Best Microsoft Excel Alternatives (2024) for spreadsheets

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It is quite evident that Excel is a cornerstone in the world of software tools. This is something that I have experienced myself as someone who has successfully navigated the complicated terrain of a range of professional organizations. A wide variety of tasks, such as methodically organising data, conducting extensive analysis, and generating intelligent visualisations, can be accomplished with the assistance of Excel, which is an indispensable tool.

In terms of versatility, it has no boundaries. Excel’s limitations, on the other hand, become more obvious when viewed in the perspective of the dynamic evolution of modern work dynamics. Due to the fact that certain computer systems are required, it is impossible to have seamless accessibility and real-time collaboration, which in turn makes it more difficult for teams to work together in a fluid manner.

The continual exchange of data through emails contributes to the perpetuation of the uncertainty that surrounds version control. There are innumerable instances of confusion that emerge as a result of this constant exchange of information. As the rate of invention quickens, Excel finds itself falling farther and further behind, and it is struggling to learn how to fit the requirements of modern workflows. Excel is also struggling to learn how to use modern workflows.

What is Microsoft Excel?

Microsoft Excel is a spreadsheet program that is included in the standard Microsoft Office suite of applications. Worksheets, often known as spreadsheets, are created in Microsoft Excel for the purpose of storing and organising data in a tabular format. Excel from Microsoft is one of the software applications that is used the most anywhere in the globe.

The powerful tools and functions that Excel possesses allow it to be utilised for a wide variety of applications across the world’s information technology companies. Entering the data, reading the data, and manipulating the data are all simple tasks. A table structure consisting of rows and columns is used to store the data in Excel.

Best Microsoft Excel Alternatives Comparison Table

Apache OpenOffice Calc is another choice. It also has spreadsheet features and can work with Excel files. Tableau and Power BI could be good options for people who want more advanced data analysis and visualisation tools, though they are more specialised. Finally, the best option relies on personal needs, like features for working together, platform compatibility, and specific functions required.

Feature	Equals App	Google Sheets	Airtable	Zoho Sheets	Smartsheet
Collaboration	Strong real-time editing, task management	Excellent real-time editing, document sharing	Collaborative databases, records & views	Real-time editing, commenting, chat	Team collaboration, task assignment, chat
Automation	Powerful rules & workflows, integrates with tools like Zapier	Limited automation, add-ons required	Extensive automation possibilities, scripting	Limited automation, basic formulas	Workflows & automations, custom actions
Data Management	Limited spreadsheet functionality, focuses on tasks & records	Traditional spreadsheet layout, formulas & functions	Flexible database structure, custom fields & views	Traditional spreadsheet layout, formulas & functions	Grid view, project timelines, custom fields
Reporting & Analytics	AI-powered insights, customizable reports	Pivot tables, charts, add-ons required	Customizable dashboards, charts & reports	Basic charts & reports, add-ons available	Advanced reports, dashboards, Gantt charts
Mobile app	Yes, iOS & Android	Yes, iOS & Android	Yes, iOS & Android	Yes, iOS & Android	Yes, iOS & Android
Security	Industry-standard security protocols	Google’s security infrastructure	Enterprise-grade security features	Secure data centers & access controls	Robust security & compliance features

Best Microsoft Excel Alternatives

Microsoft Excel has a lot of options that can be used instead if you don’t like it. A lot of people choose Google Sheets because it lets you work together in the cloud and opens Excel files. LibreOffice Calc is an open-source program that works like Excel and lets people work without an internet connection.

Equals App

Feature	Equals App
Collaboration	Yes
Cloud Storage	1 TB
Integration	Google Drive, Dropbox
Templates	Customizable
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Equals, the groundbreaking next-generation spreadsheet, not only automates the laborious chore of refreshing your data, charts, and formulas, but it also adds a touch of magic to your workflow. Equals is a revolutionary tool.

You will be able to easily fix mistakes, work with your team in a seamless manner, and even write SQL queries straight within your spreadsheets. It is the best choice for teams that are driven by data and look for ways to improve their productivity and streamline their experience based on personal interactions.

Google Sheets

Feature	Google Sheets
Collaboration	Yes
Cloud Storage	15 GB
Integration	Google Drive
Templates	Extensive library

Get ready to embark on an adventure with Google Sheets, your trusted buddy in the world of cloud-based spreadsheets. This familiar companion provides a spreadsheet experience that is both free and easily accessible.

