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The workplace is evolving quickly, making the best Team Communication Apps essential in a remote-first environment. These can assist you communicate with staff members who aren’t present in the office, whether they’re working remotely from a different continent or coming into the office part-time while working from home.
Software programs the best team communication apps are created expressly to make it simpler for team members to communicate and work together. This type of software enables group or 1:1 chats, text messaging, and other forms of multi-person communication. Additionally, it centralizes data, providing users with a common platform to exchange files and data. Apps for employee communication are also made to allow users to collaborate on projects.
Best Team Communication Apps Comparison Table
This involves efficiency in part. However, business chat applications also mean that everyone can choose to join relevant conversations, or at least see them. Importantly, employees can also choose to dismiss messages that are irrelevant to them. Although there are many Slack alternatives, Slack is a great option to start with.
| Feature | Type | Communication | Collaboration | Integration | Automation | Video Conferencing | Download Link |
|---|---|---|---|---|---|---|---|
| ProofHub | Project Management and Collaboration Platform | In-app chat, discussions, @mentions | Task and project management, file sharing | Integrations with other tools and apps | Task assignment, reminders, recurring tasks | Integration with third-party tools | Download Now |
| Krisp | Noise-Cancellation Software | N/A | N/A | Integrations with communication platforms | N/A | N/A | Download Now |
| Hive | Project Management and Collaboration Tool | In-app chat, direct messaging | Task and project management, file sharing | Integrations with other tools and apps | Task assignment, alerts | Integration with third-party tools | Download Now |
| Slack | Team Communication and Collaboration Tool | In-app chat, direct messaging | File sharing, integrations | Wide range of integrations | Bots, app integrations, workflows | Integration with third-party tools | Download Now |
| Clariti | Team Communication and Collaboration Tool | In-app chat, threaded conversations | File sharing, threaded emails | Integrations with other tools and apps | Bots, automation of workflows | N/A | Download Now |
Here is the list of Best Team Communication Apps
The best team communication apps combine many communication channels. They improve team communication with tools like video conferencing, file sharing, and instant messaging. Prioritize platforms that offer a range of chat modes, productivity features, and integrations with other third-party products to streamline workflows while searching for the best platform for your company. They ought to be simple to use and have a pleasing user interface.
ProofHub
| Feature | Description |
|---|---|
| Task Management | Create, assign, and track tasks and projects. |
| Gantt Charts | Visualize project timelines and dependencies. |
| Discussions | Collaborate with team members through threaded discussions. |
| File Sharing | Share and store files within the platform. |
| Time Tracking | Monitor time spent on tasks and projects. |
| Calendar | Schedule and manage events and deadlines. |
| Download Now |
ProofHub is the best team communication apps that centralizes all of your project communications. It is the ideal setting for all conversations and restores order to the way your staff converse with clients or one another in the office. A consolidated picture of tasks and progress is provided by the surprisingly straightforward yet effective project management tool known as ProofHub.
Teams may communicate about work from anywhere using any device thanks to this project management software. This online SaaS platform is created to assist organizations in quickly planning, coordinating, organizing, and delivering projects of all sizes by consolidating a rich range of functionality in one place.
The Good
- Customizable workspaces and easy file sharing.
- Gantt charts for visual project planning.
- Built-in discussions and announcements.
The Bad
- Learning curve for users unfamiliar with project management software.
Krisp
| Feature | Description |
|---|---|
| Noise Cancellation | Eliminate background noise from audio during calls. |
| High-Quality Audio | Enhance audio quality during calls and recordings. |
| Integration Support | Works with various communication and recording apps. |
| Noiseless Recordings | Improve audio clarity in recorded content. |
| Real-Time Processing | Instantly removes noise from both incoming and outgoing audio. |
| Download Now |
Voice conversations continue to be an essential aspect of any best team communication apps process in order to keep individuals connected. But what transpires if something goes wrong? Both the speaker and the listener can become distracted by background noise. This keeps the work from being professional and leaves little room for the team to provide clarification.
