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This tip is about the how to Add Default Signature to Outlook Meeting Request. So read this free guide, How to Add Default Signature to Outlook Meeting Request step by step. If you have query related to same article you may contact us.
How to Add Default Signature to Outlook Meeting Request – Guide
With the growing interest and use of Microsoft Teams, people are creating more online meetings than ever before. And because Outlook makes it easy to invite others to a Teams meeting, most people do. Did you know that you can easily add a signature to a meeting invite? This article shows you why you should and how.
What’s wrong with the default Teams meeting request?
Meeting invitations, although sent by email, differ from a standard message type. By default, a Microsoft Teams meeting request includes a standard Teams subscription right below the meeting description:
This predefined subscription does exactly what it was designed for – it contains the link that allows your recipients to join the meeting. It also allows them to learn a little more about Microsoft Teams. The problem is that it lacks some very important elements:
This lack of information can be a big problem for internal meetings and is completely unacceptable if you use Teams invites for your external meetings.
How to add subscriptions to Outlook meeting requests
To add your email signature to a Teams meeting invite, you need to:
Now the problem is that normally each and every user would have to set up your subscription following the same guidelines. You cannot expect all users to know what this legal part is for and how to to define up the signature correctly in your email client.
And here comes the best part – you can define up a perfect branded signature for everyone at once and automatically add it to emails sent by your organization. All you need is CodeTwo Email Signatures for Office 365 and a few minutes to set it up up.
Add a custom Teams meeting subscription in Outlook for each user
Once you’ve connected CodeTwo Email Signatures for Office 365 to your tenant, there are just two easy steps you need to follow:
After creating the signature and saving the changes, the users you specified will receive their custom email signature directly from the Signature menu in Outlook. Now, whenever they create a Teams meeting request, they can customize it and meet their company’s legal requirements by adding a signature with a disclaimer
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