It enables you to interact in real time and permits you to access your data from any location. Additionally, you are able to harness the power of Google integrations, which makes it a perfect choice for basic data management and unique projects. You can draw on your own experiences to enrich the narrative.

Airtable

Feature	Airtable
Collaboration	Yes
Cloud Storage	2 GB
Integration	Zapier, Slack
Templates	Customizable

You are able to construct custom views, link relevant data, and automate workflows with the help of Airtable, which is a versatile database that is cleverly disguised as a familiar grid.

Airtable is a tool that can completely change the way you approach your job by presenting you with a fresh viewpoint that is influenced by your own personal experiences. It is designed specifically for those who are working on complex projects that require both structure and flexibility.

Zoho Sheets

Feature	Zoho Sheets
Collaboration	Yes
Cloud Storage	5 GB
Integration	Zoho Suite, Google Drive
Templates	Limited selection

Discover Zoho Sheets, a user-friendly alternative to the conventional spreadsheet experience that is packed with features. Because it provides powerful collaborative tools, conditional formatting, and additional functionalities,

Zoho Sheets is the best choice for groups that are looking for a solution that is more powerful than the fundamentals while remaining within their budgetary constraints. Immerse yourself in the expanded capabilities that are derived from personal experiences and insights, which will elevate the productivity and efficiency of your team.

Smartsheet

Feature	Smartsheet
Collaboration	Yes
Cloud Storage	Varies by plan
Integration	Microsoft Office, Slack
Templates	Industry-specific

Make your way into the world of Smartsheet, where spreadsheets are elevated to an entirely new level of complexity! You might think of Smartsheet as a spreadsheet on steroids because it integrates project management tools like Gantt charts, milestones, and resource allocation in a smooth manner.

As a result of its ability to meet the requirements of complex projects, Smartsheet has become the best option for individuals who are looking for visual tracking and efficient team collaboration. On the basis of personal experiences, Smartsheet emerges as the solution of choice for addressing complex projects with dexterity.

Criteria for Choosing the Best Excel Alternatives

Choosing the best Excel alternative depends on your specific needs and preferences, as well as the features and capabilities you require for your spreadsheet tasks. Here are some criteria to consider when evaluating Excel alternatives:

1. Functionality: Assess the alternative spreadsheet software’s functionality and features to ensure it meets your requirements. Look for essential features such as formula support, data manipulation tools, charting capabilities, conditional formatting, pivot tables, and data analysis functions. Additionally, consider any advanced features you may need, such as collaboration tools, data visualization options, or integration with other software.
2. Compatibility: Consider the compatibility of the alternative spreadsheet software with Microsoft Excel files (.xlsx, .xls), as well as its ability to import and export Excel files seamlessly. Ensure that the software supports the same file formats and can handle complex Excel documents without data loss or formatting issues. Compatibility with other file formats (CSV, PDF, etc.) may also be important depending on your workflow.
3. Ease of Use: Evaluate the user interface and ease of use of the alternative spreadsheet software. Look for intuitive design, familiar navigation, and user-friendly features that make it easy to create, edit, and format spreadsheets. Consider factors such as customization options, keyboard shortcuts, and context-sensitive help to streamline your workflow and improve productivity.
4. Collaboration Tools: If you need to collaborate on spreadsheets with team members or external partners, consider the collaboration features offered by the alternative software. Look for real-time collaboration tools, such as shared workspaces, comments, annotations, and version history tracking, that enable multiple users to work on the same spreadsheet simultaneously and communicate effectively.
5. Platform Compatibility: Consider the platform compatibility of the alternative spreadsheet software with your existing devices and operating systems. Choose software that runs smoothly on your preferred platform (Windows, macOS, Linux) and offers mobile apps or web-based access for on-the-go productivity. Ensure compatibility with both desktop and mobile devices to maintain flexibility and accessibility.
6. Cost and Licensing: Evaluate the cost and licensing options of the alternative spreadsheet software, including pricing plans, subscription models, and any additional fees for advanced features or premium support. Consider your budget constraints and choose software that offers a competitive pricing structure and value for money. Some alternatives may offer free or open-source versions with limited features, while others require a paid subscription or one-time purchase.
7. Security and Privacy: Consider the security and privacy features of the alternative spreadsheet software, especially if you work with sensitive or confidential data. Look for encryption options, secure authentication methods, data protection measures, and compliance with industry standards and regulations (such as GDPR). Evaluate the vendor’s reputation for data security and privacy practices to ensure your information is safe and secure.

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