Table of Contents
It is essential to select the most suitable accounting software for your company, regardless of whether you are self-employed or the owner of a corporation. On the market, there is a vast selection of receipt management software as well as mobile apps, each of which has a unique set of features, pricing structure, specifics, and many other aspects to consider.Expensify vs Shoeboxed
In addition, not everyone has the luxury of testing dozens of potential solutions. Shoeboxed and Expensify are two of the most popular software options for managing expenses and keeping track of receipts, so we thought it would be helpful to conduct a thorough comparison of the two.
Expensify vs Shoeboxed features
| Expensify | Shoeboxed |
|---|---|
| One-click receipt scanning | Unlimited scanned receipts storage |
| Integrations in the areas of accounting, human resources, and travel | Unlimited users can be added to your account |
| Multi-level approval workflows | Data digitization service |
| Audit and compliance | Business cards management |
| PCI-compliant security | – Multiple international currencies |
Expensify vs Shoeboxed: Ease of Use
Shoeboxed has the easiest interface we’ve seen. Just put all of your paper receipts in an envelope and mail them. Shoeboxed’s OCR can also be used to get the data from scanned receipts. After that, the data is saved and can be sent to your accounting software.
Even though Expensify has more features, it is still very easy to use. It’s easy to set up policies and approvals, and it’s also easy to see which expenses need to be approved before they can be sent to the accounting system.
Expensify vs Shoeboxed: Cross-platform compatibility
The requirements of various individuals can vary greatly. Although others are devoted to Android, some people are iOS fans. There are folks who are more comfortable using a web browser to access applications, in addition to those who use Windows. When you include in working with others on a team, this becomes a significantly more difficult task.
Shoeboxed and Expensify are both accessible through mobile browsers, as well as Android and iOS mobile devices. This effortless sync will assist you in keeping the data on your receipts up to date at any time and in any location. You can download this app from its official website.
Expensify vs Shoeboxed: Pricing
Shoeboxed has three plans that range in price from $29 to $89 per month if you pay for them each month. If you want to be charged once a year, you’ll save 20% on your subscription. Shoeboxed is free to try for 30 days, but you have to sign up with a credit card number. During the free trial period, you can cancel your subscription and your card won’t be charged.
If you choose the annual price, you sign up for a subscription that lets you use the service up to a certain number of times. The cheaper version for groups, called Collect, costs $5 per active user per month. The more expensive version for businesses, called Control, costs $9 per active user per month. Flex billing means that you pay every month and don’t have to sign a contract for a whole year.
which is better?
Shoeboxed just doesn’t have enough features to compete with Expensify, which has a lot more. Its main functions are scanning and entering data, and while it has added some other features, it doesn’t have as many as Expensify.
Expensify has a lot more to offer. It has almost all of the same ways to enter data, but it doesn’t have a “magic envelope” for companies that need to process a lot of paper.
But it also has features for managing expenses, which can help you keep track of what is being spent. It also works with platforms for travel service providers, so you don’t have to copy and paste information. For example, your Uber or Lyft receipts will be sent straight to your inbox.
Shoeboxed pros and cons
Pros:
- Unlimited users and file storage in all plans
- Includes a mileage tracking feature
Cons:
- Expensive for small businesses
Expensify pros and cons
Pros:
- Suitable for very small businesses
- Automatic expense report creation
Cons:
- User interface has a steep learning curve.
FAQs
What makes Expensify unique?
Expensify’s first big step forward was its SmartScan scanning technology, which changed the way receipts were tracked. With SmartScan, anyone can take a picture of any receipt, no matter the currency or quality of the handwriting, and get a fast, accurate transcription of the receipt with just one tap.
Does Expensify verify receipts?
You’ll be able to confirm the accuracy of each transaction, automatically detect duplicate receipts, and guarantee that exchange rates are correct – all without having to expand your team of expenditure compliance auditors.
Does Expensify automatically track mileage?
If you change the tax rate or enter a different reclaimable portion for an existing distance rate, employees will have to re-select the mileage rate on expenses for the tax amount to reflect the new values. Important: Expensify doesn’t automatically keep track of how much mileage you’ve driven.