People take notes in a variety of different techniques, each of which is influenced by their personal preferences and routines. Taking notes is something that everyone does, whether it’s a little note put on a piece of paper or a digital summary that’s been carefully put together. There are those who prefer it when their notes contain solely of text, while there are others who prefer it when they are artistic collages that include photos and doodles.
Regardless of the approach that you take, you can rest assured that there is an application that caters to your preferences and requirements. If you experiment with a few various tools, you will be able to find the one that is best for your own method of taking note. Anywhere, from the margins of an important piece of paper to the pages of a notebook, is an appropriate spot for taking notes.
In a similar fashion, digital notes can be utilised in virtually any application, even if the primary function of the app is not to compose notes. There is no distinction among taking notes on the back of a serviette or an envelope and doing the same thing. Despite the fact that the content was not designed for notes, it is effective. In the same way that you can jot down ideas on any surface, you can also add notes to a variety of apps and alter them to suit your need.
What is a Note Taking App?
Apps for taking notes are digital tools that are specifically designed to assist you in effortlessly capturing and organizing information and ideas when you need them. You can jot down anything from meeting notes, task lists, and brainstorming sessions to personal thoughts, research discoveries, and even artistic inspirations on their digital canvas, which they supply for you to use.
Best Free Note-taking Apps Comparison Table
One thing that is the same whether you’re in a meeting to learn about client needs or a lesson for schoolwork is that you have to process and remember a lot of information. It’s also helpful to know how to use the best note-taking apps, unless you have an amazing memory. This is true in both classes and boardrooms.
|Collaborative documents and projects
|Notes and lists
|Collaborative projects and tasks
|Notes and lists
|Notes and annotations
|Freemium (limited features), Paid plans starting at $5/month
|Freemium (limited features), Paid plans starting at $4/month
|Web, Windows, Mac, Linux, Android, iOS
|Web, Android, iOS
|Web, Windows, Mac, Android, iOS
|Real-time collaboration with version history
|Simple shared notes
|Real-time collaboration with file sharing
|No real-time collaboration
|No real-time collaboration
|Folders, tags, nested documents, workspaces
|Tags, color coding
|Projects, boards, lists, tasks
|Folders, tags, color coding
|Rich text editing, tables, images, file attachments, comments, mentions, integrations
|Checklists, reminders, voice notes, drawings, web clippings
|Task management, kanban boards, file sharing, chat, automation
|Checklists, voice notes, images, web clippings
|Handwritten notes, annotations on PDFs, text extraction
Best Free Note-taking Apps
It can be difficult to select a note-taking app that is suitable for your needs because there is a recent surge in the number of applications available on the market. For the purpose of making such a chore easier for you, we have compiled a list of the ten greatest note taking apps you may use.
|Real-time collaboration on documents
|Hierarchical document structure for easy management
|Seamless integration with ClickUp project management
ClickUp Docs stands out as a flexible tool within the large environment of the ClickUp project management platform, based on my own experience. It’s not just a place to store papers and wikis; it’s a living, breathing place where teams can work together easily. The way it works with other ClickUp tools, like tasks, lists, and calendars, has been very helpful for me. It makes workflows easier and boosts productivity.
It’s amazing how many formatting options there are, from simple headings to adding ClickUp objects like tasks and lists directly to documents, which makes it easier for teams to work together.
- Robust collaboration features
- Efficient organizational structure
- Integration with ClickUp for streamlined workflow
- Learning curve for new users
- Limited offline functionality
|Quick and simple note-taking functionality
|Sharing and editing notes in real-time
|Setting reminders for important tasks
I have relied on Google Keep because of its user-friendliness and the fact that it is accessible across all of my devices. In addition to its fundamental capabilities, which include the creation of notes and lists, I have discovered that its interaction with other Google products, such as Calendar and Docs, is really simple and convenient.
As a result of the ease with which it is possible to set reminders and share notes with coworkers, it is an indispensable tool for anyone who is deeply involved in the Google ecosystem.
