: In QuickBooks, you can use keyboard shortcuts to view and change many reports, which makes it easier to look at financial data.
- Customization: QuickBooks may let you change or make your own keyboard shortcuts based on how you like to work and what jobs you do most often.
Best QuickBooks Keyboard Shortcuts
Shortcut | Description |
---|---|
Ctrl + 1 | Home |
Ctrl + 2 | My Company |
Ctrl + 3 | Customers |
Ctrl + 4 | Vendors |
Ctrl + 5 | Employees |
Ctrl + 6 | Reports |
Ctrl + 7 | Banking |
Ctrl + 8 | Taxes |
Ctrl + 9 | Lists |
Ctrl + F | Find |
Ctrl + I | Create Invoice |
Ctrl + E | Edit Transaction |
Ctrl + D | Delete Transaction |
Ctrl + M | Memorize Transaction |
Ctrl + J | Customer Center |
Ctrl + U | Chart of Accounts |
Ctrl + W | Write Checks |
Ctrl + L | Pay Bills |
Ctrl + Shift + F | Advanced Find |
Ctrl + Shift + H | Reconcile |
Ctrl + Shift + M | Memorized Transactions List |
Editing and Formatting Shortcuts
Shortcut | Description |
---|---|
Ctrl + C | Copy |
Ctrl + X | Cut |
Ctrl + V | Paste |
Ctrl + Z | Undo |
Ctrl + Y | Redo |
Ctrl + B | Bold |
Ctrl + I | Italic |
Ctrl + U | Underline |
Ctrl + L | Align Left |
Ctrl + R | Align Right |
Ctrl + E | Center |
Ctrl + Shift + C | Copy Formatting |
Ctrl + Shift + V | Paste Formatting |
Ctrl + Alt + Y | Register |
Ctrl + Alt + R | Open the Account Register |
Ctrl + Alt + P | Create Paychecks |
Reports Shortcuts
Shortcut | Description |
---|---|
Ctrl + R | Report Center |
Ctrl + J | Memorized Reports |
Ctrl + B | Previous Report |
Ctrl + F | Next Report |
Ctrl + Shift + P | Print Report |
Ctrl + Shift + Q | Export Report |
Ctrl + Shift + E | Edit Report |
Ctrl + Shift + M | Memorize Report |
Ctrl + Alt + M | Email Report |
Ctrl + Alt + R | Refresh Report |
Shortcut | Description |
---|---|
Tab | Move to the next field |
Shift + Tab | Move to the previous field |
Enter | Move to the next field or record |
Shift + Enter | Move to the previous field or record |
F2 | Edit a selected field |
F4 | Open a drop-down list or date selector |
F7 | Check spelling |
Ctrl + Del | Clear a field |
Ctrl + Ins | Insert a line |
Ctrl + Alt + Y | QuickZoom |
Best QuickBooks Keyboard Shortcuts Organized by Different Platforms
Keyboard shortcuts are a great way to speed up your work in QuickBooks on any device. Whether you use the Windows, Mac, or web-based version of QuickBooks, learning the most useful keyboard shortcuts will help you work more efficiently. To save time and effort when using QuickBooks, research the best keyboard shortcuts available for your operating system.
Windows Shortcuts
Shortcut | Description |
---|---|
Ctrl + 1 | Home |
Ctrl + 2 | My Company |
Ctrl + 3 | Customers |
Ctrl + 4 | Vendors |
Ctrl + 5 | Employees |
Ctrl + 6 | Reports |
Ctrl + 7 | Banking |
Ctrl + 8 | Taxes |
Ctrl + 9 | Lists |
Ctrl + F | Find |
Ctrl + I | Create Invoice |
Ctrl + E | Edit Transaction |
Ctrl + D | Delete Transaction |
Ctrl + M | Memorize Transaction |
Ctrl + J | Customer Center |
Ctrl + U | Chart of Accounts |
Ctrl + W | Write Checks |
Ctrl + L | Pay Bills |
Ctrl + Shift + F | Advanced Find |
Ctrl + Shift + H | Reconcile |
Ctrl + Shift + M | Memorized Transactions List |
Mac Shortcuts
Shortcut | Description |
---|---|
Command + 1 | Home |
Command + 2 | My Company |
Command + 3 | Customers |
Command + 4 | Vendors |
Command + 5 | Employees |
Command + 6 | Reports |
Command + 7 | Banking |
Command + 8 | Taxes |
Command + 9 | Lists |
Command + F | Find |
Command + I | Create Invoice |
Command + E | Edit Transaction |
Command + D | Delete Transaction |
Command + M | Memorize Transaction |
Command + J | Customer Center |
Command + U | Chart of Accounts |
Command + W | Write Checks |
Command + L | Pay Bills |
Command + Shift + F | Advanced Find |
Command + Shift + H | Reconcile |
Command + Shift + M | Memorized Transactions List |
Questions and Answers
A: In QuickBooks, keyboard shortcuts are specific key combinations that let you do different things without using the mouse or going through options.
A: You can find a list of keyboard shortcuts in QuickBooks by going to the “Help” page and choosing “Keyboard Shortcuts.”
A: Yes, you can change the keyboard keys in QuickBooks to suit your needs. You can change existing shortcuts or add new ones by going to the “Edit” menu, clicking “Preferences,” and then clicking “Keyboard Shortcuts.”