The Best Lead Retrieval Software (2024) to boost your sales

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One of the key goals in business-to-business (B2B) marketing is to ensure a satisfactory return on investment. Events and trade exhibitions stand out as prime opportunities for us to discover promising leads. Utilizing the Best Lead Retrieval Software, these platforms become optimal spaces for locating high-quality prospects. This process, commonly referred to as “lead collection,” involves identifying potential consumers who may eventually evolve into actual clients.

Lead retrieval and capture can be accomplished in a variety of ways, such as by having customers fill out a form on a company’s website in which they provide their contact information. In earlier times, potential customers’ contact information was gathered through their business cards. However, in today’s world, lead collection can be accomplished through a variety of channels, including websites, Google forms, social media, emails, and more. Handheld scanners, mobile apps, and Lead Retrieval Apps are all examples of ways that this task can now be completed thanks to recent advancements in technology.

This is done primarily with the goal of reaching out to prospective clients, and it also enables the organizers of trade shows to gain access to the data that has been recorded. This gives the trade show organizers access to valuable information, since leads are often referred to as a “goldmine” of information for the future of the companies.

What Is Lead Retrieval Software?

Lead retrieval is an important part of modern marketing tactics, especially at conferences, trade shows, and live events. It involves collecting important information about attendees in an organized way, such as their contact information and professional backgrounds, to make it easier to connect with them after the event. This information is used by sponsors and sellers to turn event attendees into possible sales leads.

This process makes it easier and faster to collect information, which used to be a manual and time-consuming process. This lets businesses focus on making useful connections and building relationships. In a world that is becoming more and more digital, lead retrieval connects face-to-face networking chances with the wider world of online marketing. This makes events more effective and, in the end, helps businesses grow.

Best Lead Retrieval Software Comparison Table

One of the primary objectives of business-to-business (B2B) marketing is to produce a satisfactory return on investment. Events and trade exhibitions are two of the best areas for us to find excellent leads. The process of looking for prospective consumers who might end up becoming actual clients in the future is known as “lead collection.” Certainly, here’s the table with rows and columns exchanged:

Software Name	Event management	Registration	Networking	Marketing	Analytics	Website Link
iCapture	Comprehensive	Easy	Robust	Powerful	Detailed	Visit Website
Cvent	Comprehensive	Easy	Robust	Powerful	Detailed	Visit Website
Swapcard	Comprehensive	Easy	Robust	Powerful	Detailed	Visit Website
Whova	Comprehensive	Easy	Robust	Powerful	Detailed	Visit Website
Leadature	Comprehensive	Easy	Robust	Powerful	Detailed	Visit Website

Best Lead Retrieval Software

Lead generation tools can assist exhibitors and visitors focus on the person in front of them at events. These software tools can assist event sponsors capture leads and follow up fast after the event. The software’s marketing automation features help sales and marketing teams nurture leads.

iCapture

Feature	Description
Lead Capture	Effortlessly capture leads at events and tradeshows
Mobile App Integration	Seamlessly integrate with mobile event apps
Customizable Forms	Create tailored lead capture forms
Offline Mode	Capture leads even without an internet connection
Data Sync	Synchronize captured leads with your CRM

I have had the opportunity to utilize iCapture at a few different trade exhibitions and conferences, and I can say without a doubt that it lives up to its reputation as a solution that is on the cutting edge. Because of its intuitive design, collecting leads was a joy with this tool, and the fact that we could modify its capabilities to better suit our requirements was a real game-changer.

We were able to maintain our organization and get a current and comprehensive overview of all of our leads thanks to the seamless interaction with our CRM system. Because using iCapture, we were able to get the most out of our investment in these events.

Cvent

Feature	Description
Event Management	Comprehensive event planning and management
Registration	Simplified attendee registration process
Marketing Automation	Robust marketing tools for event promotion
Analytics	In-depth event analytics for data-driven insights
Mobile Access	Access event information on the go

Cvent has been my go-to platform for event planning for a wide variety of organizations, where I have served in various event planning capacities. It provides a comprehensive suite of tools that cover everything from the planning and promotion of events to the involvement of attendees and the collecting of feedback.

The software solutions that Cvent provides have always been of great assistance to us in event marketing and in making decisions based on data, which has ultimately contributed to the success of our events, despite the scale of those events.

