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Whether your company is brand new or has been in operation for a while, you’re probably always considering methods to enhance and optimize your daily operations. Fortunately, there are the best Business Apps than ever available in this digital era to assist company owners, ranging from desktop-based accounting software to mobile small business management apps.
And although there’s nothing wrong with using a desktop computer exclusively for work purposes, many businesses may profit from more adaptable small best Business Apps that let them handle duties wherever they are and at any time. When operating your business from home, the office, or while on the road, the finest small business applications offer a straightforward approach to handle many elements of it.
Best Business Apps Comparison Table
Small business owners know they must be flexible and productive. The top Business Apps are crucial to daily life, but finding the best ones can be tough. This is especially true if you only want to use one office program on your phone or tablet and don’t want to move documents between apps.
| Feature | QuickBooks Online | Shopventory | SAP SuccessFactors | Microsoft 365 | WhatsApp Business |
|---|---|---|---|---|---|
| Type | Accounting Software | Inventory Management System | HR Management and Employee Experience Platform | Productivity Suite | Business Communication Platform |
| Purpose | Financial tracking and management | Inventory tracking and optimization | HR management, talent, and employee experience | Office productivity and collaboration | Customer communication and engagement |
| Cloud-Based | Yes | Yes | Yes | Yes | Yes |
| Pricing | Subscription-based pricing with tiered plans | Subscription-based pricing | Custom pricing based on enterprise needs | Subscription-based pricing | Free to use, some business features require payment |
| Customer Support | Offers customer support via various channels | Provides customer support and training | Comprehensive support, implementation assistance | Offers customer support and resources | Limited customer support |
| Download Link | Download Now | Download Now | Download Now | Download Now | Download Now |
Here is the list of Best Business Apps
It’s possible that some of these top business apps won’t be a suitable fit for your company’s needs, while others will perform wonderfully for you. Do you require aid with improved accounting services, as well as reporting on your expenditures? It should come as no surprise that the traditional methods of using pen and paper in any facet of your small business are not the most efficient way to get things done. When the appropriate digital solution is utilized, virtually all aspect of business operations, including communication, job scheduling, employee training, and time tracking, are simplified and made more manageable.
QuickBooks Online
| Feature | Description |
|---|---|
| Accounting | Manage finances, track income and expenses, create invoices and reports. |
| Online Access | Cloud-based platform accessible from any device with an internet connection. |
| Expense Tracking | Record and categorize business expenses, track receipts, and vendor payments. |
| Invoicing | Create and send professional invoices to clients and customers. |
| Bank Reconciliation | Connect and reconcile bank and credit card accounts for accurate records. |
| Download Now |
One of the most well-known brands in accounting, QuickBooks Online is easy to use, strong, and available worldwide. (In reality, a large number of the apps on this list include QuickBooks into their functionality.) If you’re unfamiliar, there are several resources available that can help you get started.
QuickBooks can handle everything from tax accounting to payroll, profit analysis, and inventory management—depending on the edition you’re paying for. QuickBooks Online provides a version and pricing range to suit your needs, whether you’re a one-person operation or a startup with expanding needs. Additionally, any version you select will give you access to the mobile QuickBooks app, one of the best business apps available on the Apple App Store.
The Good
- Comprehensive accounting software for small businesses.
- Invoicing, expense tracking, and financial reporting features.
- User-friendly interface and integration with banking.
- Cloud-based, accessible from anywhere.
The Bad
- Some advanced features require higher-priced plans.
- Learning curve for complex accounting tasks.
Shopventory
| Feature | Description |
|---|---|
| Inventory Management | Track inventory levels, sales, and product variations across locations. |
| Point of Sale (POS) | Process sales, manage transactions, and accept various payment methods. |
| Multi-Channel Sales | Sync and manage inventory across online and offline sales channels. |
| Reporting and Analytics | Generate sales reports, analyze trends, and gain insights into product performance. |
| Download Now |
Shopventory is a very straightforward solution with strong inventory management features for small businesses with inventory. View sales trends, compare locations, and check profit margins. You may reduce items that aren’t selling well and forgo a refill by using Shopventory to identify them.
If it detects theft, it will also notify you. The best business apps makes it easier for small business owners to keep track of and manage all aspects of their inventory. Although Shopventory does not have a dedicated payment processing system, it does integrate with other platforms like Square, Shopify, PayPal, and others.
The Good
- Inventory management system for retailers and businesses.
- Real-time tracking of stock levels and sales data.
- Integration with point-of-sale (POS) systems.
- Reporting and analytics to optimize inventory.
The Bad
- May require integration with existing POS systems.
