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The best Calendar apps keeping track of your time and organizing your days effectively will help you achieve, whether you’re in school, starting a new job, online course, or even working from home for the first time. The best calendar applications make it simple to set reminders, schedule meetings, and plan your days, weeks, and months so you can make the most of your time. It has become crucial to have a calendar app to fit in all of life’s obligations in an era of cooperation, Zoom meetings, endless to-do lists, and hectic schedules.
Your digital friend in achieving your personal or professional objectives is, in essence, your online calendar application. It records your schedule, checks to see if it conflicts with other events, and serves as a reminder for you to complete the work or event by the deadline. About 70% of Americans are thought to use online calendar apps to organize their daily activities. To improve their efficiency, millions of people have migrated to online calendar software.
Best Calendar Apps Comparison Table
Take into consideration the software and online services that you use on a regular basis, such as email clients, task managers, and collaboration applications. Find a calendar app that works well with these other apps and integrates with them to simplify and speed up your process.
| Calendar Apps | Price | Calendar views | Recurring events | Reminders | Download Link |
|---|---|---|---|---|---|
| Calendar.com | Free, premium plans start at $4/month | Day, week, month, agenda, list, timeline | Create recurring events | Set reminders for events | Download Now |
| Google Calendar | Free, premium plans start at $6/month | Day, week, month, agenda, list, timeline, Gantt chart | Create recurring events | Set reminders for events | Download Now |
| Apple Calendar | Free, premium plans start at $0.99/month | Day, week, month, agenda, list | Create recurring events | Set reminders for events | Download Now |
| Outlook Calendar | Free, premium plans start at $6.99/month | Day, week, month, agenda, list, timeline | Create recurring events | Set reminders for events | Download Now |
| SavvyCal | Free, premium plans start at $9/month | Day, week, month, agenda, list, timeline | Create recurring events | Set reminders for events | Download Now |
Here is the list of Best Calendar Apps
A paper calendar is useful for noting quick meetings, but a multipurpose digital calendar app that syncs with other apps and offers functions that a physical calendar cannot is superior. You can also accept invitations, invite people to meetings, and set reminders for crucial events. An online calendar planner can be used by anyone to manage both personal and work-related tasks. Now check the list of Best Calendar apps which we mentioned below.
Calendar.com
| Feature | Description |
|---|---|
| Cross-Platform | Accessible on various devices and platforms for seamless integration. |
| Scheduling | Schedule events, appointments, and meetings with reminders. |
| Collaboration | Share calendars and events with others for group planning. |
| Integrations | Connect with other apps and services to streamline workflows. |
| Customization | Personalize calendar views, colors, and event details. |
| Time Zone Support | Automatic adjustment of events based on different time zones. |
| Download Now |
Every feature you’d want from one of the best calendar apps is available on Calendar.com. You can quickly share your calendar with others and check your schedule by day, week, month, or year. However, it also features connectors with Zoom and Zapier and can embed calendars in web pages. Additionally, five other people can join meetings that are scheduled for free users.
The UI elements that aren’t commonly utilized are removed from view in the minimalist Calendar.com app in order to reduce visual clutter. Although there is a unified calendar function that enables you to view numerous calendars at once, color-coding allows you to keep your personal and work events apart.
The Good
- User-friendly interface with a simple and intuitive design.
- Integrates with popular third-party apps and services.
- Provides scheduling and meeting tools to streamline appointment booking.
- Allows easy sharing of calendars with others for collaboration.
The Bad
- May have limited features compared to more comprehensive calendar apps.
Google Calendar
| Feature | Description |
|---|---|
| Cross-Platform | Sync across devices and platforms for easy access. |
| Integration | Seamlessly integrates with other Google services like Gmail. |
| Shared Calendars | Share calendars with others and collaborate on events. |
| Smart Suggestions | Suggestions for event times based on availability. |
| Mobile Alerts | Receive notifications and reminders on mobile devices. |
| Goal Tracking | Set and track personal goals through the calendar. |
| Download Now |
Easily one of the best Calendar apps, Google Calendar streamlines your daily calendar and enables you to book appointments with others. It is brimming with easy-to-use features. Your Google Calendar is already set up and available for usage; all you need is a Google account. You can add an event, task, reminder, or goal to your Google Calendar. You can better organize your busy calendar thanks to all of this.
The user interface is straightforward but filled with elegant patterns, colors, and transitions. You may create an event, fill in the blanks, set it to repeat, and invite participants. You may also let other people see your calendars so they can look at your schedule and ask to meet at a time that works for both of you. Both in-person and virtual meetings using Google Meet are options for the gathering.
An email notifying attendees of the cancellation of the event is sent out automatically. It is simple to create several calendars, sync them with other calendars, and manage the calendar for your team. A task or event can also be created in any time zone, or you can designate a different start and finish time zone for your event.
The Good
- Syncs seamlessly across devices for easy access.
- Integrates with other Google services, such as Gmail and Google Meet.
- Offers intelligent event suggestions based on email conversations.
- Provides customizable notifications and reminders.
