Table of Contents
Microsoft OneNote and Confluence are popular digital note-taking tools, but they are used for different things. Confluence is a tool for working together that is mostly used for teamwork and sharing information. It lets teams create and organize content in a structured way, which makes it easier to handle projects, work together on documents, and talk to each other.
On the other hand, Microsoft OneNote is a flexible personal note-taking app that lets people record and organize information in a free-form way. It has tools like recognizing handwriting, recording audio, and syncing between devices. Confluence is great for working with a team, but OneNote is best for people who want a flexible and complete way to take notes.
Confluence vs Microsoft OneNote: Comparison Table
Both are important in their own fields, but they do different things. Businesses often use Confluence, which is a shared wiki tool for writing and sharing information. Microsoft OneNote is a flexible app for taking notes that can also be used to organize your own life and share information with your team.
Specification | Confluence | Microsoft OneNote |
---|---|---|
Collaboration | Excellent | Limited |
Note-taking | Basic | Comprehensive |
Team Usage | Highly suitable | Limited usefulness |
Integration | Extensive | Limited |
Formatting | Structured | Free-form |
link | official website | official website |
What is Confluence ?

Atlassian made Confluence, a tool for teams to work together and share information. It gives teams a place to create, organize, and work together on content, projects, and documents. Users of Confluence can use a rich text editor to make pages, blogs, and documents. This makes it easy to style and organize information. It works with other Atlassian tools like Jira, Trello, and Bitbucket and lets you embed multimedia files and attach papers. Confluence also has features like version control, comments, task management, and content search, which makes it a powerful tool for teams to work together successfully and share knowledge.
What is Microsoft OneNote ?

Microsoft OneNote is a digital note-taking app made by Microsoft that can be used in many ways. It lets people take notes, organize them, and keep them in a flexible and free-form way. OneNote has a virtual notebook interface where users can organize their notes by making different parts and pages. It lets you type, write by hand, or draw on the screen. It also has tools like highlighting, tagging, and audio recording. OneNote syncs up with all of your devices, so you can view your notes from your desktop computer, smartphone, or tablet. It also works with other Microsoft Office programs like Word, Excel, and Outlook, making them more useful and making sharing and working together easier.
Key Features of Confluence
Atlassian’s Confluence is a tool that many teams use to work together. It’s a place where people can come together to work on material and projects. Some of the best things about Confluence are:
- Document and Content Creation: Atlassian’s Confluence is a tool that many teams use to work together. It’s a place where people can come together to work on material and projects. Some of the best things about Confluence are:
- Page Organization and Structure: You can order things in a hierarchical way with Confluence. Users can create pages, subpages, and places to organize them all. This makes it easy for a team or group to find and organize information.
- Collaborative Editing and Comments: Several team members can work together at the same time on the same Confluence page. Users can write on certain parts of a page and say what they think about them. You can keep track of changes. This makes it easier for people to work together in real time and speeds up the process of making things.
Key Features of OneNote
Microsoft made OneNote, which is a computer tool for keeping track of things and making notes. It lets people make notes and keep track of them easily and for free. Some important things about OneNote are as follows:
- Note Creation and Formatting: OneNote is easy to use because it has a simple layout that makes it easy to make and format notes. Users can add text, pictures, sketches, and other types of media to their notes. Formatting lets you choose from different font types, colours, bullet points, numbers, and more.
- Organization and Structure: OneNote lets users organize their notes into folders, parts, and pages. Users can make multiple notebooks for different topics or projects, and within each notebook, they can make parts and pages to further organize and set up their notes.
- Sync and Accessibility: OneNote syncs across devices, so users can see their notes on Windows, Mac, iOS, Android, and other systems. This makes sure that all devices have the latest notes, which makes it easy to work together and share.
Use Cases for Confluence
Confluence is a place where people can share knowledge and work together. It can be used in many different fields and situations. Some of the most common ways people use Confluence are listed below:
- Documentation and Knowledge Base: Confluence is often used as a hub for making and updating files and knowledge bases. Teams can build and update articles, user guides, frequently asked questions (FAQs), and best practices. This makes it easy to share information and make sure everyone has access to the most up-to-date documents.
- Project Collaboration: Confluence is great for working together on projects because it lets teams set up project spaces, share project ideas, track progress, and work together on tasks and talks related to the project. It gives a central place for project paperwork, meeting notes, and feedback, making it easier for everyone to see what’s going on and work better together.
Use Cases for OneNote
OneNote is a flexible tool that can be used in many different ways to take notes and organize things. Some of the most common ways to use OneNote are as follows:
- Personal Note-Taking: OneNote is a great way for people to order their own notes and keep track of them. OneNote’s design is flexible and easy to use, so it can help you organize your thoughts and stay busy. You can write down thoughts, make lists of things to do, and keep track of important information with it.
- Education and Learning: Both kids and teachers use OneNote a lot. Students can take notes in class, write on lesson slides, and organize their study tools. Teachers can plan lessons, share materials, and leave notes for their students. Because OneNote can arrange, it’s easy to keep school information in order and easy to find.
Which is better ?
Which tool, Confluence or Microsoft OneNote, is better for you relies on what you need. Confluence is great for team collaboration because it gives you a place to create and organize content and handle projects. It works well with other tools from Atlassian. On the other hand, Microsoft OneNote is a flexible personal note-taking app that lets you choose how to enter information and syncs across devices. It is perfect for single users who want a complete way to take notes.
Confluence: The good and The bad
Confluence is a wonderful solution for team communication that allows everything to be organized in a single location. It is quite open, and the capacity to give is one of the best aspects it possesses.
The Good
- Robust team collaboration features.
- Integration with other Atlassian tools.
The Bad
- Steeper learning curve for new users.
Microsoft OneNote: The good and The bad
Therefore, it is an excellent software for taking notes for individuals and small enterprises, but rapidly expanding businesses may outgrow its capabilities quickly.
The Good
- Flexible input options (typing, handwriting, drawing).
- Cross-device synchronization.
The Bad
- Integration options are relatively limited.
Questions and Answers
Confluence is better than OneNote because it works well with Jira, BitBucket, and other tools from Atlassian. Confluence has a lot of tools that developers will find useful. This makes it a better choice for technical documentation. Confluence’s design is more modern and easy to use.
When looking for alternatives to Microsoft OneNote, you should also think about documents and functions. Reviewers chose Notion, Evernote, Google Workspace, and Zoho Notebook as the best general alternatives and competitors to Microsoft OneNote. We have put together a list of these solutions.