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When it comes to the “Best Screen Sharing App,” these apps are very useful for remote work, whether you’re having your regular team stand-up meetings, talking to customers, getting feedback, showing off a new feature, or holding a webinar. You have a lot of choices, thanks in part to the recent rise in remote work opportunities around the world.
You’re in a good spot because there are so many options for the “Best Screen Sharing App.” Whether you’re running your regular team meetings, keeping in touch with clients, giving helpful feedback, showing off the newest feature, or leading a webinar, these tools are essential to the way remote workers do their jobs. This is especially important now, when more and more people are working from home around the world.
Top screen sharing services also offer extra capabilities like team-wide notetaking, whiteboarding, and real-time annotation and co-editing. You must choose if a collaborative tool with screen sharing features or a stand-alone mobile or desktop computer-sharing program will benefit your team the most. We’ve put together this list of the best free screen sharing applications to help you decide which is the best choice.
Importance of Screen Sharing Apps
Screen sharing apps are important in both personal and business settings because they make it easier for people to work together and talk to each other in real time. Here are a few of the most important reasons why screen sharing apps are so important:
- Remote Work and Collaboration: Working from home is becoming more normal in today’s global work environment. Screen sharing apps make it possible for team members to work together as if they were in the same room. It makes remote work more efficient and productive by letting people share papers, presentations, and software interfaces in real time.
- Effective Communication: Screen sharing is a great way to talk to someone, especially when you need to explain something complicated or fix a technology problem. It gives a picture of what is going on, which makes it easier to understand and reduces the chance of misunderstanding.
- Virtual Meetings: Screen sharing is one of the most important parts of video meetings and webinars. It lets presenters share slides, documents, and apps with participants, which makes online meetings more interesting and interactive.
Best Screen Sharing Apps Comparison Table
Sharing one’s screen is an extremely useful tool for providing technical support and customer service. It is now possible for support agents to watch the screen of a user in real time, diagnose problems, and walk users through remedies, significantly lowering the requirement for in-person support.
| Feature | Video Conferencing | Instant Messaging | Audio Calls | Screen Sharing | File Sharing | Task Management | Video Recording | User Management | Download Link |
|---|---|---|---|---|---|---|---|---|---|
| Zoom | Yes | Yes | Yes | Yes (with paid plans) | Yes | No | Yes (with paid plans) | Yes | Download Now |
| Slack | No (integrates with third-party video apps) | Yes | Yes | Yes (with paid plans) | Yes (extensive app integrations) | Yes (with paid plans or third-party apps) | No | Free (with limitations), Paid plans | Download Now |
| Skype | Yes | Yes | Yes | Yes | Yes | No | Yes (with third-party apps) | Limited | Download Now |
| Microsoft Teams | Yes (integrated with Office 365) | Yes | Yes | Yes | Yes (integrates with Office 365 and apps) | Yes (with paid plans) | Yes (with Office 365) | Yes (with G Suite) | Download Now |
| Google Meet | Yes | Yes | Yes | Yes (with paid plans) | Yes | No | Yes (with paid plans) | Yes (with G Suite) | Download Now |
Here is the list of Best Screen Sharing Apps
Apps that allow users to share their screens are becoming increasingly important in the sphere of education and training. Students can benefit from having their instructors share course materials, show software, and participate in interactive lessons whether the learning takes place in a conventional classroom setting or through the use of online learning platforms. The review of project progress, the sharing of design mock-ups, and the real-time collaboration on papers or code are all beneficial uses of screen sharing for groups of people working together on collaborative projects.
Zoom
| Feature | Description |
|---|---|
| Video Conferencing | Yes |
| Screen Sharing | Yes |
| Audio Conferencing | Yes |
| Webinar Hosting | Yes (with paid plans) |
| Collaboration Tools | Chat, file sharing, virtual backgrounds |
| Recording and Playback | Yes (with paid plans) |
| Download Now |
One of the top video conferencing tools for managing team meetings, sales presentations, and webinars is called Zoom. The staff at Zapier can directly attest to its dependability as long-time users. Zoom maintains a video connection even over sluggish networks by altering quality according to capacity. This is especially helpful for screen sharing, which Zoom makes simple regardless of the situation.
Hosting a screen sharing session for a non-Zoom user is unlikely to result in inconvenient waiting times or compatibility concerns because Zoom offers a lightweight installer for almost every operating system, Linux distribution, and mobile OS. Users of Zoom can host screen-sharing meetings using desktop or mobile apps. Participants can control the presenting tools on the mobile apps to co-annotate or share documents. You can download this app from official website.