The Bad
- Some features may require a Google account and data sharing.
Apple Calendar
| Feature | Description |
|---|---|
| Apple Ecosystem | Seamlessly integrated into the Apple ecosystem (iOS, macOS). |
| iCloud Sync | Sync calendars across Apple devices using iCloud. |
| Siri Integration | Voice-controlled scheduling and event creation through Siri. |
| Time Zone Support | Automatically adjusts events for different time zones. |
| Shared Calendars | Share calendars with family members and collaborators. |
| Alerts and Reminders | Set customizable alerts and reminders for events. |
| Download Now |
Additionally, you may utilize Siri on your iPhone to add events to Apple Calendar. You can operate across platforms thanks to the connectivity between Apple Calendar and Calendly. You can combine availability based on various calendars after linking your iCloud calendar to your Calendly account. Let’s say you use a Google Calendar for business and an Apple Calendar with iCloud for family occasions.
Easily one of the best Calendar apps, Apple Calendar is already installed on any of the 1.8 billion Apple devices that exist in the globe. The free calendar software is a feature of all iOS and Mac devices, thus it can be used on all three of those platforms. Apple Calendar is a perfect fit when it comes to calendar software for Mac and iOS. By putting your data in iCloud, you may sync all Apple devices, including the iMac and Apple Watch. If you’re in a bind and have no other way to view your calendar, you can do so by going to iCloud.com on the web.
The Good
- Deep integration with Apple devices and services.
- Offers a clean and visually appealing interface.
- Syncs across iCloud, Mac, iPhone, and iPad seamlessly.
- Provides natural language event creation.
- Allows integration with third-party apps and serv
The Bad
- Limited cross-platform compatibility outside of the Apple ecosystem.
Outlook Calendar
| Feature | Description |
|---|---|
| Email Integration | Seamlessly integrates with Outlook email and Microsoft 365 suite. |
| Cross-Platform | Available on various platforms and devices. |
| Shared Calendars | Collaborate on events and schedules with others. |
| Scheduling Assistance | Suggests optimal meeting times based on attendees’ availability. |
| Focused Inbox | Separates important event-related emails from others. |
| Recurring Events | Easily create and manage recurring events. |
| Download Now |
The scheduling tool for Outlook users that integrates contacts, emails, and other Outlook event features is called Microsoft Outlook Calendar. You can plan meetings, make appointments, and create events with Outlook Calendar. It functions as a personal task manager with an intuitive user interface. Anyone on your team who is able to access and manage their schedules or subscribe to one another’s calendars to receive real-time updates can receive the calendar.
On iOS and Android smartphones, Outlook Calendar is usable. Because Outlook is a Windows-friendly tool, the Mac version is not as useful, but Microsoft is attempting to improve it. If you enjoy Windows and spend most of your work on the desktop, this calendar tool can help you be more productive.
The Good
- Part of the Microsoft Office suite, offering integration with other Office apps.
- Syncs with Exchange, Outlook.com, and other email services.
- Provides powerful scheduling and time management tools.
- Allows integration with third-party apps and add-ins.
The Bad
- Interface might be overwhelming for some users.
- Advanced features may require a Microsoft 365 subscription.
SavvyCal
| Feature | Description |
|---|---|
| Smart Scheduling | AI-powered scheduling assistant to find optimal meeting times. |
| Calendar Sync | Syncs with popular calendar apps like Google Calendar, Apple Calendar, and more. |
| Time Zone Intelligence | Automatically detects and adjusts for different time zones. |
| Meeting Templates | Create and reuse templates for common meeting types. |
| Integrations | Connects with other tools like Zoom and Salesforce for enhanced workflows. |
| Download Now |
The worst part of being a professional or a student is scheduling meetings. It’s possible to lose track of why you wanted to meet after exchanging emails for weeks in an effort to locate a time that works for both of you. SavvyCal seeks to address this issue. The software syncs with Google Calendar to keep your meeting availability current. All you need to do to set up a meeting is submit a link with a list of your available times.
The meeting is then scheduled by the recipient at the most convenient time, and it is immediately synced to both of your calendars. SavvyCal is comparable to many other scheduling tools in these areas. The primary distinction is that the recipient’s calendar is displayed on the scheduling page. As a result, scheduling is completed much more quickly because the recipient doesn’t have to move between SavvyCal and their calendar application. Your basic needs can be satisfied by the Free edition of Outlook, which includes drag-and-drop features for task and meeting creation.
The Good
- Simplifies the scheduling process for both individuals and teams.
- Offers customizable scheduling links for easy appointment booking.
- Integrates with various calendar platforms and video conferencing tools.
- Provides features like buffer times and meeting templates.
The Bad
- May lack some of the broader calendar and task management features.
