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Emails are a common way for people to share information, marketing materials, and other messages with each other. You can also How to Send Big Files Over Email. But since emails can only hold up to 25MB of data, this can be a problem for people who want to send large files (because text emails cannot exceed 25MBs).
When companies send large files and presentations, it begs the question, “How can I email a file larger than 25MB?” This article will talk about the different ways you can send large files through email and how cloud services are at the forefront of these ways.
4 Ways to Send Big Files Over Email
Use Google Drive
One of the most popular cloud storage apps is Google Drive. Everyone with a Gmail account gets 15 GB of free storage space, which can also be used for other Google apps like Docs, Sheets, and Photos.
If you use Gmail, Google Drive is automatically set up for you. If you try to attach a file that is bigger than 25 MB, Gmail will upload it to your Google Drive and add a link to the email so that you can download the file. You don’t need Gmail to use Google Drive, of course. It also works with other email apps, like Outlook, or you can just use the Web App to upload the file you want to send, right-click on it, and choose “Get Link.”
Use a File Transfer Service Like WeTransfer
WeTransfer is the first one you should check out. You can send files up to 2 GB in size for free without even signing up for an account, although there are some caveats. The download link expires after 7 days and you can’t password-protect it, which can be a problem if you’re sending sensitive data. Just head to the WeTransfer website, add your recipient’s email address, upload the files you want to send, and click Transfer.
Try ToffeeShare
All the apps we’ve looked at so far rely on a server somewhere to handle the file transfer. That’s why there are file size limits, accounts, and all those other bits of hassle. ToffeeShare is a free app that does away with the server in the middle and allows you to transfer files directly between two computers; it’s called peer-to-peer sharing.
The upside is there are no file size limits. You can transfer TBs of data at once if you like. Your files are also encrypted end-to-end so they’re completely secure on the journey between the two computers. Your transfer speed is also only limited by your (and your recipient’s) internet connection. If you both have fast broadband, it could well be the fastest option.
Shrink the Files You’re Sending
High quality (and high resolution) photos and videos are the biggest files that most people work with often. A DSLR or mirrorless camera’s RAW photo is often bigger than Gmail’s 25 MB limit. (I’ve tried all of the apps on this list by taking pictures with my camera.) Photos taken with a modern smartphone are about 5 MB each.
If you’re sending photos or videos to someone, think about whether they really need the best quality. If they are to be uploaded to a website or shared on social media, they can be shrunk quite a bit and still serve their purpose. When sized for the web, these photos from my camera are less than 1 MB.
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FAQ
How can I email files larger than 25MB?
This is the default option for most people trying to share files that are larger than 25MB. When Gmail detects that your mail is larger than 25MB, it automatically uploads your attachments to Drive and adds a download link to it in your mail.
Can I send large files via email?
One of the most common ways to send large files via email is to upload them to a cloud-based sharing service, many of which are easily found online. These platforms make it easy to send large files. They typically don’t have file size limits, and you can make the entire folder or specific pieces sharable.