The Good
- Excellent video and audio quality.
- Easy-to-use interface.
- Screen sharing and collaboration tools.
The Bad
- Privacy and security concerns in the past.
Slack
| Feature | Description |
|---|---|
| Instant Messaging | Yes |
| Channels and Workspaces | Customizable, public, private, direct messages |
| File Sharing | Yes |
| Integration with Apps | Extensive third-party app integrations |
| Searchable Message History | Yes |
| Custom Emojis and Reactions | Yes |
| Download Now |
You and your team presumably already chat on Slack. It functions as a dashboard and global activity feed because to its numerous integrations with the other work-related apps you use. Why not host and record your meetings using Slack as there is already so much activity there? If you already pay for Slack, there’s no need to spend money on another screen-sharing application for internal collaboration.
Sessions can be held in private or left open for channel members to join and leave at any time. Every session is recorded, preserved, and searchable in the channel together with the rest of your communication logs. Host switching, group annotation, and the use of individual participants’ cursors on the host’s screen are all features of Slack’s screen sharing. To grant access, the host only only click the cursor icon on their shared screen.
The Good
- Integration with third-party apps.
- Customizable channels and workspaces.
- Supports direct messaging and file sharing.
The Bad
- Limited to text-based communication.
Skype
| Feature | Description |
|---|---|
| Instant Messaging | Yes |
| Voice Calls | Yes |
| Video Calls | Yes |
| Group Video Calls | Yes (with paid plans) |
| File Sharing | Yes |
| Screen Sharing | Yes (with paid plans) |
| Download Now |
You can use Skype, a video calling service from Microsoft, to share the screen of your phone or computer during a video call. All platforms, including the Android and iPhone apps, have access to the capability. It makes no difference if the recipient is using a desktop or a smartphone because it is OS-independent. Skype allows you to broadcast multimedia from your phone to a desktop or vice versa. You can display the contents of your screen during a free group video conversation in addition to one-on-one meetings.
In April 2020, Skype introduced MeetNow, which enables users to participate in video discussions without downloading or signing up for Skype. You’ll find a variety of other useful communication features in Skype. A built-in translator is available and can translate a Skype call or conference in real time while also displaying subtitles in a variety of languages. Additionally, you have the choice to record calls and get intelligent text message ideas.
The Good
- Widely used for video and audio calls.
- Instant messaging and file sharing.
- Integration with Microsoft Office.
The Bad
- Some features require Microsoft accounts.
Microsoft Teams
| Feature | Description |
|---|---|
| Team Collaboration | Yes |
| Chat and Messaging | Yes |
| Video Conferencing | Yes |
| File Sharing and Editing | Yes |
| Task Management | Yes (with Planner integration) |
| Integration with Office 365 | Yes |
| Download Now |
Microsoft Teams was previously only accessible to corporations as a recurring subscription. However, Microsoft Teams now provides free voice, video, and chat services as well as 5GB of personal storage (per user) for one-on-one conversations. Teams can take advantage of all the free plan’s benefits and upgrade for more, which costs $4 per month per person and includes 10GB of file storage.
You can now join a meeting using Microsoft Teams even if you don’t have an Office 365 account. However, people without a paid, commercial Microsoft 365 subscription are the only ones who can use this free edition. If you’re using Chrome or the most recent version of Microsoft Edge on a desktop, you may effortlessly share a window or your entire screen using your web browser. To get the most of the Android or iOS screen sharing capability in Microsoft Teams, it is important to download the app.
The Good
- Integrated with Office 365.
- Team collaboration and chat.
- Video and audio conferencing.
The Bad
- Requires Office 365 subscription.
Google Meet
| Feature | Description |
|---|---|
| Video Conferencing | Yes |
| Screen Sharing | Yes |
| Scheduling via Google Calendar | Yes |
| Recording and Playback | Yes (with paid plans) |
| Integration with G Suite | Yes |
| Live Captions | Yes |
| Download Now |
Due to its accessibility, Google Meet is favored by many users above other screen-sharing programs. There is no need to download any software; simply use your preferred browser and navigate to meet.google.com. Google Meet has also been hailed as a better secure video conferencing alternative, which is more significant.