You’ve probably all participated in conversations where you felt like the only person who didn’t grasp anything. Or perhaps you had a crucial meeting, but your office was just noisy. Teams can overcome each of these problems with the use of the noise-cancelling software Krisp. No more switching between mutes to divert attention. There is hardly any noise to obscure those extremely significant sounds.
The Good
- Improves audio quality in both directions.
- Works with various communication and recording apps.
- Helps create professional and distraction-free audio.
The Bad
- Requires a subscription for full access.
Hive
| Feature | Description |
|---|---|
| Project Management | Plan, track, and manage projects with various views. |
| Collaboration | Real-time messaging, file sharing, and task assignments. |
| Gantt Charts | Visualize project timelines and progress. |
| Integrations | Connect with popular apps like Slack, Google Drive, etc. |
| Time Tracking | Log hours spent on tasks and projects. |
| Reports and Analytics | Generate project performance and resource allocation reports. |
| Download Now |
Hive is a fantastic best team communication apps for project management, and it also features a very flexible in-app communications system. In order to attach files, include emails into talks, and even sync calendars into each chatroom, this team messenger easily integrates into the Hive workflow. Users of this native Hive chat can post animated gifs and emoticons as well as drag and drop tasks into conversations.
Hive makes team communication easier and more enjoyable than ever. These capabilities are accessible on a variety of devices, including your desktop and downloaded apps for your iPhone and Android phones. Additionally, we can always support any team chat that enables us to send our coworkers working cat gifs via Giphy.
The Good
- Comprehensive project management and collaboration platform.
- Offers customizable project views, including Gantt charts and Kanban boards.
- Integrates with popular tools like Slack, Google Drive, and Zoom.
The Bad
- Pricing might be higher for small teams.
Slack
| Feature | Description |
|---|---|
| Channels and Messaging | Organize conversations into channels and direct messages. |
| File Sharing | Share documents, images, and other files. |
| Video and Voice Calls | Make video and voice calls directly within the app. |
| App Integrations | Connect with third-party apps and services. |
| Search and Archive | Easily search and access past conversations and files. |
| Notifications | Receive real-time notifications and updates. |
| Download Now |
No matter where you are or what you do, Slack is your one workspace that links you to the tools and people you use every day. With the best team communication apps, Slack, you can communicate in real-time over calls and chat, keep track of all of your files and discussions, and integrate with an increasing number of practical bots and apps. Now that everyone is on the same page, work can finally get done. Work takes place on Slack.
The notifications, files, and data from hundreds of different applications are centralized by Slack by connecting to the tools and services that organizations already use. This eliminates the need to continually move between tabs and dashboards or manage dozens of programs, each requiring a separate login, or to trawl through emails in quest of that one follow-up. Slack enables teams to operate more intelligently by delivering all the data and context required to take rapid, wise decisions.
The Good
- Real-time communication and collaboration with channels and direct messaging.
- Integration with numerous third-party apps and services.
- File sharing, voice, and video calling features.
- Searchable history for easy reference.
The Bad
- Can lead to information overload and distractions.
- Can be less organized as conversations grow.
Clariti
| Feature | Description |
|---|---|
| Unified Communication | Consolidate emails, chats, calls, tasks, and documents. |
| Threaded Conversations | Organize discussions into contextual threads. |
| TopicFolders | Automatically organize and retrieve related information. |
| Search and Discovery | Quickly find conversations, files, and information. |
| Team Collaboration | Collaborate on tasks, events, and shared documents. |
| Integrations | Connect with other tools and apps for seamless workflows. |
| Download Now |
One of the best team communication apps for startups and small enterprises is Clariti. By giving context for all of their work, Clariti’s subject discussions with lots of material assist teams in increasing efficiency. Team members can work together on a given project or job with the aid of Clariti’s content-rich subject chats. The key repository for all work-related information is Clariti’s content-rich subject chats, which make it simple for team members to discover the information they require.
Productivity is increased by decreasing the need for team members to switch between different applications thanks to topic conversations with lots of information. Users may obtain all the information they require through a single, streamlined interface with to Clariti’s content-rich subject chats. As a result, teams can be more efficient and save time by using content-rich subject chats.
The Good
- Unified communication platform integrating emails, chats, calls, tasks, and documents.
