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How to Use Mac Shortcuts to Save Time – Guide
The Mac trackpad is a beautiful thing – a real marvel on human interface devices. But that doesn’t mean you have to depend on it for everything and everyone.
To master Mac efficiency, it’s very important to learn common keyboard shortcuts. They’re perfect for tasks like window management, switching applications, finding documents, and more. Here’s a sampling of some big time savings.
Using the Mac Shortcuts app
You can find the Mac Shortcuts app in the Applications folder in macOS Monterey. The app has two sections: Gallery and My Shortcuts.
The Gallery offers a growing list of shortcuts waiting to be explored. In My shortcuts you will find the shortcuts you created. Those in the last group are automatically added to the first after set-up.
Siri Gallery
Think of Gallery as an App Store for shortcuts. In that case, the shortcuts are all free. On this screen you will find a wide selection of recommended shortcuts. Some of them are based entirely on your digital history, while others come from installed apps. In addition, the Gallery is where you’ll find news and featured shortcuts recommended by other Mac users.
For example, let’s take a look at the section in the Gallery called Get Stuff Done. In this section, you will find shortcuts like Turn text to audio, How many days until, Email last image and many more.
With the first shortcut, you can trigger your Mac to create an audio file using text-to-speech. As you do this, you can listen to class notes as you walk, fold clothes, or perform just about any other task.
To activate a shortcut:
- Click the recommended shortcut in Gallery.
- Tap Add shortcut.
- Follow the instructions to create the shortcut.
Once you’ve created a shortcut, you can run it using a Siri command or in the My Shortcuts section.
There is no limit to the number of Siri shortcuts you can use, so you can try out any number of different actions.
My Siri shortcuts
As already noted, in the My Shortcuts tab of the Siri Shortcuts app, you will find recommended and created shortcuts. From here, you can also create new shortcuts from scratch.
What is a shortcut action?
Shortcuts include a series of building blocks called actions, which are single steps in a task. You can mix and match actions to create shortcuts that interact with apps and other content saved on your iOS device or iPadOS. Actions can also interact with content and services on the web.
To do this you will need to create a new shortcut in My shortcut, add actions using the shortcut editor and run the shortcut to test it.
To create a new custom shortcut using the Mac Shortcuts app:
- Choose All shortcuts on the left side of the app.
- Tap the add (+) icon in the upper right corner of the My Shortcuts tab to create a new shortcut.
- Choose an action on the right side of the app. You can search for apps and actions on this page or use any of the suggestions listed.
- Tap an action in the list to add it to your shortcut.
- To add another action, tap Add Action again and make your choice.
- Enter a name for your custom shortcut. This name is what you will use to ask Siri to run the shortcut.
- Tap Done.
- To test your new shortcut, tap play button next to the shortcut name.
Your new shortcut will be shown up automatically in the My shortcuts section.
Using automation
Automation is a type of shortcut triggered by an event rather than manually initiated. It is an essential part of the Shortcuts app on iPhone and iPad. However, it is not part of the Mac Shortcuts. Probably, Macs aren’t normally so mobile like iPhones or iPads are.
As a review on creating automation in your mobile device, you can use the Shortcuts app to set up a staff or home automation, then have the automated shortcut triggered by your arrival, departure, setting on your iPhone, time of day and more. You can find Automations in the Gallery or create new ones in the Automation tab.
To create a new automation:
- Tap the Automation tab in the Siri Shortcuts app on your Apple device.
- Then choose Create Personal Automation or Create Home Automation.
- Personal automation includes tasks performed based on events, trips or settings. For example, you can listen to music in the Music app whenever an alarm goes off. Alternatively, you can configure it so that when CarPlay connects, a message is sent to your partner.
- imagine Home Automation as another layer for Apple HomeKit. You can, for example, have lights on your home call whenever someone leaves or arrives, or have your smart camera call at one time of day.
Using Mac shortcuts
Mac shortcuts offer a lot of functionality and we expect a lot more features to be added with every new version of macOS. It is a valuable tool for anyone looking to save time by performing regular daily tasks.
If you’re having trouble with Mac shortcuts, you might need to troubleshoot your Mac to determine the problem.
Final note
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