How to Maximize Productivity in Windows 11/10

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Even though we can use voice-to-text, touch screens, and other ways to put information into our computers, we still mostly use the keyboard. If know how to Maximize Productivity in Windows 11/10 keyboard shortcuts like Ctrl-C to copy, Ctrl-V to paste, and Alt-Tab to switch between windows.

But Windows 11 has some powerful key combinations that aren’t as well known. Many of these use the Windows key. I use a few of them more than once a day. With Windows, you can also use keys that do different things on each keyboard. Media keys like volume, play/pause, and mute can be very helpful. Putting those aside, let’s look at our top Windows 11 keyboard shortcuts.

How to Maximize Productivity in Windows 11/10

Turn on Focus Assist so apps don’t bother you with notifications

In a meeting with Teams or Zoom? Trying to get something important done? You don’t want an app to bother you with a notification, and you don’t want Windows to make that annoying “ping” sound when you have a new notification. Well, just like your iPhone has a “do not disturb” mode, Windows 10 has a feature called “Focus Assist” to help you out. On our list, it comes third.

To turn on Focus Assist in Windows 10, press the Windows key plus the A key on your keyboard. This will take you to the Action Center. Then, look for the icon of a crescent moon in the list at the bottom. When you turn this on or off, Windows will stop all app and system alerts.

Change your display scaling to fit more on the screen

We talked about Snap Layouts as a way to fit more things on your screen. Another tip is to change your display scaling. On high-resolution laptop screens, you can do this by right-clicking the desktop and selecting Display Settings. Look for the Scale option from there. Make sure to move the scale down a little. With a lower scale, you can fit more things on your screen.

Use voice typing to save time

Have you ever told your computer something? Well, in Windows 11, a new feature called “voice typing” makes it easier to talk to your computer. You don’t have to type out your sentences; you can say them instead.

During a busy day, this can save you time because you can do something else on the computer while you read out loud what you want to say. In Windows 11, you can use voice typing by pressing the Windows Key and the letter H at the same time. Then you can click the microphone button to start talking or the microphone icon to stop.

Use Snap Layouts

Snap Layouts in Windows 11 is at the top of our list. With the new Snap Layouts feature, you can move open windows to different sides of the screen. You can snap your open apps in six different ways, depending on the app, so that you can fit more on your screen at any given time.

To snap, press the Windows key and the letter Z on your keyboard. Then pick one of the designs. It can be in rows, columns, or a grid, just like the Microsoft logo. Snap Layouts can help you fit more of your work on the screen when you’re not near a monitor.

Best Windows 11 Productivity apps

Mailbird

Try Mailbird if you want an email client for Windows that can handle Gmail, Outlook, and other accounts without any trouble. Mailbird is an email client with a lot of features that still manages to be simple and easy to use.

The app has just the right number of features without being too complicated or hard to use. Since we’re talking about an email client app, we should point out that it has ways to make managing emails easier and faster. There’s a speed reader, a “snooze” button, and smart keyboard shortcuts that make it easy to archive, reply, write, and forward emails.

Teamwork

It’s hard to stay productive. It’s very hard. You have to remember to follow your to-do list, manage your team, meet deadlines, and make sure everyone is happy, all at the same time. Teamwork is a place where you can work together with anyone, from anywhere. It’s not just about getting things done; it’s also about making sure everyone knows what’s going on in the whole business or department.

You can make projects and keep track of them all in one place. You’ll be able to work faster and smarter, which will help you finish projects faster. Teamwork has easy-to-use tools for communication, like group chat and file sharing, that are also very powerful.