How to Alphabetize Automatically in Word

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How to Alphabetize Automatically in Word – Guide

You’ve created a huge list in Microsoft Word, a list so long that without a classification or system it would be impossible to find the individual row you’re looking for without scanning the entire document. This is where ranking, and in this case literacy, your list can really help! When you sort a list alphabetically, the list is sorted in AZ or ZA order, depending on your preference. Microsoft Word has a feature that lets you easily sort any list or table in the order appropriate for your document.

The popularity of Microsoft Word doesn’t just depend on how long it’s been around. This is also due to the number of features you have access. When it comes to sorting, Microsoft Word isn’t content with sorting from A to Z – otherwise known as literacy – it also offers the ability to sort by number and even by date. When sorting by text – in alphabetical order – you have two options. You can sort in ascending order or select descending order.

If you proceeded in ascending order, “A” would be at the top and “Z” would be at the bottom. A descending order would reverse the polarity. When you sort the numbers in ascending or descending order, the smallest number is at the top or bottom. The same rule applies when sorting by date.

How to alphabetize a list in Microsoft Word

Despite falling short of the web client, Microsoft Word offers literacy in both its desktop clients, on Windows and on macOS. The working procedure is identical.

Since Microsoft Office is updated every two years, the process may be slightly different. Still, rest assured that the fundamentals will remain the same. First, start the Microsoft Word desktop client on your computer. Now go to the ‘Home’at the top of the screen.

On the first line, between indents and paragraph marks, you will find the classification button.

Click on it and Word will select all the words in the document at once, before opening the sort window. Otherwise, to select a part of your text, drag the cursor over the section and click on the type button.

Now you will find the ‘Sort By’ section where you can choose to sort your document by ‘Headings’, ‘Paragraphs’ and even ‘Fields’. As we are concerned with sorting lists in this section, we would sort the article by ‘Paragraphs’.

After choosing, focus on the right side of the window. Set ‘Type’ to ‘Text’. Finally, choose the sort order: ‘Ascending’ or ‘Descending’. When you choose the first one, the document is ranked from A to Z.

Choosing the last one would reverse the order. After checking the options, click ‘Ok’ at the bottom of the screen and your document will be sorted.

How to sort a table in Microsoft Word

Microsoft Word doesn’t just allow you to sort a single column on unorganized data. It also allows you to sort values ​​within a table. Let’s see How to do this in the desktop client.

First, start the Microsoft Word application and add a table. Now place your cursor in the first cell of the table. While it’s not necessary to put you in the front row, a little discipline is helpful. As you may have noticed, adding a table unlocks a set of tools called ‘Table Tools’.

It is at the top of the screen, in the toolbar. Under ‘Table Tools’ you will have two options: ‘Design’ and ‘Layout’. Click on the last one. On the right side of the ‘Layout’ area, you will find a group called ‘Data’. This location houses the rating option. Click on the ‘Sort’ icon to proceed.

Once you’re there, you’ll have the option to choose the column you want to sort by. If you select the first column as a reference, linked data from the second – or more – columns will be sorted according to the first column. Make your selection and choose the ‘Type’. You can set it to text, number and date.

Before pressing ‘Ok’, pay attention to the lower left corner of the window. If your table doesn’t have a row or buffer header, it would be appropriate to tell Word that you want to start sorting from the first cell itself. Set ‘My List Has’ to ‘No Header Row’ to start sorting from the first column of the first row. Double-check all options and click ‘Ok’.

Final note

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