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In my opinion, Trello is a great tool for managing tasks, and if you need help with that, you should definitely consider using it. When using this tool, every member of your team will have no issue staying organised and on top of their obligations because it is so easy to use and comprehend. With the assistance of a Kanban board that enables you to drag and drop cards, you are able to conveniently move work through the various phases of the project and obtain a clear view of how your project is moving.
This completely alters the dynamics of the game. A fantastic feature is Trello’s provision of an excellent free plan, which I’ve exploited to a great extent throughout the course of my use of the platform. It is an excellent solution for teams working on less large projects. Having said that, as I worked on more challenging projects, I noticed that it might be missing some advanced capabilities; hence, this is an area that has room for improvement.
There have been times when I’ve needed more robust capability, and when those times came around, I was compelled to look into other possible options in order to satisfy the requirements of the specific project that I was working on at the time.
Trello Specifications
Trello is adaptable and multipurpose. It’s used for project, task, and bug tracking. Trello also handles customer service, event planning, and team communication.
| Feature | Description |
|---|---|
| Boards | Trello boards are the main way to organize your work. Each board can have multiple lists, and each list can have multiple cards. |
| Cards | Trello cards are the basic building blocks of your work. Each card can represent a task, a bug, a feature request, or anything else you need to track. |
| Lists | Trello lists represent different stages of your work. For example, you might have a “To Do” list, a “Doing” list, and a “Done” list. |
| Labels | Trello labels are a way to categorize your cards. You can create custom labels for anything you want, such as priority, type of work, or due date. |
| Members | Trello members are the people who collaborate on your boards. You can add members to your boards and assign them tasks. |
| Comments | Trello comments are a way to communicate with your team members about your work. You can leave comments on cards, lists, and boards. |
| Due dates | Trello due dates are a way to track deadlines for your tasks. You can set due dates for cards and receive notifications when they are approaching. |
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What is Trello?
Trello is a platform for team collaboration that divides your projects up into different boards. Trello gives you an overview of what’s being worked on, who’s working on what, and where something is in the process with just a single glance. Imagine a white board that is covered in lists of post-it notes, and each post-it note represents a task that you and your team need to do.
Imagine now if each of those post-it notes contains a photo, an attachment from another data source such as Jira or Salesforce, a document, and a spot where you and your teammates may remark and collaborate on the project. Now imagine that you can take that whiteboard with you wherever you go on your smartphone, and that you can access it from any computer through the internet. This is known as Trello!
Trello review: Easy to Use
The ease of use offered by Trello is one of the primary factors that contributed to its placement on our list of the top tools for project management. It is as user-friendly as it gets, making it an excellent alternative for smaller teams who are seeking for a solution that doesn’t require much thought. The platform is so intuitive and user-friendly that even non-technical users can traverse it without any effort or difficulties. Despite its ease of use, it is powerful enough to streamline the processes involved in project management.
Everything is straightforward and requires only a few clicks, from initiating a new project to welcoming new team members. Because its primary focus is on simplicity, learning how to use Trello requires almost little time at all. You can sign up right now, and within less than five minutes, you’ll be able to start managing your next project. It’s as simple as that.
Trello review: Workflow Automation
Despite its straightforward design, Trello’s automation tools are feature-rich and remarkably straightforward to set up. Trello’s automation bot, known as Butler, makes it significantly simpler than ever before to set up rule-based triggers and desired actions. Simply respond to a few questions, and Butler will set up everything for you. All you have to do is sit back and relax.
It provides just the right amount of tools to help you save time and get more done without having to worry about administrative responsibilities, such as commands for setting due dates, moving cards from one column to the next, and notifying team members. Many of our buttons are made to order. The one that we make the greatest use of is the one that automatically transfers a card from one list to the next and then gives it to a different member of the team whenever an activity has been marked as complete.
Because we never need to worry about remembering to tag the next individual, this solution provides our company with a worry-free environment in which to conduct business.
Trello review: Setup and Customization
Because the programme includes a step-by-step guide that will lead you through all that you need to know, getting started with Trello is simple and straightforward. Its programme comprises of nine chapters that walk new users through all they need to know about how to set up and use Trello, from constructing your first project through automations and admin controls. These chapters are organised such that new users progress through the programme in the order in which they completed the previous chapter.
Trello review: Pricing and Plans
- Free Plan: The free Trello plan is excellent for individuals and small teams starting or arranging a project. Manage up to 10 team boards with unlimited cards and lists for free. Unlimited storage (10MB per file), Power-Ups, and activity log. Automation allows 250 commands per month on the free plan. Trello’s free plan is designed for easy, effective project management without sophisticated features.
- Standard Plan: Yearly or monthly, Trello Standard costs $5 or $6 per user. It should be used by small teams to manage and expand collaboration. Teams that need Trello board features without Workspace admin controls should use it.
- Premium Plan: Trello Premium costs $12.50 per user per month or $10 per year. It should be used by teams who need to track several projects on boards, timelines, calendars, and maps. Trello Premium’s privacy settings and administrative permissions provide businesses additional board and data control. Trello’s Premium upgrade user guide is 20 minutes. It includes everything in the Standard plan plus unlimited command executions for project tweaking.
- Enterprise Plan: Trello’s Enterprise package costs $210 per person at $17.50 per month yearly. Companies with 50 or more seats and $10,000 in yearly spend have enterprise plans. Trello Enterprise connects large teams with greater security and controls utilising several Workspaces. Enterprise includes Premium, unlimited Workspaces, multi-board guests, organization-wide permissions, visible boards, and 24/7 admin support.
Final Words
Trello is, in my opinion and based on my own personal experience, an excellent platform that provides an outstanding value. This is especially true when one considers the abundance of features that are included in the free edition. What is genuinely striking about it is how versatile, intuitive, and user-friendly it is; as a result, even people who are not very knowledgeable about technology can use it.
If, on the other hand, you’re working on projects that are more involved and lengthy and that call for more advanced functions, it might be worthwhile to investigate some alternative solutions. Nevertheless, I can tell without a doubt that throughout my own experience, Trello has shown to be a solid and efficient tool for managing projects.
Trello review: The Good and Bad
More collaboration is something that is required of any team. It is essential for teams to be able to cross-collaborate with deadlines, readily share files, and keep on top of their tasks when using project management tools.
The Good
- Best pure kanban app
- Stellar free plan
- Unlimited integrations
- Easy to use
The Bad
- Mobile apps could be better
- Not the most versatile tool
- Relies heavily on integrations
- Poor for complex projects
Questions and Answers
When it comes to managing personal duties and smaller projects, Trello might be a useful solution for a single person. Setting reminders, keeping track of deadlines, and organising work can all be done easily and for no cost using this method. It is possible for one individual to handle both personal and professional projects using Trello.
Yes, Trello does provide a lifelong free subscription that features unlimited storage (10 MB/file), unlimited activity logs, unlimited cards, and up to 19 boards per workspace. One of the drawbacks of the plan is that it only allows for 250 free automotive activities to be completed each month.