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In QuickBooks Pro, the use of keyboard shortcuts enables you to carry out commands in a swift and effective manner. These keyboard shortcuts can be found in the Menu Bar right next to the instructions that they correspond to. When you click on the “Lists” command, for instance, you will see that the keyboard shortcut for the “Chart of Accounts” command is “Ctrl+A.” This information is displayed when you click on the “Lists” command. To make use of this short cut, simply click somewhere other than the Menu Bar to bring down the context menu.
After that, to access the window for the Chart of Accounts, press and hold the “Ctrl” key on your keyboard while simultaneously pressing the “A” key on your keyboard. When using QuickBooks Pro, becoming proficient with these keyboard shortcuts will dramatically improve both your speed and your ability to use the software. In addition, if you want to rapidly close the active window in QuickBooks Pro, you can do so by pressing the “Esc” key, which is situated in the upper-left corner of your keyboard. This shortcut is very useful.
Importance of Shortcuts in QuickBooks Pro
Using keyboard shortcuts in the accounting software QuickBooks Pro can make you much more efficient, speed up your workflow, and make you more productive overall when you are handling financial data and tasks. Here’s why QuickBooks Pro keyboard keys are important:
- Common Tasks: For common tasks like making invoices, tracking payments, making reports, and balancing accounts, QuickBooks Pro may have keyboard shortcuts. These short cuts can make financial tasks easier to do every day.
- Accounting Functions: Shortcuts on the keyboard often relate to specific accounting functions, such as debiting and crediting accounts, adjusting entries, and managing journal entries.
- Search and Filters: You can quickly find the information you need by using keyboard shortcuts to get to search features and apply filters to financial data.
- Reports: In QuickBooks Pro, you can use keyboard shortcuts to view and change many reports, which makes it easier to look at financial data.
- Customization: QuickBooks Pro may let you change or make your own keyboard shortcuts based on how you like to work and what jobs you do most often.
Best QuickBooks Pro Keyboard Shortcuts
By employing shortcuts on the keyboard, rather than clicking your way through menus or using the mouse, you can complete tasks and gain access to features much more quickly. When dealing with difficult financial responsibilities, the time savings provided by this benefit are quite essential.
General Shortcuts
| Shortcut | Description |
|---|---|
| Ctrl + I | Create a new invoice |
| Ctrl + E | Edit transaction or list item |
| Ctrl + D | Delete transaction or list item |
| Ctrl + F | Find transactions or list items |
| Ctrl + Q | Close QuickBooks Pro |
| Ctrl + P | Print reports or transactions |
| Ctrl + S | Save transaction or list item |
| Ctrl + Z | Undo the last action |
| Shortcut | Description |
|---|---|
| Ctrl + N | Create a new transaction or list item |
| Ctrl + J | Open the customer center |
| Ctrl + A | Open the chart of accounts |
| Ctrl + T | Open the memorized transactions list |
| Ctrl + R | Open the register |
| Ctrl + L | Open the transaction list |
| Ctrl + U | Use the register |
Data Entry Shortcuts
| Shortcut | Description |
|---|---|
| Tab | Move to the next field |
| Shift + Tab | Move to the previous field |
| Ctrl + Ins | Insert a line in a transaction |
| Ctrl + Del | Delete a line in a transaction |
| Ctrl + W | Write a check |
| Ctrl + E | Edit a transaction |
| Ctrl + M | Memorize a transaction |
| Ctrl + J | Open the job list |
Best QuickBooks Pro Keyboard Shortcuts for all Platforms
Use these QuickBooks Pro keyboard shortcuts on different platforms to get more done. These QuickBooks Pro shortcuts for Windows, Mac, and the web save time and simplify work. You can quickly access common features including invoice creation, transaction entry, report creation, and software section navigation.
Windows Shortcuts
| Shortcut | Description |
|---|---|
| Ctrl + I | Create a new invoice |
| Ctrl + E | Edit transaction or list item |
| Ctrl + D | Delete transaction or list item |
| Ctrl + F | Find transactions or list items |
| Ctrl + Q | Close QuickBooks Pro |
| Ctrl + P | Print reports or transactions |
| Ctrl + S | Save transaction or list item |
| Ctrl + Z | Undo the last action |
| Ctrl + N | Create a new transaction or list item |
| Ctrl + J | Open the customer center |
| Ctrl + A | Open the chart of accounts |
| Ctrl + T | Open the memorized transactions list |
| Ctrl + R | Open the register |
| Ctrl + L | Open the transaction list |
| Ctrl + U | Use the register |
| Tab | Move to the next field |
| Shift + Tab | Move to the previous field |
| Ctrl + Ins | Insert a line in a transaction |
| Ctrl + Del | Delete a line in a transaction |
| Ctrl + W | Write a check |
| Ctrl + E | Edit a transaction |
| Ctrl + M | Memorize a transaction |
| Ctrl + J | Open the job list |
Mac Shortcuts
| Shortcut | Description |
|---|---|
| Command + I | Create a new invoice |
| Command + E | Edit transaction or list item |
| Command + D | Delete transaction or list item |
| Command + F | Find transactions or list items |
| Command + Q | Close QuickBooks Pro |
| Command + P | Print reports or transactions |
| Command + S | Save transaction or list item |
| Command + Z | Undo the last action |
| Command + N | Create a new transaction or list item |
| Command + J | Open the customer center |
| Command + A | Open the chart of accounts |
| Command + T | Open the memorized transactions list |
| Command + R | Open the register |
| Command + L | Open the transaction list |
| Command + U | Use the register |
| Tab | Move to the next field |
| Shift + Tab | Move to the previous field |
| Command + Ins | Insert a line in a transaction |
| Command + Del | Delete a line in a transaction |
| Command + W | Write a check |
| Command + E | Edit a transaction |
| Command + M | Memorize a transaction |
| Command + J | Open the job list |
How to Enable Keyboard Shortcuts in QuickBooks Pro?
Here’s how to use buttons on the keyboard in QuickBooks Pro:
- Function Keys: In QuickBooks Pro, some function keys (F1, F2, etc.) may be used to do specific things like open help, reports, or certain windows. For more information, look at the literature or tooltips.
- Contextual Shortcuts: Pay attention to tooltips and hints on the screen, as they often tell you keyboard shortcuts that are relevant to the job you are doing.
- Check the Documentation: Look at the original documentation or user guide for QuickBooks Pro. It could show a list of keyboard options and explain how to use each one.
- Consider Keyboard Customization Software: If QuickBooks Pro doesn’t have many built-in keyboard shortcuts, you could use third-party keyboard customization software to assign specific key combinations to tasks you do often in QuickBooks.
Questions and Answers
A: In QuickBooks Pro, keyboard shortcuts are specific key combinations that perform different actions or commands within the software. This lets users move around and do chores quickly without using the mouse.
A: In QuickBooks Pro, you can find the list of keyboard shortcuts by going to the Help menu, selecting “Keyboard shortcuts,” and then choosing the right choice based on the task or window you’re working in.
A: Yes, you can change some keyboard options in QuickBooks Pro. To do this, go to the Edit menu, click on Preferences, and then click on Keyboard keys to change or add keys.