SAP SuccessFactors
| Feature | Description |
|---|---|
| HR Management | Streamline human resource processes, including recruitment, onboarding, and performance management. |
| Employee Self-Service | Allow employees to access and update personal information and benefits. |
| Learning and Development | Offer training courses, track employee skill development, and certifications. |
| Goal Setting and Tracking | Set and monitor employee performance goals and objectives. |
| Analytics and Reporting | Gain insights into workforce metrics and trends for informed decision-making. |
| Download Now |
The best business apps called SAP SuccessFactors makes it simple to include your whole team and carry out HR-related duties. A primary function of SAP is to increase efficiency by connecting all of your workers so that they can access critical information and operations from anywhere. Managers, employees, and HR can all access self-service tools to stay on top of important tasks.
Its HCM function enables “you to automate your people processes, improve visibility and efficiency, and transform your business turning strategy into execution every day.” You can purchase this small business app for $84.53/user/year if you’re interested.
The Good
- Supports recruitment, performance management, learning, and more.
- Scalable for enterprises of various sizes.
- Cloud-based, accessible from anywhere.
- Integration with other SAP solutions.
The Bad
- Complex implementation and customization.
- May require specialized training for effective use.
Microsoft 365
| Feature | Description |
|---|---|
| Office Suite | Access applications like Word, Excel, PowerPoint, and Outlook for productivity. |
| Cloud Storage | Store and share files using OneDrive with collaborative editing features. |
| Email and Communication | Manage emails, schedules, and contacts using Outlook and Teams. |
| Collaboration Tools | Real-time co-authoring, video conferencing, and document sharing in Teams. |
| Security and Compliance | Data encryption, multi-factor authentication, and compliance features. |
| Download Now |
Although there are many other office software platforms, Microsoft’s Office 365, which was recently rebranded as Microsoft 365, remains the top suite and a must-buy for small businesses. It also rates as our best small business software despite severe competition on price and functionality. You might recall the time when Microsoft Office was a software bundle that you purchased and set up on your PC.
Even while that is still an option, you may now use Microsoft 365 on Android and Apple smartphones thanks to the availability of app versions for both platforms. Word, Excel, and Powerpoint are the three main office best business apps you’ll need, and they are all included with Microsoft 365. Even if you currently use a cloud service like Google Drive or Drop Box, OneDrive is still worth utilising for online backups since keeping your data secure is important and having various backup choices doesn’t do any damage.
The Good
- Cloud-based storage and collaboration with OneDrive and Teams.
- Accessible across devices and platforms.
- Regular updates and new features.
- Integration with other Microsoft services.
The Bad
- Subscription cost.
- Features and plans can be overwhelming.
WhatsApp Business
| Feature | Description |
|---|---|
| Business Profile | Create a professional profile for your business with contact information. |
| Messaging Tools | Engage with customers through messaging, automated responses, and labels. |
| Quick Replies | Save and send frequently used responses to customer inquiries. |
| Catalog Showcase | Display products and services in a catalog format within WhatsApp. |
| Order and Payment | Accept orders, process payments, and send invoices through the app. |
| WhatsApp Web | Access and manage messages from a web browser on your computer. |
| Download Now |
You could believe that employing WhatsApp as a useful best business apps seems absurd given its well-known brand. However, WhatsApp Business is an app that was created especially for small companies to use, making it possible to communicate with clients quickly and effectively anywhere in the globe. The programme accomplishes this by employing automation to swiftly reply to messages and filter through them.
In addition to being cost-free, WhatsApp Business enables users to showcase items for browsing by potential buyers. In order to establish a business model that retains its human component while letting the algorithm do the hard lifting, automation smoothly integrates with manual communications. This is something to consider if you want to increase the effectiveness of your company operations but don’t want to abandon WhatsApp.
The Good
- Direct communication, customer support, and marketing.
- Supports multimedia messages and automation.
- Familiar interface for users.
- Wide user adoption.
The Bad
- Primarily a communication tool, not a full CRM.
- Privacy concerns for customer data.
FreshBooks
| Feature | Description |
|---|---|
| Invoicing and Billing | Create and send professional invoices, track billable time and expenses. |
| Expense Tracking | Log and categorize business expenses for accurate financial records. |
| Financial Reporting | Generate reports on income, expenses, and profit/loss statements. |
| Time Tracking | Record and bill hours worked on projects and tasks. |
| Client Management | Store and manage client information, communications, and history. |
| Online Payments | Accept online payments and credit card transactions from clients. |
| Download Now |
Being the best business apps owner entails having several concerns. The cloud-based platform of FreshBooks, which was created with small company owners in mind, is evidence of this. No matter where you are, whether it’s on your desktop computer or on your phone, you can sync and access all of your financial information.
Responding to customer feedback is simple, and you can use the mobile app to see how payments are doing right now. Additionally, you can photograph any receipts to instantly add them to your expenses list, and it has excellent time tracking features. Never before has it been so simple to manage every aspect of your cash flow.
The Good
- Invoicing, expense tracking, time tracking, and reporting.
- User-friendly interface and mobile app.
- Integration with payment gateways.
- Scalable with various pricing plans.
The Bad
- Some advanced features may be lacking.