- Threaded chats for organized conversations.
- Easy-to-access contextual information with TopicFolders.
- Searchable and retrievable history.
The Bad
- May not have as extensive third-party integrations as some tools.
Google Meet
| Feature | Description |
|---|---|
| Video Conferencing | Conduct video meetings with participants from anywhere. |
| Screen Sharing | Share your screen for presentations and demos. |
| Recording | Record meetings for later reference. |
| Integration with Google Apps | Schedule and join meetings through Google Calendar. |
| Real-Time Captions | Enable automated captions during meetings. |
| Large Group Meetings | Host virtual meetings with a large number of participants. |
| Download Now |
Google has spent decades improving communication apps for both consumers and companies. That indicates they have produced excellent solutions, but it also indicates there has been much confusion. Google products include Google Talk, Google Buzz, Google+, Chat, Google Hangouts, Google Duo, Messages, Spaces, Voice, and Meet.
Google is aware that individuals must communicate, but they are still working out the specifics of how that should happen in each situation. Google is combining Gmail, Chat, Meet, and Spaces into Google Workspace to create a comprehensive communications and productivity package. This may make it the perfect choice for businesses of any size, especially those who currently use Google products.
The Good
- Supports large group meetings and webinars.
- Integration with Google Calendar for scheduling.
- Real-time captions and recordings.
The Bad
- Features can be limited compared to more dedicated video conferencing tools.
Microsoft Teams
| Feature | Description |
|---|---|
| Collaboration Hub | Centralize communication, files, and apps in one place. |
| Channels and Chats | Organize conversations into channels and direct chats. |
| Video Meetings | Conduct video meetings and webinars with team members. |
| File Sharing | Share and collaborate on documents within Teams. |
| App Integrations | Connect with Microsoft and third-party apps. |
| Task Management | Create and manage tasks within Teams. |
| Download Now |
One of the best team communication apps, Microsoft Teams, combines the power of Microsoft 365 applications with the ability to create and integrate workflows and apps that are essential to your company. It includes chat and threaded conversations, meetings and video conferencing, calling, and content collaboration. To keep organized during the day, you can quickly switch between your personal and professional accounts using Microsoft Teams.
Teams can help you do more, whether you’re rushing to meet a deadline or assisting your children with their schoolwork. You can create dedicated channels or engage in direct discussion with the entire team using Microsoft Teams. For prearranged face-to-face meetings, you can dial in high definition audio and video from practically anywhere.
The Good
- Collaboration hub within the Microsoft 365 ecosystem.
- Real-time chat, file sharing, video conferencing, and app integration.
- Integration with other Microsoft tools like OneDrive and Office apps.
- Customizable channels and tabs for organizing work.
The Bad
- User interface complexity, especially for newcomers.
- Integration and compatibility issues with non-Microsoft apps.
Discord
| Feature | Description |
|---|---|
| Voice and Text Chat | Communicate with team members via voice and text channels. |
| Server Creation | Create dedicated servers for specific topics or projects. |
| Communities | Join or create communities around shared interests. |
| File Sharing | Share files and images with other users. |
| Customizable Bots | Use bots for moderation, automation, and custom functionality. |
| Voice Channels | Organize voice conversations into dedicated channels. |
| Download Now |
Discord is a true anomaly. Although it was initially developed with gamers in mind, it is now sold more generally to online communities rather than businesses. There aren’t many business-specific capabilities, and third-party bots make up the majority of the integrations. Discord, however, can be used for business discussion for one vital reason: fantastic always-on audio Similar to other best team communication apps, Discord provides text channels. You can add as many as you like, and threads let you further divide up conversations.
The voice channels, which are always-on phone calls where you may speak to everyone on your team, are the main attraction here. You can leave your microphone off and press a key to speak whenever you like. The concept is to turn on a channel, leave Discord running in the background, then play multiplayer games. It was initially created for gaming. However, communicating with coworkers while working remotely in a shared Google Doc is equally useful. You may even share your screen in any program to work together.
The Good
- Popular platform for text, voice, and video communication, especially for gaming communities.
- Organized servers and channels for different topics.
- Bots and integrations for various purposes.
