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In this article we will discuss about how to Save Messages in Microsoft Teams. Communication and collaboration tools have changed the way we work in the growing digital business world of today. Microsoft Teams, the place where teams work together in Office 365, is a great example of this change. We must use all of the platform’s features to increase productivity and make our work move more smoothly. With this in mind, this blog post will show you how to save notes or bookmarks in ms teams. If you want to know more information about this Visit Microsoft Teams Official Website.
Many Microsoft Team users have said that their old talks are suddenly going away, and they don’t know why. This is because they don’t know MS Team’s policy on how long chats are kept. The default approach for keeping chats is to keep them for a very long time. But when your Organization gives you Microsoft Teams, they are in charge of the retention rules. Most companies only keep chat data and other mailbox history for a short time.
After that, it gets moved to the SubstrateHold folder, where you can use the eDiscovery tool to look for it. After 1–7 days, it’s gone for good, and you can’t use an eDiscovery tool to look for it. So, it’s always a good idea to keep a copy of your old Teams chats so you can use them as references in the future. However, saving the old chat history is not as easy as it seems. So, in this piece, we’ll show you many ways to Save Messages in Microsoft Teams on a Windows 11 PC.
How to save a post or message in Microsoft Teams
- Open the Microsoft Teams application or access it through the web browser.
- Navigate to the channel or chat where the post or message you want to save is located.
- Locate the specific post or message that you want to save.
- Hover your mouse cursor over the message to reveal the options menu on the right side of the message.
- In the options menu, click on the three-dot icon (ellipsis) that appears.
- From the dropdown menu that appears, select the “Save this message” option.
- The message will now be saved, and you can access it later by following these steps:
- Click on your profile picture or initials at the top right corner of the Teams window.
- In the dropdown menu, select “Saved.”
- You will be taken to the “Saved” section where you can find all your saved messages and posts.
- Locate the saved message you want to view and click on it to open the full conversation thread.
How to Export Chat History in Microsoft Teams
- Open the Microsoft Teams application or access it through the web browser.
- Navigate to the channel or chat for which you want to export the chat history.
- At the top of the channel or chat window, click on the three-dot icon (ellipsis).
- From the options menu, select “More actions”.
- In the expanded menu, choose “Export chat history”.
- A pop-up window will appear, prompting you to select the timeframe for the chat history you want to export. You can choose “Today,” “Yesterday,” “Last 7 days,” or “Custom range”.
- If you select “Custom range,” you’ll need to specify the start and end dates for the chat history.
- After selecting the desired timeframe, click on the “Export” button.
- Microsoft Teams will start generating the export file. Once it’s ready, a download link will appear.
- Click on the download link to save the exported chat history file to your computer.
What are benefits of saving messages or bookmarking in MS teams?
Using Microsoft Teams to save messages or make bookmarks has a lot of benefits, especially when it comes to improving team work, efficiency, and communication. Here are some key advantages:
- Ease of Reference: If you save or bookmark messages, you can quickly go back to important pieces of information, discussions, or choices without having to scroll through long chat histories.
- Better Organization: The “Saved Messages” tool lets you keep important information in one place that is easy to find. This makes it easier to keep track of information and takes less time than looking for certain data or details.
- Efficient Communication: Since you can bookmark and save messages, it’s easy to keep track of chores or topics of discussion and make sure nothing important is missed or forgotten.
- Focus on Important Information: When you save a message, you can call attention to important information or statements in a chat or channel. This makes it easier to pay attention to important information, deadlines, or jobs.
- Time Management: The save and bookmark feature helps you manage your time well by cutting down on the time you spend scrolling through messages to find specific information. This is important in a fast-paced work setting.
- Privacy: When you save a message, the person who wrote it doesn’t know. This makes it a private way to mark things to look at later.