Not only is it only accessible to those with Google accounts, but it also has additional security features like “knocking” and the ability for the host to modify the meeting’s specifics in the Google Meet invitation. On a computer, you have the option of sharing just a tab, just a window, or your complete screen. On the other hand, you can only share your complete screen while using this screen sharing tool from an Android or iOS device.
The Good
- Part of G Suite for business users.
- Easy scheduling via Google Calendar.
- High-quality video and audio.
The Bad
- Limited features in the free version.
ScreenLeap
| Feature | Description |
|---|---|
| Screen Sharing | Yes |
| No Downloads or Installations | Yes |
| Multi-Viewer Support | Yes |
| Cross-Platform Support | Windows, macOS, Linux, web |
| Session Time Limit | Varies (depending on plan) |
| Download Now |
Your screen sharing requirements are completely met by Screenleap. There aren’t many gimmicky features that slow you down or make you confused, and it’s simple to set up (you get a permanent URL that people may use to connect to your screen when you’re sharing). Screenleap offers audio conferencing as part of the basic plan for $15/month, which helps to lessen the awkwardness. There are simpler options than utilizing this app to screen share and another to call anybody you need to speak to if you’re doing practically anything else but needing to share your screen.
The Good
- Extremely simple screen sharing.
- No downloads or installations needed.
- Works on various devices.
The Bad
- Limited features compared to other tools.
join.me
| Feature | Description |
|---|---|
| Screen Sharing | Yes |
| Instant Meetings | Yes |
| Audio Conferencing | Yes |
| Video Conferencing | Yes (with paid plans) |
| Custom Meeting Links | Yes |
| File Sharing | Yes |
| Download Now |
With the tap of a finger, you may host and join online meetings using the join.me app on your device. You may share your Android or iOS screen, documents, presentations, and a whiteboard using this video platform software. However, there is no free video conferencing available with this software.
The cheapest monthly subscription is $12 per user. This package includes calls from phones in all countries and provides for an unlimited number and duration of meetings and calls. A customized connection and background are also provided by the Lite plan, however webcam streaming is not supported. Only the Business and Enterprise plans permit scheduling, recording, and more attendees (up to 250).
The Good
- User-friendly screen sharing.
- Easy to start and join meetings.
- Audio conferencing and video conferencing.
The Bad
- Fewer collaboration features than some competitors.
Zoho Meeting
| Feature | Description |
|---|---|
| Video Conferencing | Yes |
| Screen Sharing | Yes |
| Webinar Hosting | Yes (with paid plans) |
| Integration with Zoho CRM | Yes |
| Security and Privacy | Encryption, role-based access, meeting locks |
| Recording and Playback | Yes |
| Download Now |
One of the many online platforms offered by Zoho, the Zoho Meeting system integrates with many of the company’s other technologies. This tool demonstrates the superior design work of the Zoho team, which has allowed this provider to successfully compete with major global conglomerates like Google and Microsoft. In addition to other possible implementations, the Zoho meeting system can be used for social gatherings, teaching, sales, presentations, or product training. A safe online meeting space is a Zoho Meeting session. Invitees check in, and you can see a small screen in the tiled interface for each one of them. The speakers’ window enlarges, and a desktop view can be activated as well.
The Good
- Integration with Zoho CRM.
- Secure and privacy-focused.
- Affordable pricing options.
The Bad
- May have fewer third-party integrations.
How to Choose a Best Screen Sharing App?
Choosing the best app for sharing your screen relies on what you want and need. Here are a few important things to think about when choosing a screen-sharing app:
- Meeting Size: Think about how many people can join a single screen sharing event with this app. Some free apps may limit the number of people who can use them.
- Collaboration Tools and Features: Check out the app’s tools and features for working together. This could include tools for making notes, drawing on a notepad, chatting, and sharing files.
- Security and Privacy: Make sure the app has security features like encryption to keep your screen sharing sessions from being hacked or listened to by people who shouldn’t be able to.
Questions and Answers
A1: Screen sharing is when you show the screen of your computer or mobile device in real time to one or more other people. It’s important because it lets people view and interact with shared content, which helps with teamwork, remote work, technical support, training, and presentations.
A2: Zoom, Microsoft Teams, Skype, Google Meet, AnyDesk, TeamViewer, GoToMeeting, and Join.me are all popular screen sharing apps.
A3: It depends on the app, but in general, you have to open the app, start or join a meeting or session, and then use the app’s interface to share your screen. Most of the time, people can see what’s on your screen by joining the event using a link or meeting ID that the app gives them.