Swapcard

Feature	Description
Virtual Events	Host and manage virtual and hybrid events
Networking Tools	Facilitate attendee networking and engagement
Content Sharing	Share event content and resources digitally
Lead Scanning	Easily capture and manage leads at events
Analytics	Track event engagement and performance

At one of the events that I went to, Swapcard was the platform that was used for networking and participation, and I found that it made my overall experience much more enjoyable. The AI-driven matchmaking function made it simple to communicate with people who shared similar interests, and the event’s interactive components ensured that I remained interested throughout its entirety. It was an unforgettable experience, and I liked how easy it was to navigate the design of the Swapcard app.

Whova

Feature	Description
Event Agenda	Create and share event schedules
Attendee Engagement	Facilitate attendee interaction and participation
Event Analytics	Gather insights on event performance
Live Polls and Q&A	Engage attendees with interactive features
Ticketing	Sell and manage event tickets

When I’ve had the opportunity to go to events where Whova was being used, I can honestly tell that it changed the dynamic of the whole thing. The networking and communication options, as well as the mobile event app, were all quite helpful. The process of registering was simplified, I was given the opportunity to interact with other guests, and I was given insightful information regarding the success of the event. Whova made a significant contribution to the overall quality of the event.

Leadature

Feature	Description
Lead Retrieval	Capture and manage leads at trade shows
Real-time Analytics	Access real-time event data for decision-making
Mobile Lead Scanning	Use smartphones to scan and collect lead data
CRM Integration	Seamlessly integrate with popular CRMs
Data Security	Ensure the security and privacy of lead data

Although I haven’t tried Leadature myself, I’ve heard nothing but good things about it from other exhibitors who have used it. They have remarked how the user-friendly software makes the process of obtaining leads easier and how it encourages real-time connections with prospective customers. at addition, the smooth interface with CRM systems guarantees that leads are efficiently maintained and may be cultivated into long-lasting partnerships, eventually optimizing the return on investment (ROI) that can be obtained from participation at trade exhibitions.

Top Benefits of Using Lead Retrieval Software

• Real-Time Data Capture: Lead retrieval software gives you the ability to capture lead information in real-time, doing away with the need for manual data entry in the process. The quick recording of data helps to guarantee that leads are not misplaced or forgotten among all of the activity that occurs at events.
• Efficient use of time and resources: Instead of collecting business cards or scribbling notes, event participants may instantly scan or enter their contact information into the lead retrieval system. This eliminates the need to gather business cards or scribble notes. This results in a time savings as well as a reduction in the error risk that is associated with manual approaches.
• Instant Follow-Up: If you have lead retrieval software, you will be able to rapidly retrieve lead contact details and begin follow-up conversation with your prospects while the event is still fresh in their minds. This prompt response has the potential to result in better rates of conversion.
• Lead Qualification: The process of adding custom qualifiers or remarks to each lead is called lead qualification, and many lead retrieval systems give you the ability to do so. This assists in classifying leads according to the level of interest they have shown or their prospective value to the company as clients.
• In-Depth Analytics: The majority of the time, lead retrieval software will offer in-depth analytics and reports on the leads that were gathered during the course of the event. This data can assist you in determining how successful your participation was and in developing strategies for future events that you may attend.
• Integration with Customer Relationship Management: The majority of lead retrieval solutions provide for integration with CRM (Customer Relationship Management) systems, which makes it easy to transfer leads that have been captured into your sales pipeline. Through this connection, leads are protected from being misplaced during the changeover.

How to Choose a Best Lead Retrieval Software?

• Clearly define both short-term and long-term aims: It is important to have a clear understanding of your particular goals and objectives before using lead retrieval software. Think about the goals that you want to accomplish, such as increasing sales, maximizing the return on investment for events, or improving lead nurturing.
• Get Familiar with the Requirements of Event: Think about the kinds of events you go to and the ones you throw. There is a possibility that the requirements for lead collection at various events, such as trade exhibitions, conferences, expos, or webinars, would vary.
• Identify Important Characteristics: Make a list of the most important qualities that a lead retrieval software should have. Real-time data capturing, choices for lead qualifying, connectivity with CRM systems, and reporting capabilities are some of the most important elements to take into consideration.
• Utilization Effort: Make sure the software you use is intuitive and requires little to no training for the people working the event. During hectic events, a flawless lead capture process can be ensured through a simple UI.
• To be compatible with: Make sure that the software for lead retrieval is compatible with the devices you intend to use, such as smartphones, tablets, or scanning devices that are specifically designed for the purpose. Check to see if it is compatible with a variety of operating systems, including iOS, Android, and Windows.
• Methods for the Capture of Data: Think about the different options for data collecting that the software provides. Does it support scanning of QR codes, NFC (Near Field Communication), badges, manual data entry, or any combination of these methods, or does it just support one of these ways?

Questions and Answers