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In this article, we will talk about the Best Tricks and Tips of Google Docs to Use It Perfectly. We tried our best to review the Best Tricks and Tips of Google Docs to Use It Perfectly. I hope you are not disappointed after reading this, and please do share this article Best Tricks and Tips of Google Docs to Use It Perfectly with your social network.
The Best Tricks and Tips of Google Docs to Use It Perfectly
Google Docs is an engaging and versatile online cloud-based application used to create and share Word documents. Many of us are already aware of this web application but may be afraid to use it because of the loss of core work capacity when moving to the cloud. But believe me, Google Docs is a robust app with many better features features that many people are not aware of.
Google Docs is suitable for professionals and students as well as personal use. Therefore, you should have the courage to skip offline word processing software to use cloud-based Google Docs and be surprised to see the many powerful tools to get the job done productively.
Use Google Docs Templates
When creating a “blank” document in Google Docs, you may have noticed the different types of documents available on the right. Well, these are document templates that make creating documents easy. There are dozens of templates that you just need to fill with text to create a professional document. Just click on “More” button on the right to open all available templates. Templates include multiple cover letter and resume types, essays, reports, notes, plans, brochures, and more.
The templates are great and make editing easy thanks to clear guidelines on what you need to enter. All you have to do is worry about your text, and Google Docs will take care of all the formatting.
use suggestion mode
While collaborating on a document, Google Docs lets everyone make changes in real time. But what if other people don’t agree with your edits, won’t that make it difficult to track the changes you’ve made and then change them? This is where suggestion mode comes into play. The mode helps you convert all your (or anyone else’s) edits into sidebar suggestions that other editors can confirm or deny.
To enable suggestion mode, click on the pencil icon to the right of the menu bar and select “Suggest”. This will put you into suggestion mode and your edits will become suggestions.
Use the web clipboard
Your operating system’s built-in clipboard works well for moving text and images quickly, but it’s quite limited. Google Docs has a built-in web clipboard that lets you save multiple selections as well as save them to the cloud so you can access them on another device. Select the text or image in Google Docs and click on the “Edit” menu above and hover over “Web Clipboard”. Here, select “Copy selection to web clipboard” to copy the items.
You can repeat the process to copy multiple items and they can be accessed from any device that runs Google Docs (spreadsheets and presentations too). Selections will be there for 30 days.
Take advantage of keyboard shortcuts
Similar to other Google services, Google Docs also comes with reliable keyboard shortcuts. These shortcuts can make editing documents a breeze and is certainly a much faster way than using the mouse. You can change formatting, insert links, find content, navigate the document, comment, access menus and many other useful things using various keyboard shortcuts. To see the full list of keyboard shortcuts, press “Ctrl +?” on Windows or “Command +?” on Mac. Keyboard shortcuts are available for all devices that support Google Docs.
Use revision history Feature
Google Docs maintains a complete record of edits made by anyone to the document. You can use it to see what the document’s original state is like, and even restore it to a previous state if necessary. To access revision history, click on the “File” menu and select “View revision history”.
You can see revisions with major edits in the sidebar, along with the timestamps and the name of the person who made the edits. Click on “Show more detailed reviews” button below to see all reviews. Then, you can click “Restore this revision” button to restore the specific revision.
type with your voice
If you’re using Google Docs in Chrome, you can take advantage of voice typing feature to type and control the document with your voice alone. You’ll need a microphone and Google Docs running in your Chrome browser. To do this, click on the “Tools” menu above and select “Voice Typing” from the options.
A small microphone icon will appear on the left side of the page. Click on it and start talking to dictate the words you want to type. When finished, click the microphone icon again to stop. In addition to typing with your voice, you can add punctuation and use commands to control almost anything feature from Google Docs (here is the complete list). For example, you can say “add question mark” to add a question mark or say “Open file menu and select view revision history” to access revision history. Voice Typing also supports dozens of popular languages, including English, German, Spanish, Arabic and Chinese, etc.
Edit images in Google Docs
Google Docs also allows you to make basic edits to an image, so you don’t have to resort to a third-party editor. After adding an image, right click on it and you will find the option to crop it. In the same menu, you can click on “Image Options”, which will open up options like adjusting contrast, transparency and brightness.
If you need more editing options, you can load the image into the Google Docs drawing tool and then import it into the document. Click on the “Insert” menu and select “Drawing” from the list. Use the “Image” option in the final to load your image into the drawing tool. Once loaded, you’ll be able to add shapes, text or draw, change color and much more. When finished, click “Save and close” button above to insert the image.
Download documents in a different format
If you need to upload your document in a different format, Google Docs allows you to download documents in popular formats like DOCX, ODF, PDF, rich text, plain text, etc. Just click on the “File” menu and hover over the “Download as” option. You will see several formats to choose from. Once you select a format, it will be downloaded.
Final note
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