The Best Business Messaging Apps (2024) for teams & collabs

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Before the pandemic swept across the globe, in-person meetings and direct face-to-face interactions were the norm for all formal gatherings and professional exchanges. In those days, the utilization of corporate messaging applications was considered a premium convenience rather than an indispensable element of business operations. However, the epidemic is undeniably responsible for reshaping the social landscape in this regard. As per a recently published survey, a staggering seventy percent or more of employed individuals now rely on the “Best Business Messaging Apps” for tasks directly related to their professional responsibilities.

Now, corporate messaging apps have developed to become one of the most vital communication tools that every firm should have at their disposal in order to enable collaboration with other members of the team as well as with customers. This is because these apps allow for instantaneous two-way contact between employees and customers.

This is due to the fact that business messaging applications have developed into one of the most essential forms of communication technology, which every organization should ensure they have access to. The current condition of the market is troublesome in the sense that there are simply too many messaging applications available, making it difficult for businesses to choose the one that is most suitable to meet their requirements. This is a problem because there is a problem with the current state of the market. This is the issue that is currently plaguing the sector as it now stands.

What is a Business Messaging App?

Instant text-based communication is possible inside a professional setting thanks to apps designed specifically for commercial use. It provides a means for employees to swiftly and easily communicate with leads, customers, and other employees in the company. They enable real-time communication and provide alerts, notifications, and read receipts, just like regular instant messaging platforms do.

One of the other perks they offer is that they provide alerts, notifications, and read receipts. In addition to the capabilities of instant messaging, business messaging apps typically offer a variety of extra features that help to improve cooperation and contribute to the streamlining of workflows.

Key Features to Consider

It is vital to zero in on a set of critical features that can significantly improve communication, collaboration, and general productivity when conducting an evaluation of the corporate messaging applications that are going to be the most effective for your company. When selecting your choice, you should give careful consideration to the following factors:

• Messages in real time: Any business that does well needs to be able to communicate well. Look for apps that let you send and receive messages in real time, so that your team can send and receive messages right away. This feature makes sure that people can respond quickly and cuts down on the time it takes to make decisions.
• Sharing and working together on files: The chat interface of business messaging apps should make it easy to share files, papers, images, and videos. This makes it easier for people to work together on projects and gets rid of the need for different email attachments or platforms for sharing files.
• Capabilities for Integration: Integration with other tools and software your business uses is a very important thing to think about. Choose chat apps that can work with your team’s project management tools, calendars, customer relationship management (CRM) software, and other programs.
• Security and Privacy of Data: It is very important to keep private business information safe. Choose messaging apps that have safe authentication, end-to-end encryption, and data protection features. This makes sure that your conversations and things you share stay private.
• The ability to search and store: As your team’s communication grows, it’s important to be able to look for and get back old messages. Look for apps with powerful search and archiving tools that make it easy to find important conversations and files.

Best Business Messaging Apps Comparison Table

Maintaining communication with your coworkers and customers can be challenging at times, especially now that more people are working remotely. There is a growing variety of corporate messaging apps that are meant to help you remain in touch, stay on top of tasks, and cooperate regardless of where you are in the world.

Feature	Messaging	Video Calls	Voice Calls	Task Management	File Sharing	Integrations	Project Planning	Time Tracking	Calendar	Website Link
Slack	Yes	Yes	No	No	Yes	Extensive	No	No	No	Download Now
ClickUp	Yes	Yes	No	Yes	Yes	Limited	Yes	Yes	Yes	Download Now
Dialpad	Yes	Yes	Yes	No	Yes	Limited	No	Yes	Yes	Download Now
Microsoft Teams	Yes	Yes	Yes	Yes	Yes	Extensive	Yes	No	Yes	Download Now
ProofHub	Yes	Yes	No	Yes	Yes	Limited	Yes	Yes	Yes	Download Now

Best Business Messaging Apps

Email is still a valuable form of communication, but messaging applications take it to a whole new level by giving a set of dynamic capabilities that enable workers to interact with each other regardless of where they are situated. Because of this, a significant amount of time can be saved because ideas, problem-solving, planning, strategizing, and sharing can all be done in real time. Communication is always up to date and always moving ahead due to the fact that all of this is taking place in the same location.

Slack

Features:

Feature	Description
Messaging	Real-time messaging for teams and groups
File sharing	Share files and documents within conversations
Video and voice calls	Make calls and have video conferences
Integrations	Connect with other tools and apps for seamless workflow
Channels and groups	Organize conversations into channels and groups
	Download Now

Slack just recently started trading publicly. Despite the fact that they were already at the top of this list, they continue to provide one of the most powerful and all-encompassing business messaging apps available. Slack enables users to have one-on-one conversations in addition to group chats. Chat rooms can be tailored to particular departments or functions of a company by the moderators of those rooms.

