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What are the benefits of using a time tracker in Remote Team? – Guide
Time tracking is the process of recording your own time in hours so you can get paid at the final of the payment cycle. As a manager or boss, you’ve probably said the old saying, “Don’t forget to log your hours this week.” Trying to get everyone to record their time can sometimes feel like herding straying sheep. Additionally, creating manual timesheets can create issues with dishonesty, excessive overtime, and even time theft. Heck Some sort of remote work policy is a common business norm today, but that doesn’t mean organizations – and remote workers – are adequately prepared for the challenges of working remotely.
Of course, trust is an important factor. No manager who doesn’t trust their employees will refuse to work remotely – not if there’s a risk that an already untrustworthy team member will get distracted. home. Employees often work on different projects at the same time. Contractors, freelancers and remote workers add to the complexity of the workflow. Also, if a team or project manager doesn’t keep track of all tasks, responsibilities become ambiguous, which in turn leads to unnecessary delays. In this case, a point and presence system provides an overview of what is happening in your company.
Reasons to use a time tracker for remote teams
Accurate invoicing and payroll
When remote workers are working on multiple projects and for multiple clients, it’s important to keep track of every hour they spend on each project. Additionally, employees need to separate billable and non-billable hours, which you can do with a time tracking tool like Clockify. This routing will make billing with customers much easier.
As you can see below, the first entry is not billable, while others are marked as billable. Here the “Update Portfolio” task is not assigned to a specific project, which can mean that it is not a task for a client. Therefore, it is not billable. With the help of a time tracking tool, a remote team can keep track of all the billable hours of different clients. In this way, time recording prevents miscalculations and ensures that invoices are created correctly.
In addition to billing purposes, time and frequency ensure that employees receive accurate paychecks. By using a time log, remote workers can see which projects they worked on for how long. When employers have such accurate job data, they cannot pay their teleworkers less or more. Managers can also check to see if anyone is working overtime.
Effective project management
When working remotely, it can be difficult for team managers to see who on the team is working on which project. But when everyone on a team logs their hours and enters the details of tasks and projects, the transparency of work becomes much clearer. So if there are some overworked employees, managers should consider distributing tasks differently.
Additionally, time tracking helps managers keep track of the status of a project. For example, let’s say you and your team have estimated that the ABC project will take 163 hours to complete. Its remote workers have now logged about 14 hours of work.
Trust in the remote workplace
How do managers know their remote workers are working? The most important element here is trust, and we are talking about mutual trust and respect between employees and managers or employers. Time tracking plays an important role in building trust in a remote workplace.
Think of time and presence as a glue that binds employees and supervisors together. Employees are responsible for recording their hours daily and proving they can be trusted. On the other hand, employers and managers need to be trustworthy and accept employee timesheet data as evidence of their remote work.
Freedom to choose a remote work lifestyle
Some employees are in the habit of changing jobs. In addition to home office, remote workers also carry out their tasks in coworking spaces, cafes or libraries. That’s the freedom that comes with remote work.
Let’s say you started your workday at home today, but after two hours you needed a change of scenery. You went to a library and stayed there for three hours. To keep track of all the tasks you’ve done in home and in the library, it’s time to start tracking your time. Some time tracking tools like Clockify offer the ability to sync data across multiple devices like mobile phones, laptops etc.
Better communication and collaboration
Time recording can facilitate communication and collaboration in remote teams. Here’s how it works: Teleworkers check in at the beginning of the workday, which shows colleagues that they are currently working. This makes it easier to clarify who is available for meetings or chats. In the screenshot below, we can see that Austin and Karen are currently working because the time tracked is “In Progress”. This is particularly useful for teams whose members come from different continents or even multiple time zones. When employees know who’s watching now, they can turn to them if they have a problem or need help.
Speaking of time zones, Clockify allows you to keep track of time regardless of your time zone. For example, you work in Paris (UTC / GMT +2 hours) and your manager is in Sydney (UTC / GMT +10 hours). Even if you are in different time zones, when your manager reviews your timesheets, he will see these reports in Sydney time zone.
better responsibility
How does time recording help employees become accountable for their performance? Well, knowing that they need to keep a record of their hours makes workers realize that the clock is ticking. Therefore, employees are more likely to do their best to get their jobs done ahead of schedule. In doing so, workers show how responsible they are. As soon as all team members demonstrate their responsibility, a relationship of trust is also established between employees.
Final note
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