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This tip is about the how to Use AutoText in Microsoft Word. So read this free guide, How to Use AutoText in Microsoft Word step by step. If you have query related to same article you may contact us.
How to Use AutoText in Microsoft Word – Guide
Word processors have come a long way since the early 1980s when Microsoft released Microsoft Word for MS-DOS. Is important feature was that it was designed to be used with a mouse. Current versions of Microsoft Word include features users couldn’t imagine, including using Microsoft Word’s AutoText feature to create content faster and with fewer errors. If you use Word a lot, there are likely to be phrases, blocks of text, or graphics that you use frequently. Word AutoCorrect and AutoText features are designed to help you quickly enter these repetitive entries, saving you time. Examples might include adding your signature to the final a letter or add boilerplate language to documents such as contracts or requests for proposals.
If you are working in an organization and using Microsoft Word documents for correspondence, you may use the phrases frequently. Writing the same sentence over and over is a waste of time. You can save time by making minor changes to a Microsoft Word document. You can create and use custom AutoText entries for frequently used phrases in Microsoft Word documents and save your time. It’s a good idea to speed up up the process of creating content in Microsoft Word. The good news is that you can save a lot of time in just a few clicks.
How to create AutoText in Word
You can use two methods to create and use words or phrases. One method is the AutoText method and the other is the AutoCorrect method. I will explain the AutoCorrect method first and then the AutoText method.
Create AutoCorrect entries to be used as AutoText
To create an AutoCorrect entry to use as AutoText, follow these steps.
You now have an AutoText entry for the selection. Whenever you want to insert the selection, just start typing the text you used to create the AutoCorrect entry. Word will show a small bubble box that contains all the AutoText. If you want the text to appear where the cursor is positioned, just press the Enter key. Alternatively, you can also use the text shortcut you created in step 8. Just type the text shortcut and press the spacebar to fill in the auto-saved phrase.
The problem with the AutoCorrect method is that you cannot use large blocks of text. There is a limit of 255 characters, including whitespace. On the bright side, Word will show you the full target text so you can use the Enter key to fill it in. You cannot use the Enter key in this case to create multiple lines, so the expanded sentence is just one line or a few words. Make sure the Replace as you type check box is selected. The option is in the same dialog box, just above the list of AutoCorrect entries.
Create AutoText entries for use with MS Word
Unlike AutoCorrect entries which cannot be longer than 255 characters, AutoText can add large blocks of text. For example, you can create two to three paragraphs that you use daily in your email as a disclaimer. After creating AutoText with Word, you can use it in MS Office applications.
The method for creating AutoText entries is easy.
Final note
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