How To Connect a Printer To Wi-Fi

This article will show you how To Connect a Printer To Wi-Fi. Use Wi-Fi printing at your workplace to get rid of a tangled mess of print cords. If you install a wireless printer, your employees and coworkers will be able to print from any Wi-Fi-enabled device that is within range of your wireless computer. When a wireless printer is connected to your company’s Wi-Fi network, it shows up in the Print dialogue of your Windows programs along with wired printers.

Wireless printers, whether they are Wi-Fi or Bluetooth, can be put almost anywhere without having to worry about wires getting in the way. Let’s say you want to buy one soon. In that case, you might want to think about getting a portable printer, which lets you print from anywhere in your home and gets rid of another wire. This lets you put your printer somewhere easy to get to and gives you more space on your desk. But even though they make life easier once they’re set up, they can be harder to set up because they don’t have a physical link to your computer. here are the ways to show you how To Connect a Printer To Wi-Fi.

Benefits of connecting a printer to Wi-Fi

1. Wireless printing: If you have a Wi-Fi link, you can print documents wirelessly from any device connected to the same network, like a laptop, smartphone, or tablet. This gets rid of the need for cords and gives you more options for where to put the printer.
2. Wi-Fi printing is convenient because: it lets you print from anywhere in range of your Wi-Fi network. You don’t have to be near the printer or connect it straight to your device to print. This makes printing easier and more convenient.
3. Connectivity for more than one device: When your printer is connected to Wi-Fi, more than one device can use it at the same time. This means that more than one person can print to the same printer without having to switch manually or connect their devices to the printer directly.
4. Mobile printing: Most printers that have Wi-Fi also have the ability to print from a mobile device. This lets you print directly from your phone or computer using apps made for printing or printing features built into the device. You can easily print pictures, emails, web pages, or documents while you’re on the go.
5. Cloud printing: Many Wi-Fi printers can use services like Google Cloud Print or AirPrint to print from the cloud. This lets you directly print files and documents that are saved in the cloud.

How To Connect a Printer To Wi-Fi

Check the printer setup On Windows

1. Make sure your printer is on, and then go to your computer’s Start menu.
2. Choose Settings > Devices > Printers & Scanners from the menu.
3. If your printer isn’t on the list, click “Add a printer or scanner” and wait for it to find printers nearby.
4. Choose your printer by looking for the name of the company that made it and the model number.
5. Select Add device and, if asked, type in the password.
6. Lastly, make sure that your printer is listed in the area called Printers and scanners.

Check the printer setup On Mac

1. Choose Apple from the menu at the top left of your computer screen.
2. Choose System Preferences > Print & Scan or Printers & Scanners.
3. If your printer isn’t on the list, click the “+” sign and then choose it from the list.
4. Choose the software or driver for your printer in the Use box, then click Add.

Connect your printer with a wireless setup wizard

1. Make sure your printer is on and close enough to your Wi-Fi network that it can connect.
2. Tap Setup, and then tap Network or Wireless Settings.
3. Click the Wireless Setup Wizard button.
4. Choose the name of your network and type in your password.

Connect your printer to Wi-Fi with WPS

1. Make sure your printer is on and within range of your Wi-Fi network.
2. Put your printer in WPS connection mode:
   • Press and hold the Wireless button for five seconds or until the wireless light flashes.
   • For the DeskJet 6000/6400 and Envy 6000/6400 models, press and hold the Wi-Fi button and Power button for five seconds until the blue bar flashes.
3. After about a minute, press and hold the WPS button on the router until the Wi-Fi light blinks. Once the light stops flashing, you’re connected.

Factory reset your printer

1. Turn off the printer and unplug the power cord for 30 seconds before plugging it back in.
2. Press and hold the Resume button for about 20 seconds while you turn on the printer.
3. Let go of the Resume button when the Attention light comes on. During this time, the Attention and Ready lights will flash back and forth.

Install and update drivers on Windows

1. Start, click Settings, click Devices, and then click Printers and scanners.
2. Click Print server settings under Other Settings.
3. Select your printer’s driver from the list under Drivers, then click Remove > Remove driver and driver package > OK.
4. Go back to the Printer Server Properties window and click Drivers > Add from there.
5. To update your printer driver, use the Add Printer Driver Wizard.

Install and update drivers on Windows

1. Select System Preferences from the Apple menu at the top left.
2. Choose Print & Scan or Printers & Scanners, then click the + button at the bottom left.
3. Click the – button after choosing your printer.
4. If you get a pop-up choice, choose “Add Printer or Scanner” from it.
5. Choose your printer from the list, then click the Use menu and choose one of the following:
   • Use AirPrint to: If you used a USB cable to connect an AirPrint printer, choose AirPrint. If AirPrint isn’t on the pop-up screen, your printer doesn’t support it.
   • Use the software for your printer that came with your computer or that you got from Apple: Select program, then find the program for your printer, and click OK.
   • Use printer tools on your Mac from a file: Choose “Other,” then click “Add” after choosing the file.

How to Set Up a Wireless Printer Connection

1. Put the printer close to the Wi-Fi router. Most new printers have Wi-Fi, so you can set them up without having to connect them to any of your computers. For the printer to connect to your Wi-Fi router, it needs to be within range.
2. Start the printer up. You can connect to the Wi-Fi network directly from the printer, so you don’t need to connect it to a computer first.
3. Join the printer to your Wi-Fi network. How you do this will depend on the printer you use. You’ll need to know the name (SSID) and password for your Wi-Fi network.
   • You can use the built-in menus on many printers to connect to a Wi-Fi network. For the exact place, look at the printer’s instructions. If you can’t find your manual, you can almost always get a PDF copy from the manufacturer’s help site.
   • If both your printer and router support WPS push-to-connect, all you have to do is press the WPS button on your printer and then press the WPS button on your router within two minutes. The link will happen on its own.
   • Some older wireless printers may need to be connected to a computer before the wireless link can be set up. This usually happens if the printer doesn’t have a built-in menu but does have Wi-Fi capabilities. You can connect the printer to your computer via USB and set up the printer’s wireless link using the software that came with it. After setting up its wireless, you can unplug it from your computer and put it wherever you want.

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