- User-friendly interface
- Seamless synchronization with Google account
- Collaboration for shared notes
- Basic formatting options
- Lack of advanced organization features
|Centralized platform for project planning
|Team collaboration on tasks and projects
|Visual representation of project timelines
On the other hand, Nifty has shown to be a really helpful tool for any collaborative endeavours that my team has undertaken. A sense of unity and efficiency is fostered by its emphasis on real-time collaboration, which, when combined with features such as task management and Kanban boards, contributes to the overall effect.
The functionality of this platform is further enhanced by integrations with well-known productivity tools like Slack, Zoom, and Google Drive. These integrations create a centralised center for the management of projects and the communication of teams.
- Comprehensive project management tools
- Collaborative features enhance teamwork
- Intuitive timeline view for project overview
- Pricing may be steep for small teams
- Learning curve for beginners
|Organizing notes with color labels
|Creating to-do lists and checklists
|Setting reminders for notes
It has been demonstrated that ColorNote is a trustworthy companion. In the middle of the craziness that is my daily tasks, the fact that it is able to organise notes using a variety of colours provides a visual component to my workflow, which in turn helps me to remain organised.
The capability to make reminders and share notes ensures that contact with other people is carried out without any interruptions, making it an excellent alternative for individuals who place a high value on simplicity and functionality.
- Simple and easy to use
- Effective color-coding for visual organization
- Quick access to notes and checklists
- Limited formatting options
- Basic features compared to other note-taking apps
|Creating notes with handwritten input
|Various tools for drawing and writing
|Annotating PDFs directly in the app
Even in the area of digital communication, Squid caters to individuals who feel more comfortable with the tactile feeling of handwritten notes. The user-friendly interface that Squid provides for handwritten notes and drawings strikes a chord with me since I am someone who values the artistic quality of pen and paper documents.
Text recognition, image importation, and annotation capabilities are some of the features that further expand the experience of taking notes, making it an appealing choice for persons who are creative and visual thinkers alike.
- Natural handwriting experience
- Diverse note-taking tools
- PDF annotation feature
- Handwriting recognition may vary
- Limited text-based note options
Criteria for Selecting the Best Free Note-taking Apps
There are a few important things you should think about when choosing the best free note-taking app to make sure it fits your needs. Here are some things to think about:
- layout and Ease of Use: The app should have an easy-to-understand layout that lets you take notes, organise them, and quickly find what you need.
- Cross-Platform Compatibility: Look for apps that work on the web, computer (Windows, macOS), and phone (iOS, Android). This way, you can view your notes from any device.
- Set up your notes: The app should let you set up your notes in a variety of ways, such as using notebooks, groups, tags, or categories to keep them organised and simple to find.
- Syncing and Backup: It should be able to sync reliably across devices and give you backup options to make sure you don’t lose any info.
- Collaboration Features: If you want to work with other people, look for apps that let you edit, share, and talk in real time.
- Note-Taking Features: Look for note-taking apps that have a variety of features, such as the ability to list things, format text, add images, music, and video, support handwriting, and let you add hyperlinks.
- Search Function: The app should have a powerful search function that lets you find specific notes or content within notes fast.
- Security and Privacy: Make sure the app has enough security features to keep your information safe, like encryption, passcode/biometric lock, and privacy settings.
- Options for Customisation: Look for apps that let you change the options, themes, and interface to suit your tastes.
- Offline Access: Your notes should be able to be viewed and changed even when you’re not connected to the internet.
Questions and Answers
Google Keep is offered at no cost at all, and it is nearly aggressively free. The only thing you need is a Google account. Any images or audio that you store in Google Keep will not count against the storage limit that you have set for Google. While each image can only be up to 10 megabytes in size, written remarks can only be up to 19,999 characters in length.
You will not be required to pay anything in order to use Goodnotes, and you will be able to take advantage of the complimentary digital paper app that is available on the App Store. The following are some of the ways in which your usage will be restricted if you do not have a subscription: There are just three notebooks available to free users. Each Notebook is only allowed to record audio for a maximum of twenty minutes.