For instance, the department of marketing might have its very own thread, the department of information technology might have its very own thread, and so on and so forth. Because it also provides a variety of other tools, Slack makes teamwork significantly simpler in comparison to virtually every other messaging platform. Using hashtags, the platform enables users to arrange a variety of items, including various projects, teams, and other items.

ClickUp

Features:

Feature	Description
Task management	Create and assign tasks to team members
Goal tracking	Set and track goals and milestones
Time tracking	Monitor time spent on tasks and projects
Collaboration tools	Share documents, leave comments, and work collaboratively
Customizable interface	Personalize the platform’s appearance to suit your preferences
	Download Now

Project managers who want to streamline workflows and get things done within a single platform will find that ClickUp is an all-in-one solution that meets their needs. You may use it to plan, track, and coordinate various projects from the beginning all the way through to the end while interacting in real time with other members of your team.

The application comes with a feature list that is particularly extensive taking into consideration that it is free. Its free version provides you with 100 MB of storage space, an unlimited number of tasks, whiteboards, real-time chat, Kanban boards, and 24/7 support, among other features.

Dialpad

Features:

Feature	Description
Voice calling	Make and receive calls using VoIP technology
Video conferencing	Host video meetings and conferences
Messaging	Real-time messaging for quick communication
Integrations	Connect with other business apps and tools
Analytics	Access call and usage data for performance analysis
	Download Now

Dialpad is a unified communications solution that provides you with everything from business messaging features to contact center software. These components are all meant to bring your communications under the control of a single, straightforward interface. Dialpad incorporates artificial intelligence into its audio and video conversations, group chat, and internal and external communication features.

Additionally, it connects with customer service software and human resources applications such as Rippling. You can use it for corporate communications using capabilities like SMS, MMS, and group messaging. You can also use these functions. Additionally, channels can be arranged by team, project, or topic, and you can publish status updates to tell your teammates of your availability.

Microsoft Teams

Features:

Feature	Description
Chat and messaging	Real-time conversations within channels and groups
Video conferencing	Host virtual meetings and video conferences
File sharing	Share documents and collaborate on files
Integrations	Connect with Microsoft and third-party apps
Collaboration tools	Co-edit documents and collaborate in real-time
	Download Now

Microsoft Teams is an all-in-one tool that will assist you in making online relationships with other people and allows you to collaborate more effectively. In addition to the capabilities of instant messaging, it offers facilities for video conferencing, the ability to share files using the complete armament of Microsoft Office, and a community builder that brings together people who share similar interests for the purpose of facilitating collaborative endeavors.

ProofHub

Features:

Feature	Description
Project management	Plan, track, and manage projects with customizable workflows
Task management	Assign tasks, set deadlines, and track progress
File sharing	Share documents and collaborate on files
Gantt charts	Visualize project timelines and dependencies
Collaboration tools	Discuss projects, leave comments, and work together in one platform
	Download Now

ProofHub is yet another incredibly fantastic platform for messaging apps. It was designed to provide companies with complete command over all of its teams and projects. It is simply software for team collaboration that consolidates all project-related communication in a single location. Teams are able to communicate in a traditional office setting, at home, or in any conceivable remote workplace.

Because it supports both group chat and one-on-one chat, the platform essentially opens up new avenues for contact and makes it possible to expedite communication on all different levels. You have the ability to generate ideas, collaborate with others, and speed up the process of getting things done. Maintain complete control over all in-house communication, which should also be logged. In particular with regard to the conversation feature, ProofHub is an exceptionally reliable option.

How to Choose Best Business Messaging Apps?

• Figure out what you need to say: Find out how your team needs to communicate before picking a business messaging app. Are you looking for a simple messaging app or do you need features like sharing files, video calling, and integrating with other tools?
• Consider team size and location: If your team is small and all works in the same office, a simple chat app might be enough. But if your team is spread out in different places, you might need a more powerful app with features that let people talk to each other from far away.
• Evaluate security features: When choosing a messaging app for your business, security should be your top concern. To keep your chats and files safe, look for apps that offer end-to-end encryption, data protection, and multi-factor authentication.
• Check integration capabilities: Think about apps that work well with the tools and software you already have, like project management tools, CRM systems, and email clients. This will help you work more efficiently and get more done.
• Test usability and user interface:  It should be easy to use and have a user interface that makes sense. Before making a choice, try out the app’s features, how it works, and how it feels to use overall.
• Check for customizability: Look for apps that let you change settings and messages to fit your needs. This will help you make the app fit the wants of your team.

Questions and Answers