- Pricing can become expensive as business grows.
Xero
| Feature | Description |
|---|---|
| Accounting | Manage finances, track income and expenses, reconcile bank accounts. |
| Invoicing and Payments | Create and send invoices, accept online payments, and automate reminders. |
| Bank Reconciliation | Connect and reconcile bank accounts for accurate financial records. |
| Multi-Currency Support | Handle transactions in multiple currencies and manage exchange rates. |
| Expense Tracking | Log and categorize business expenses, track receipts, and vendor payments. |
| Download Now |
The best business apps from Xero aids in organising purchase orders, paying personnel, and handling bills and costs. You can access your data from a phone, tablet, or laptop thanks to the cloud, which also ensures that you won’t lose any of your data if one of your devices is ever lost or stolen.
The accounting app from Xero makes it simple and quick for busy company owners to manage costs, and it even allows them to view their cash flow in real time. Users laud its simplicity and call it a life-saving accounting tool. For the first 30 days, Xero’s app is free for small businesses.
The Good
- Invoicing, expense tracking, bank reconciliation, and financial reporting.
- Integration with third-party apps and payment gateways.
- User-friendly interface and mobile app.
- Scalable with multiple pricing plans.
The Bad
- Some features might be limited in certain pricing tiers.
- Learning curve for complex accounting tasks.
Chanty
| Feature | Description |
|---|---|
| Team Communication | Real-time messaging, direct messages, and group chats for teams. |
| Task and Project Management | Create tasks, assign responsibilities, and manage projects within chats. |
| File Sharing | Share documents, files, and images directly in chat conversations. |
| Voice Messages | Record and send voice messages for efficient communication. |
| Search and History | Easily search and access past messages and files using the app’s history. |
| Integrations | Connect with various third-party apps and services to streamline workflows. |
| Download Now |
Chanty is a team chat and best business apps that makes it simple to interact and work with your team. Use voice and text messages to contact them, or use audio and video calls. Share your screen and converse privately or in front of others.
In addition to communicating, you can manage your projects by assigning responsibilities to messages. Set deadlines and assign such assignments to your team so you can manage your job from Chanty. Finally, your Teambook allows you to view everything in an one location. All of your contacts, messages, tasks, files, and other important information are kept in this unified communication hub.
The Good
- Team communication and collaboration platform.
- Chat, file sharing, task management, and integrations.
- User-friendly interface.
- Affordable pricing, especially for small teams.
The Bad
- May lack some advanced features offered by larger platforms.
MileIQ
| Feature | Description |
|---|---|
| Mileage Tracking | Automatically log and track business miles driven for tax deductions. |
| GPS Tracking | Accurately record and map driving routes using GPS technology. |
| Categorization | Categorize trips as business or personal and add custom labels. |
| Reports and Export | Generate mileage reports and export data for tax purposes or expense tracking. |
| Automatic Drive Detection | Detect and record drives automatically using your device’s sensors. |
| Customization | Set preferences, vehicle details, and other settings for accurate tracking. |
| Download Now |
Although MileIQ isn’t fancy, it works. This free mileage best business apps may track multiple vehicles and up to 40 journeys each month. Trips may be classified as either personal or business-related, and if you’re an employee, you can add comments. Additionally, MileIQ conveniently calculates the amount you may write off on your taxes for each trip; the typical MileIQ customer writes off more than $6,500 annually.
Since January 1, 2018, the IRS has allowed you to write off 54.5 cents for each mile you drive for business. Additionally, FreshBooks and MileIQ are integrated, allowing you to import data and add trips to cost reports. This will make filing your mileage report and requesting a deduction during tax season a breeze.
The Good
- Mileage tracking app for business expenses.
- Automatic tracking of vehicle mileage.
- Accurate mileage logs for tax deductions.
- Integration with accounting and expense software.
The Bad
- Limited to mileage tracking; doesn’t offer broader expense management.
How to Choose a Best Business App?
There are a lot of great business apps, so it can be hard to decide which one is best for you. Here are some things to think about before you decide:
- What do you want to do with the app? Are you looking for an app to help you handle your customer relationships (CRM), your projects, or something else?
- Your money: Business apps can be free or cost money if you want to use them often. Before you start shopping, think about how much you are willing to spend on an app.
- What they are: Some business apps let you handle tasks, keep track of time, and share files. Think about what features are most important to you and find an app that has them.
Questions and Answers
Accounting software helps companies keep track of their income and spending, manage their finances, balance their bank accounts, and make financial reports. It makes financial processes easier, lowers the amount of manual data entry, and gives information about how a business is doing.
Tasks can be organized, responsibilities can be assigned, deadlines can be set, and project progress can be monitored with the aid of project management apps. They make it easier for people to work together, speed up processes, and finish jobs on time.
Communication tools help team members send messages, share files, and work together in real time. They cut down on the number of emails you get, let you make decisions quickly, and put all team talks in one place for better team coordination.