- Can be used for both personal and professional communication.
The Bad
- Primarily designed for gaming, which might not suit all professional use cases.
Flock
| Feature | Description |
|---|---|
| Team Messaging | Communicate and collaborate with team members. |
| Direct Chats | Chat one-on-one or in small groups. |
| File Sharing | Share files, documents, and images. |
| To-Do Lists | Create and manage to-do lists and tasks. |
| Notes and Reminders | Take notes and set reminders within the app. |
| Integrations | Connect with third-party apps for enhanced productivity. |
| Download Now |
For companies looking to automate workflows for various business procedures, Flock is the best team communication apps. Although Slack has a comparable feature, Flock charges less for it. You can assist team members in completing a new hire request, sales invoicing, vendor payments, and other types of business processes with little to no human involvement by using Flock’s Process Automation module.
The procedure entails completing the required fields and determining which department is in charge of assisting the process. The form that team members will use to seek the hiring of new personnel or the payment of a certain supplier will thereafter be created by you. A responsible team’s ability to efficiently accommodate demands is improved by having tasks that are well-organized.
The Good
- Team communication and collaboration platform with messaging, file sharing, and polls.
- Integrated tools like to-do lists, notes, and reminders.
- Easy third-party app integrations.
- Searchable and organized conversations.
The Bad
- Smaller user base compared to some other tools.
Troop
| Feature | Description |
|---|---|
| Sales Management | Manage customer relationships, leads, and sales pipelines. |
| Slack Integration | Use CRM features within Slack for seamless sales communication. |
| Automated Tracking | Automatically log customer interactions and sales activities. |
| Task and Reminder | Create and assign tasks and reminders. |
| Deal Tracking | Monitor and manage sales deals and opportunities. |
| Customer Information | Access customer details and history within Slack. |
| Download Now |
The best team communication apps is Troop is ideal for small businesses that want a user-friendly platform to streamline communications. It was built with a straightforward user interface and an amazing UI/UX experience. Troop is a cutting-edge messaging platform with outstanding features and first-rate security protocol. It is jam-packed with special features like “burnout” and “reply later.”
All discussions with Troop are safe and secure because to end-to-end encryption and two-factor verification for team members. Troop further gives customers the option to employ “privacy” bots, which tidy up team chat rooms by restricting what team members can see depending on their roles or other predefined criteria. In addition to being safe, this platform offers significant time-saving tools like the global search filter, which enables users to quickly locate chats, users, groups, or ongoing projects.
The Good
- Collaboration tool integrated with Slack for managing sales processes and customer relationships.
- Automated tracking of customer interactions and deals.
- Task management and reminders within Slack.
- Streamlines sales and customer management in a familiar interface
The Bad
- Focuses specifically on sales and CRM, which might not suit all teams.
How to Choose a Best Team Communication App?
There are a lot of great apps for team discussion, so it can be hard to decide which one is best for you. Here are some things to think about before you decide:
- What do you want to do with the app? Are you looking for an app to help you stay in touch with your team, work on projects together, or do something else?
- How big your team is: If you have a small team, you might not need all of the features of an app designed for big teams.
- What they are: Some apps for team contact include chat, file sharing, video conferencing, and managing tasks. Think about what features are most important to you and find an app that has them.
- The way it looks and how it works: The user interface (UI) and style of an app can have a big impact on how its users feel about it. Choose an app with a design you like that is easy to use and explore.
Questions and Answers
Team communication apps put chats and information in one place, so you don’t have to send emails and use a lot of different tools. They make it easy to talk to each other, share files, and work together in real time, which helps people make decisions and finish tasks faster. Notifications and connections are also good ways to keep everyone in the loop and on the same page.
Yes, team discussion apps are especially useful for people who work from home. They help team members who are in different places by giving them a virtual workspace where they can talk, work together, and share tools. Features like video calling, screen sharing, and sharing files are especially helpful for teams that work in different places.
Top team communication apps use security measures like encryption, multi-factor authentication, user access controls, and compliance with industry laws (like GDPR and HIPAA). Organizations can choose apps that have security licenses and features that match their needs for protecting data.