How to Backup and Restore Emails in MS Outlook

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This tip is about the how to Backup and Restore Emails in MS Outlook. So read this free guide, How to Backup and Restore Emails in MS Outlook step by step. If you have query related to same article you may contact us.

How to Backup and Restore Emails in MS Outlook – Guide

Microsoft Outlook is an application primarily used for sending and receiving emails. It is also used to manage various types of personal information, including calendar appointments and similar items, tasks, contacts, and notes. However, Microsoft Outlook is not free; you will have to buy it directly or pay a subscription if you want to use it. If you just want to send and receive emails, you don’t need to buy Microsoft Outlook. You can use the Mail app that comes with Windows 8.1 and Windows 10.

You can also get your email address from your provider’s website (eg https://mail.google.com/mail/). However, if you need to do more, you will need a more powerful email manager. we will show you how to back up and restore your email, contacts and calendars with Microsoft Outlook. not only can you come back up your important data, but you can also restore the contents of your mailbox by changing or setting up your email address, for example after a domain transfer or an upgrade to services like Microsoft 365. Below are the steps to get back up and restore emails in MS Outlook.

How to Backup and Restore Emails in MS Outlook

exporting emails

Open Outlook and click File.

Select Open and Export and click Import/Export.

In the Import and Export Wizard, choose Export to a file. Click Next.

Choose Outlook Data File (.pst) and click Next.

Select the name of the email account you want to export. Be sure to check the Include subfolders box and click Next.

Click Browse to select where to save the export file. Enter the desired file name and click OK to continue.

Under Options, specify what to do when exporting your emails. If there is an existing Outlook data file.

Click Finish.

Outlook will start the export process.

Removing an old email account

Close Microsoft Outlook by clicking the upper right X

select start button (bottom left of the screen) and type Control Panel, select Control Panel

Change the View by: option to large or small icons by choosing from the top right of the open screen

Select and click the Mail icon

You will see a new box open, click on Show Profiles and choose remove to delete your current profile. Choose yes when prompted.

Click OK, close and reopen the Microsoft Outlook application and set up your new email account.

import emails

Open Outlook and click File.

Select Open and Export and click Import/Export

In the Import and Export Wizard, choose Import from another program or file. Click Next.

Choose Outlook Data File (.pst) and click Next.

Click Browse to choose the file to import.

Under Options, we recommend that you click on the Do not import duplicates option to avoid having duplicate emails. Or you can replace or allow duplicates.

Click Next.

Select a folder if you want to be specific with the import, or import everything in the .pst file. Choose Personal Folders, Outlook Data File or your email address. Check the Include subfolders box and click Finish.

All your emails will be back in the same folders from the time you backed them up. You can move the emails into any other folder you have as you wish.

Final note

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