Business Calendar
| Feature | Description |
|---|---|
| Business Focus | Designed for business and professional use with advanced features. |
| Multiple Views | Offers various calendar views (day, week, month) for different planning needs. |
| Event Categories | Categorize events for better organization and filtering. |
| Customization | Personalize calendar appearance and settings. |
| Data Backup | Backup and restore functionality for added data security. |
| Time Zone Support | Adjusts events and meetings for different time zones. |
| Download Now |
People who utilize their calendars for work-related activities and task planning should use Business Calendar. It has numerous modes with extensive setup options. The application has a monthly default view mode, and events can be highlighted with various color markers. You can modify the sorting and display options to suit your needs. Thus, this product is one of the best Calendar apps available right now.
A multi-day viewing mode can also be set up to see how things will be for a few days. You can navigate by month by scrolling up and down. If you check a few days, they will be displayed in more detail. Hourly scheduling is available in the day display mode, and a detailed schedule for a single event is provided in the schedule mode. A fantastic tool for organizing and scheduling cases, tasks, and events is the business calendar.
The Good
- Offers a range of customizable views (day, week, month, year) for planning.
- Provides color-coded event categories for better organization.
- Syncs with popular calendar services like Google Calendar.
- Includes features like event search and custom event templates.
The Bad
- User interface may be less intuitive compared to some other apps.
- May not offer as many integrations with third-party apps.
Todoist
| Feature | Description |
|---|---|
| Task and Calendar | Combine task management with calendar integration. |
| To-Do Lists | Create and manage to-do lists alongside calendar events. |
| Cross-Platform | Accessible on various devices and platforms. |
| Project Planning | Organize tasks into projects and set due dates. |
| Collaboration | Share and collaborate on tasks and projects with others. |
| Reminders and Alerts | Set reminders and receive notifications for tasks and events. |
| Download Now |
The finest productivity/calendar tool for scheduling chores and reminders on your own calendar is Todoist. With Todoist, you never have to worry about forgetting things because you always know what you need to accomplish each day! Through its numerous integrations, Todoist is able to carry out its purpose.
Their Google and Microsoft integrations are the most popular, but they also work with many other top tools in the market, including the project management programs Monday.com and Jira. Pricing for Todoist There are two paid plans with additional features in addition to the free plan, which you can use for free. These plans consist of their $5 Business/Team Plan and their $3 Pro Plan per month.
The Good
- Combines task and project management with scheduling in one app.
- Offers a cross-platform experience with mobile and desktop apps.
- Provides features like labels, priorities, and due dates for tasks.
- Integrates with popular calendar platforms to sync tasks and events.
The Bad
- Primarily focused on task management, so scheduling might be less robust compared to dedicated calendar apps.
Fantastical
| Feature | Description |
|---|---|
| Natural Language Input | Create events and reminders using natural language. |
| Cross-Platform | Available on multiple platforms and devices. |
| Integration | Integrates with various calendar services and apps. |
| Calendar Sets | Organize and display multiple calendars in sets for better management. |
| Time Zone Support | Adjusts events for different time zones and travel. |
| Notifications | Set alerts and reminders for events and tasks. |
| Download Now |
Most likely, but at least in this instance, it isn’t exaggeration. Fantastical offers nearly all the features you could ask for in a calendar software for iOS, macOS, and the Apple Watch. I use this calendar app every day. Although having a mobile app is convenient, Fantastical performs best on a PC. Simply put, this calendar application for macOS or any other operating system has the nicest design. Start with the left side because this is where most apps place a mostly pointless list of calendars. It’s not fantastic. Currently, this is one of the best Calendar apps that you can check right now.
It’s a minor detail, but it illustrates how thoroughly the designers considered each design decision to make the calendar simple to use. Another minor detail is that if the same event appears twice in two separate calendars, it will only appear once and will be distinguished by a pin-stripe pattern. Once you start using Fantastical, you’ll start to notice all kinds of subtle details like this.
The Good
- Offers a natural language event creation for quick scheduling.
- Provides a clean and user-friendly interface.
- Integrates with various calendar services and apps.
- Syncs across Apple devices and services.
The Bad
- May have a steeper price compared to other calendar apps.
How to Choose a Best Calendar App?
Several things can help you choose the best calendar app for your needs. Here’s a step-by-step plan to help you decide:
- Figure out what you want: Start by figuring out what you need. Looking for a simple plan for personal use or an app with more features for work and teamwork? Consider if you need task management integration, cross-platform syncing, reminders, natural language event creation, and other features.
- Compatibility and synchronization: Make sure that the calendar app you choose works with all of the devices and operating systems you use, such as iOS, Android, Windows, and macOS. Look for apps that can sync your calendar across all of your devices so you can view it from anywhere.
- The user interface and how easy it is to use: An interface that is easy to use can make a big difference in your day-to-day life. Check the app’s user interface to see if it’s easy to use, makes sense, and looks good.
Questions and Answers
A calendar app is a piece of software that helps you keep track of and plan your events, tasks, and schedules. It lets you make, view, and change events, set reminders, and keep track of your time well. Calendar apps are great for staying organized, getting better at managing your time, and making sure you don’t miss important appointments.
Think about your needs and tastes, such as whether you want it to work on different platforms, integrate with other apps, be easy to use, have features like natural language event creation, and have a simple interface or more advanced features. You can make a smart choice if you read reviews, try out free versions, and compare features.